About Planday

Planday's online employee scheduling tool enables businesses of almost any size and vertical to manage their workforce in an all-in-one platform through desktop, mobile and tablet.

Existing customers report saving 80% on their admin time and 5% of staffing costs with features such as drag & drop schedule creation and the ability to copy schedules week after week instead creating new schedules from scratch each time. With a comprehensive overview of your schedule, you can optimize your shifts to avoid excessive payroll costs. Planday’s location-specific clock-in function allows staff to clock-in from any device when they arrive to work, providing a full analysis of exactly how many hours are worked for more accurate payroll and revenue forecasts. Our integrated communication function also allows you to message employees in specific locations, while also enabling employees to swap shifts on the go.

Try Planday for free for 30 days (no credit card required), or request a demo by one of our representatives, to see the system for yourself.

Key benefits of Planday

  • Easy and fast employee scheduling

  • Schedule on the go with the Planday mobile app

  • Communicate with your staff via SMS, email and app notifications

  • Location-specific clock-in means only pay for the hours worked

  • Unlimited support, fast setup and help with getting your current schedule into Planday

  • Devices

    Business size

    S M L


    United States, Canada, United Kingdom, Germany

    Supported Languages

    Danish, English, French, German, Italian and 4 others, Norwegian, Polish, Spanish, Swedish


    Easy schedule overview on desktop, tablet and mobile
    Publish schedule in minutes
    App: Check upcoming shifts
    App: Easily edit & create new shifts
    App: Easily swap shifts with colleagues
    App: Approve shift swaps directly from the app
    Mobile check-in and check-out
    App: Easily communicate with staff
    Easy manager overview of requests
    App: Easy access to employee contact information
    View 11 more
    Planday video
    Planday screenshot: Easy schedule overview on desktop, tablet and mobile Planday screenshot: Publish schedule in minutes Planday screenshot: App: Check upcoming shifts Planday screenshot: App: Easily edit & create new shifts Planday screenshot: App: Easily swap shifts with colleagues Planday screenshot: App: Approve shift swaps directly from the app Planday screenshot: Mobile check-in and check-out Planday screenshot: App: Easily communicate with staff Planday screenshot: Easy manager overview of requests Planday screenshot: App: Easy access to employee contact information


    Total features of Planday: 72

    • API
    • Absence Management
    • Access Control
    • Accounting Integration
    • Activity Dashboard
    • Activity Management
    • Activity Tracking
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking
    • Automated Scheduling
    • Automatic Notifications
    • Availability Management
    • Budgeting
    • Clock In / Out
    • Commenting
    • Communication Management
    • Compliance Management
    • Data Import
    • Data Import/Export
    • Drag & Drop Interface
    • Electronic Signature Capture
    • Email Integration
    • Email Notifications
    • Employee Communities
    • Employee Database
    • Employee Management
    • Employee Profile
    • Employee Self Service
    • Employee Time Tracking
    • Forecasting
    • GPS
    • Geolocation
    • HR Management
    • Instructor Scheduling
    • Labor Cost Reporting
    • Labor Management
    • Leave Tracking
    • Location Tracking
    • Manual Time Entry
    • Mobile Alerts
    • Multi-Location
    • Overtime Tracking
    • POS Integration
    • Payroll Integration
    • Performance Reports
    • Permission Management
    • Projections
    • Real Time Analytics
    • Real Time Data
    • Real Time Notifications
    • Real Time Reporting
    • Real Time Updates
    • Reminders
    • Reporting & Statistics
    • SMS Integration
    • Scheduled Reporting
    • Search Functionality
    • Secure Login
    • Self Service Portal
    • Sick Leave Tracking
    • Skills Tracking
    • Task Management
    • Task Scheduling
    • Task Tracking
    • Template Management
    • Third Party Integration
    • Time Clock
    • Time Off Requests
    • Timesheets
    • User Management
    • Vacation Tracking



    #1 Alternative to Planday
    Rippling makes it easy to manage your company's Payroll, Benefits, HR, and IT—all in one, modern platform. It brings...


    #2 Alternative to Planday
    Paylocity is a web based payroll and HR solution for small, medium and enterprise organizations.


    #3 Alternative to Planday
    People is a cloud-based HR system designed for small & midsized businesses to automate their HR administrative tasks...

    Sage HR

    #4 Alternative to Planday
    Sage HR (formerly CakeHR) is a cloud HR and people management solution that streamlines and automates your HR processes...


    Overall rating

    4.3 /5
    Value for Money
    Ease of Use
    Customer Support

    Already have Planday?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 52
    Paul C.
    Overall rating
    • Industry: Civic & Social Organization
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great software

    Reviewed on 15/08/2018


    Planday really reduces management time compiling the rota, it is easy for staff to manage holidays and good to help managers stick to weekly staffing budgets. The punch in/out function again reduces admin time for paper timesheets and reduces the possibility of fraud.


    It would be great to be able to set parameters and then it generate the rota for you, hopefully this will be developed in time!

    Erica T.
    Overall rating
    • Industry: Medical Practice
    • Company size: 11-50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Add-On for Practice Mgmt Systems Missing HR Functionality!

    Reviewed on 11/07/2018

    My office uses a practice management system with next to zero HR functions, a terrible time clock,...

    My office uses a practice management system with next to zero HR functions, a terrible time clock, and no integration with platforms from other vendors. We were looking for a platform that would allow employees to see their schedules, request vacations, switch shifts, etc. we also wanted a time clock that integrated with quickbooks. PlanDay lets us do all of this quickly and easily. We have been able to literally cut our time spent on payroll by over 50%, and reduce scheduling time by at least 1/3.
    The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”
    The app is user friendly and our employees love using it, we’ve even noticed a recognizable boost in employee morale since starting PlanDay


    Great sales, customer service, training, and tech personnel! Everyone is extremely helpful, knowledgeable, awesome at responding very quickly with easy to understand, concise yet complete answers. No pushy attempts to up sell, wanted to give me only the functionality I actually needed.

    Looked at several different platforms, PlanDay was by far the most user-friendly and visually appealing.

    Time clock feature syncs super easily and accurately with QuickBooks for Payroll, and employees love being able to clock in on their smartphones.

    LOVE the reporting feature that tracks attendance tardiness and other metrics for direct input into performance reviews.

    App is fantastic and employees love it.

    Provides pretty much all the functionality we need to go paperless with most of our HR functions - scheduling, shift changes/time off requests, payroll (via quickbooks sync), keeping track of benefits, personnel files, etc.!

    Has saved us significant time and money spent on HR!


    I do wish there were some additional things I could do and more parameters/constraints I could add within the scheduling function to make things quicker and catch certain potential errors. For example, I’d love to be able to put in certain legal requirements/constraints and have the scheduler not allow me to break them (e.g. lunch for each employee must be no later than 5.5 hrs after shift start). Not really a huge deal, would just be a convenient accuracy check for me. Also wish I could send invites and more things via SMS for those without smartphones without employee needing to be charged.

    Ellie J.
    Overall rating
    • Industry: Leisure, Travel & Tourism
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Using planday

    Reviewed on 09/02/2021

    Really great experience easy to use app and it’s handy to have the desktop version too

    Really great experience easy to use app and it’s handy to have the desktop version too


    Really easy to use, great layout so it’s very clear for staff members to use. The swap shift feature is a great addition.


    the only downside to this app is that some features can only be done on the desk top website such as requesting holidays

    Karen M.
    Overall rating
    • Industry: Hospitality
    • Company size: 11-50 Employees
    • Used Other for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 3.0 /10

    Employee Scheduling Software

    Reviewed on 20/02/2020

    I used the software more or less successfully for one year but then realized that not all of my...

    I used the software more or less successfully for one year but then realized that not all of my employees were able to manage with it. Unfortunately, I was not able to get everyone on board with using it properly. Also, it wasn't really set up to handle the type of work (tours) I was offering to my employees. It would be much better for strictly shift work where each shift was stand alone. My tours can be multi day which didn't connect too well together.


    Ease of use, employee set up, interactive communication with employees, visual information that is calendar based, employees can be divided into groups by job skills so that shifts can be offered to the people with the correct skills for the job.


    A year long contract that you are locked into with no warning that it is up for renewal. Some forms of communication (but not all) with employees is cumbersome and makes more work for the administrators.

    Lonnie lykke S.
    Overall rating
    • Industry: Medical Practice
    • Review Source

    Overall rating

    From Nokia to iPhone

    Reviewed on 22/05/2015

    We're a large (25+ personal) dental clinic placed in the center of Copenhagen, Denmark.
    We strive...

    We're a large (25+ personal) dental clinic placed in the center of Copenhagen, Denmark.
    We strive to work as productive and efficient as possible, with quality and costumer service as our key words.
    As a manager I used to spend several hours a week, both at work and outside work, doing schedules using exel, to make sure every shift was covered.
    Usually I would spend my Easter puzzling the schedule for the upcoming summer holiday, ringing and texting assistants to sort out who I could fit in where there was a gap.
    Those days are over, and even though we've used Planday for more than a year now, both my assistants, my boss and I'm still pleasantly surprised by how easy Planday is to use.
    I would recommend Planday to any business with hourly scheduled staff.
    Planday is like when I got my first iPhone!


    I must admit I was a little suspicious at first, starting something new, but that changed quickly.
    The introduction we got, the service and help was (is!) worth 5 stars.
    Planday is very easy to use, very userfriendly.
    The ability to customize everything is great.
    Easy to navigate around.


    I've been thinking about this for a long time now and I simply can't find any cons.

    Response from Planday

    It is very much appreciated that you took the time to write us such a great feedback. We are happy that you are satisfied with the system and the help that you have received during your introduction and in the time after.

    Showing 5 reviews of 52 Read all reviews

    Planday FAQs

    Below are some frequently asked questions for Planday.

    Planday offers the following pricing plans:

    • Starting from: $2.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    30-day free trial, no credit card required Starter: $2/user/month Plus: $4/user/month Clock-in add-on: $1/user/month

    Planday offers the following features:

    • Absence management
    • Advanced reporting & analytics
    • Automated compliance alerts
    • Automated timesheets
    • Bank level security
    • Copy last weeks scheduling into the coming weeks
    • Custom access & user permissions
    • Custom rotas, hours & payroll calculations
    • Daily backups
    • Digital employee contracts w/ e-signature
    • Drag & Drop interface
    • Employee records & directory
    • Exportable payroll reports
    • HR documents & payslip storage
    • Live bulletin boards
    • Multiple payroll system integrations
    • Online activation
    • Online time clock
    • SMS, email & in-app notifications
    • Shift planning & rota publishing
    • Shift swapping, requests & approvals
    • Use Planday to schedule your instructors
    • Vacation Management
    • iPhone & Android mobile app

    Planday has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Mid Size Business

    Planday supports the following languages:

    Danish, English, French, German, Italian, Norwegian, Polish, Spanish, Swedish

    Planday supports the following devices:

    Android, iPhone, iPad

    Planday integrates with the following applications:

    Flow, Google Analytics, Lightspeed Restaurant, Lightspeed Retail, Lightspeed eCommerce, Microsoft Dynamics 365 Business Central, Plecto, Sage 50cloud, Severa Visma, Xero

    Planday offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials

    Related categories

    See all software categories found for Planday.