Doesn't work with topsOrtho
Acceptable phone service. I would tell a friend to consider it if it integrates with his PMS.
The concept of what Weave does is amazing! We never really got the computer screen popups to work because it doesn't work with tops, but the phones worked well.
It does not integrate with topsOrtho and likely will not in the near future. As I have been told this is because of lack of cooperation from the topsOrtho company. Regardless, it kills the idea of being able to use it if you have Tops as your PMS.
don't miss a call
We are capturing more customers that "call around" looking for a particular product with the ability to text pricing and pictures, specifications, etc. I like that keeps a log of text conversations for each customer. They have improved features so it is much easier to add a customer or details than when we started with the product. I like that we can follow up with a text when we reach a customers voice mail or mail box is full. We find that texting is a preference for many people now so Weave has been very instrumental in helping our business.
We wanted a better way to connect with customers rather than using personal cell phones for messaging. We also wanted to capture the calls we missed when phone line was tied up. I found out about weave from my dentist who messages reminders for appointments, etc. I thought it would be a great way for us to message customers who have appts for warranty. I like the fact that a caller can choose to text a message to our office number. I have made sales on just text alone. Now with the added feature of adding pictures Weave is that much better for us. Now with the Covid19 precautions, we can share pictures of products or problems that need repaired , answer questions remotely without exposing either party
I think the developers have been great with constantly improving the product. The ability to add pictures was very helpful. The only drawback I've seen so far is that I get logged out both on my phone and on my computer, so sometimes I forget to log back in and miss messages coming across. Fortunately we have several staff that moniter the weave so they come ask if I saw my customers message.
A Must-Have for Any Practice!
It has helped us do a better, faster job in confirming patient appointments; plus, it helps us stay in touch with our patients when the office is closed. This has helped increase our front office productivity by about 20%, which is much appreciated!
The best thing about this software is its versatility, as it has an app and can be used within or outside of the office.
There is no version in Spanish (or other languages) - yet!
Weave has changed our office for the better
I will continue to use weave. I really like the software. It makes communicating with patients super easy. I love being able to text with patients, and they seem to like it as well!
Weave is super easy to use! It makes contacting and communication with patients extremely easy! The auto reminders are great and you can set as many as you want.
There is not spell check fix, so when responding to patients if you mis type something you have to go back and delete the word and then retype it. I wish you could right click and just fix the word automatically. When contacting customer service for any help, they are always busy so you have to wait for a long time to get someone on the line/ chat. Once they are on they are super helpful though.
Weave pros and cons
After going through the past 2.5months of patients getting texted when another patient was intended, I'm not sure how we will recover and hope that no one gets too upset about it. It's a huge HIPPA violation because we have gotten authorization to send patient appointment details like finances, and when we text patient "mary" about her appointment, Patient "bob" gets that text and then calls us. Not too impressed with how Weave handled this entire situation. We were offered a half credit of one month. Not happy at all with customer support because this went on for almost three months...
I like it when it works right, it's actually perfect, but I can't risk these HIPPA Issues...
When it works properly, it's great for chatting in the office with team members and the texting feature is great
MAJOR HIPPA Violations
It was texting the wrong patient. The chat feature stopped working. And some texts never went through so we have no idea who got what...which is a big liability for us
Great for keeping office on the same page
It has been great so far. My biggest complaint is about the customer service. Not the service itself, but the communication. They are all very great and helpful but sometimes it takes them a while to get back to you. They are very backlogged with the online chat feature and also when calling in. My problems are always taken care of, but the time to wait to get to that point can be slightly frustrating. Overall, I would definitely recommend the product and I think that they are working on mitigating the customer service issue.
I love how you have so many different tools in one program. The chat option along with the ability to text customers/patients is very convenient. It is a great tool for keeping everyone on the same page in the office. There are some functions that I currently do not use but I think those features would be very nice to use and make it even more valuable. I like how they integrate reputation management into the package also.
As the company continues to grow and add new elements to their software, I feel like there are a lot of small things that need fixes. There is a lot going on and a lot for them to keep track of. They do actively look at feedback and make updates based on that feedback which is very nice. I also wish they integrated with more EHRs. We do not integrate ours because it is not an option. It is still worth it even without the integration.
Good product, horrible customer service
The product is good, but the reliability is so bad the dentist told me to get them working consistently or get rid of them. I don't know how to get them working consistently so far.
I do like that the product flows from front desk and operatories, to cell phones.
The VOIP phones are very prone to drop outs and are subject to the failures in Weave's servers in their field operations. I have experienced multiple total phone system outages that last anywhere from hours to multiple days. It is always nearly impossible to get hold of any support in anywhere near a timely manner. It takes more than one hour for them to return any calls to customer service and more than an hour to connect to anyone in chat.
If you don't use Weave - You're missing out!!!
From day one it's been a breeze. Easy to use and has been a definite plus
to our office.
For us, the ability to communicate with our patients via text is priceless. There is not a feature of Weave that we use that we have any issues with. It's been a money and time saver.
There is honestly nothing I don't love about Weave!
WORST COMPANY MODEL IN HISTORY
Here is where Weave loses you, The only department that answers your call is sales and they can only sell Weave to you. They told us in Jan they would set us up, they charged us...but no set up, no phones, no service, and wait for it NO ONE REPLYING TO EMAILS OR VOICEMAILS!!!! Finally we go through sales and get a person who "apologizes" "alerts you they are aware the lack of staffing in customer service etc etc ...They said we will credit your account for January, get you your phones etc ..ok. I am nothing if not patient. Feb comes we are ...wait for it billed again and the phones install mid Feb. , wait what I paid for two months now ...NO ONE REPLIES TO OUR TRAINING REQUESTS... We watch the few videos provided online to get the basics... but nothing on setting up our account proper to fully use the Weave. Stressful! I call again I am requesting 2 phones and no more auto bill ... I want my two months charges back because its FEB 27 and we aren't running the program yet!!! NO ONE REPLIES...Call Sales again all lovely frustrated people. Mucho apologies and I'm ready to just quit the whole program which might be good if we knew how to use it??? Have you ever had software implemented by you, no support, no training ... well that is the business model, and they just keep auto billing you and ignoring you., Im calling my friends at Polycom today to discuss this joint venture decision because its a poor one. Still waiting for my call back for my "escalation" ticket !
The sales pitch which does not equate to the product. The only feature that consistently works well is confirming appointments in the patient pop up display.
-Balances are not Patient Only so the balance info does not preclude you from needing to still check the Dentrix ledger.
-The Online version has only one calendar display option "list" so you do not know the provider for each appointment not helpful when trying to reschedule etc.
-The app does not answer calls properly
-The app has no online training.
Helpful Office Communication
Using weave is great to increase inter office communication without having to leave a room. It is immediate like a text message but discrete. Helps with any miscommunication issues between departments when clients or patients are present with conflicts or processing.
I loved that while logged in you are able to communicate with everyone in your workplace even if other members are teleworking. You are able to message back and forth like you would with a text or instant message either individually or as a group message, while also seeing whom is active or online at the same time. Weave also allows coworkers to see who is calling on screen not just on the phone. Using weave you are able to message clients or contacts to their phone for appointment reminders or confirmations and it simply sends them a text.
I disliked that while using the software you have to exit out of one screen to access others but that is manageable.
Right now, with CoVID, it allows the office to communicate with patients in a contactless and socially distanced manner.
With Weave, I am able to communicate with patients in this socially distance covid time. It allows contactless payment, forms and allows covid screening.
It took a while to integrate both hardware and software so the office staff was comfortable and familiar enough to use.
I love that I can see at home per on the road when I need to come to work
This product is awesome. I love the control it gives me in and out of the office. I can really see where patients come from.
Price? It's really not too bad. They other products are more expensive
We love that we can text or call clients from anywhere and still appear that we are in the studio. The call forwarding and voicemail override features are terrific. The most helpful tool for our studio is the automatic text response to missed calls.
We wish it were easier to send a mass text message to a large group.
Cut down on phone time
Awesome!!! Customer service is great and responds quickly. I love love love this app
With this app we have cut our phone time down and increased productivity immensely! The Weave app texts appointment reminders then marks the patient as confirmed. It also send out a text when their eyewear has arrived. It has saved us at least an hour or two a day of phone time. Weave also sends out friendly birthday wishes. The text to pay portion allows us to send an invoice directly to a patients phone with a link for them to pay from as well
There is no hands on set up . It is all done via telephone and computer. It would be easier if someone came in and set it up for us.
Physical Therapy Review of Weave
We have had a great experience with Weave and even without the integration with our EMR I have noticed benefits to our practice. The ease in texting and communicating with patients is very convenient. We have been able to text from our main phone number and this has been very helpful.
Ease of use.
Analytics on phone system.
Texting capabilities with automation.
All in one
Not being integrated with EMR software
Voicemail has been off and on
Excellent outreach program
The main benefit here is automated patient/customer alerts and notifications.
Being able to send texts directly to patient and customer cell phones for appointment confirmations and customer alerts. Ability to have the program on your phone and being able to see work related documents/situations remotely.
Expensive to have on multiple computers. When the program the crashes, the phones crash too but this has only happened twice in the past year.
Texting is great
It is great. We had outdated phones. We got new phones and modernized our telecommunications with ease.
The texting is great. It shows up on patient's phone as our primary phone number. They can even text photos and images to us.
Only issue is that phones and system has to be rebooted occasionally.
Love this program!
Weave is a wonderful program. We got connected for a long trial at the beginning stages of the platform being launched. The mass email builder was awesome and I enjoy all the other features that they have implemented over the years!
The mass email builder is great and quite generic in my opinion. Not a bad thing AT ALL, for our business, the simplicity was not king. We needed a bit more customization.
Easy to use
Easy to learn and use. Software recognizes lots of answers not just yes or no to speed up and streamline the process.
Challenges at first to get set up on the network. The phones would not work, some workstations got IP addresses mixed up with the phones but eventually everything settled in.