Meeting Room Booking System Software

Meeting Room Booking Systems enable professionals to reserve conference venues, meeting rooms, desks, and other spaces, while also securing the amenities and follow-up services needed, such as projectors, sanitisers, catering, and cleaning. A room booking system can be used by commercial property managers, office managers, and property administrators to provide professionals within or outside of their organisations the ability to arrange to meet. With these tools, workers in virtually any sector can invite colleagues through bulk invite distribution, provide event details and remote access tutorials, set user permissions, and sync their email and calendar tools so that their meetings can be planned in real-time. Online meeting room booking systems help streamline the booking process, prevent double-booking, facilitate rescheduling, release rooms to the availability pool as soon as meetings are cancelled or terminated, and enable an effective co-working and meeting experience for employees. Such tools could help bring down the costs associated with understating and overstaying. They also give facility managers actionable insights into room occupancy rates, seating capacity, and levels of utilisation that can inform space allocation decisions like opting for hot-desking or hoteling. Room booking software can also track employee movements, highlight excess capacity, provide analytics, and convey important information like health and safety prerequisites to all attendees. Desk booking software may feature notifications and alerts for outstanding RSVPs and users who overstay. They also come with multi-location support, calendar management, and room booking tools. Such tools are related to Scheduling Software since they often feature a calendar layout for timeslot selection. But as they usually come with interactive mapping and wayfinding options for room and desk booking and check-in, they also share capabilities with Space and Facility Management Software.