Govenda Reviews

Easy to use software that makes it super simple to have paperless board meetings!

Bit of a learning curve - no instructions provided in advance, had to figure things out by trial and error

The ability to streamline our board communications, meeting materials and scheduling is amazing. With the platform being accessible via web browser on any computer and via app for most mobile devices, implementation has been quick and seamless. The setup was smooth and ease of use has been great for our board of directors.

The only limitation we've found thus far is the lack of integrated video. Having to use another tool to host our virtual meetings adds a layer of complexity, but we're hopeful that BoardBookIt will soon release a video solution for an even better experience.

It help us manage our meeting and send reminders to us before the meeting starts

Some features are difficult to find and sometimes users become frustrated

Govenda makes organizing Board meetings easy and simple. The CS is outstanding!

The need to post separate Pdfs. This makes it sometimes difficult when posting large documents

BoardBookit has allowed our school to run more organized and efficient board meetings. We are able to put items on the agenda during the month. The software organizes all out attachments and creates PDFs of the agenda that we can post online and at our site. It also complies the full board book. Board members can go online and annotate the board book as they prepare for the meetings. During the meetings, we can project all the documents for the public.

Four things that would make this software perfect:

1. Presentation mode needs some improvement. The idea is that the presenter can control other board member's screens.

2. Public facing portal. Right now we have no connection between our website and BoardBookit. It would be great if Boardbookit could automatically publish agendas on the website.

3. A full screen option for attachments when projected. Right now, the full screen version doesn't actually fill the whole screen making detailed financials hard to see when projected.

4. Conferencing connection / audio recording. We record our meetings and often have a dial in number. It would be great if we could record and store audio recordings in board book it.

Board Bookit is very easy and simple to understand and use, for the administrator as well as the regular user. Everything is in one place - works great!

At times, we have members who have a hard time receiving BB emails. It's usually a problem on their end, but it can be a hassle.

Meeting information is easily changeable and you can upload documents very easily. Once you know what you're doing it's much more user friendly.

To the new user going into the software for the first time, it is very confusing, especially if you don't use it that often.

Board Bookit allows board members to easily access information when they want and need it. It is simple to use and has all of the features we need to manage operations efficiently

Some of our members’ office firewalls block access

Govenda is a great meeting management tool. The great advantage is it’s paperless, while being easy to navigate

I can’t think of any cons as a meeting management tool.

The Govenda software has made preparing for our board meetings much easier and more cost effective than mailing out packets to our trustees. It also provides more security of our documents and information shared with our trustees. I find the program very easy to navigate for our needs. There is other parts of the software that we will probably implement and often things we suggest as enhancements that are taken into consideration when the folks at Govenda look to improve the software.

We often ask questions and make suggestions when we see issues that impact us as we navigate different parts of the program. We asked about enhancements to the survey part of the program which were implemented and helpful when doing our annual survey with our trustees. We do have issues with how we link to documents outside of Govenda in our board books for meetings, and have asked if there is a way to enhancement the program so that we can link to documents we have uploaded in the document storage part of the program.

All items in one place and documents are easy to carry around

Nothing really. Was a very good purchase

I like how user friendly the software is. I also like how I can manage users, and lock the settings on specific documents to ensure what users have access to view the document. I also really like the ability to include a note in the communication that is sent when changes are made, prior to the communication being shared with the recipient(s).

When the system glitches (agenda items don't save after typing, attachments don't load into the agenda, the import function doesn't work properly), it is a big hinderance and doesn't offer much flexibility. This rarely happens, but when it has happened it has been very frustrating due to the high level of importance of the work that is completed in the site.

I like that as an administrator I have the option to sign in as just a user so I can see what they see. I also like that I can create different roles for committee members based on their function within the committee. I also like that it restricts users from creating multiple accounts by using different email addresses. They have to create their log-in information using the email address we have and then they can change it. As a large trade association with over 33,000 members, this makes it easier to keep track of usage.

I think it is a little confusing for members based on if they use a mobile device or laptop/computer to log-in. The way things look in the app are different than they way the appear on a computer. Also, I don't like that the initial email inviting members to join may sometimes go to the junk folder.

We have been using BoardBookit shortly after it came out. Prior to using BoardBookit, we created paper agendas w/accompanying documents which were FedExed to our Board. So much paper and time is saved. The Board likes using it, I like using it. I love that all the documents are now automatically archived and easy to find. We can fine tune the agenda until the last minute since we don't have to mail it anymore.
I also like that the company is continually improving the product and customer service, which we rarely need because it is so easy to use, is always available.

In the beginning there were some hitches, better now.

Running a company requires a lot of legal documents, resolutions, board notes, etc. This software allows you to keep this information in one centralized place. Importantly, you can see the interaction of the individuals with the product to determine who is engaging and who is not. This allows for measurable correct action.

There is little in this software not to like, and I cannot offer a con that would make someone not buy the product. We are in economic development and have a large board. I make a video prior to each board meeting that is an executive summary of the upcoming board meeting. I like these videos to outside services to play the video. However, I would like the video to play in an embedded fashion on the site.

The quick link is helpful and how it arranges the presentation material in order of how we plan our agenda which helps executives from having to look up which presentation material is being used next.

When adding separate points to the agenda, each presentation topic only allows one document to be added. Sometimes for each presentation topics, teams might have two separate items they want to present for the topic. And Govenda doesnt allow us to enter 2 documents for 1 topic and we have to waste our time combining the documents so we can add it to the specific agenda topic.

This was the first board management software that the NPA had used so the primary benefit was over not having had any functionality before and manually producing board books.

I dont believe that Govenda is the smoothest, most intuitive board platform I have used but it is a step up for this company as it is the first use of such a platform.

This product is so easy to navigate. I love the electronic signature function as well. Started using that too! I love the feature of automatic meeting reminders as well.

I wish that you could customize the admin features. For example, make one user an admin for certain committees but can still add users and new committees as well. Also, to be able to turn off printing and downloading documents only for a certain meeting versus all of them.