Schedulefly

Restaurant employee scheduling software

4.9 /5 (81 reviews) Write a Review!

Schedulefly Overview

What is Schedulefly?

Schedulefly is a staff scheduling app and communication tool designed specifically for the restaurant industry. Suitable for restaurants of any size, Schedulefly's capabilities include employee scheduling, forecasting, messaging, job-posting and information storage.

As well as desktop availability, Schedulefly is available to staff on mobile devices. Schedulefly encourages communication between restaurant managers and employees with a built-in message wall, which can be used to share important updates. Daily crib-sheet and scheduled reminders arrive via email each day. Time-off and shift-trade requests can be managed remotely and restaurant owners or managers can track labor cost, payroll, shift trading, and more.

Cloud storage enables users to keep track of important paperwork, staff information, and restaurant policies, making them available to staff at any time. The Schedulefly software also includes a Job-Post tool to assist with hiring and keeping track of resumes. The dashboard provides staff with an overview of their schedule for the week, including shift details such as times and locations.

Schedulefly Overview

Pricing

Starting from
$30.00/month

Pricing options

Free Trial
Subscription
Value for money

19 staff or fewer: $30/month

20-39 staff: $40/month

40-59 staff: $50/month

60-79 staff: $60/month

More than 80 staff: please contact Schedulefly

Free 30 day trial


Schedulefly Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom
Supported Languages
English

Media

Hang your schedule on the internet. Deliver schedules to everyone via the web and/or email and text. Shift changes and trades happen online - with your approval. Your daily crib sheet arrives via email each morning with a handy list of everyone coming in
Schedulefly is a great way to schedule and communicate with restaurant staff. It's on the web, so no downloads required. No version or space requirements either.  It works well on any kind of laptop, tablet or phone.
Keep an eye on what your scheduled labor costs. Quickly view labor costs as the schedule is built and changes throughout the week. Keep tabs on labor costs as a % of your sales forecasts.
Organize your team of people into a database online. Contact information and important details on all staff (present and past) are at your fingertips, wherever you may be.
Easily manage your staff's availability. Your staff enters Time Off requests here. You can approve or decline requests, or leave them open - using your computer or phone. When scheduling, you're armed with whose available and who has requested time off.
Store files and documents with us and share with your staff. Upload important documents here and share them with your staff. Make them available to managers only - or all staff. We back everything up each day, so you'll never lose them.
Improve day-to-day communication with your management team. Use Fly Notes to post and share notes, events, action items etc. with your management team.
Get a bird's eye view of all your locations. Your multi-unit dashboard keeps you updated on scheduled labor costs and pending schedule changes at each location. Easily pop in and out of each account with one login.
Schedulefly screenshot: Hang your schedule on the internet. Deliver schedules to everyone via the web and/or email and text. Shift changes and trades happen online - with your approval. Your daily crib sheet arrives via email each morning with a handy list of everyone coming in Schedulefly screenshot: Schedulefly is a great way to schedule and communicate with restaurant staff. It's on the web, so no downloads required. No version or space requirements either.  It works well on any kind of laptop, tablet or phone. Schedulefly screenshot: Keep an eye on what your scheduled labor costs. Quickly view labor costs as the schedule is built and changes throughout the week. Keep tabs on labor costs as a % of your sales forecasts. Schedulefly screenshot: Organize your team of people into a database online. Contact information and important details on all staff (present and past) are at your fingertips, wherever you may be. Schedulefly screenshot: Easily manage your staff's availability. Your staff enters Time Off requests here. You can approve or decline requests, or leave them open - using your computer or phone. When scheduling, you're armed with whose available and who has requested time off. Schedulefly screenshot: Store files and documents with us and share with your staff. Upload important documents here and share them with your staff. Make them available to managers only - or all staff. We back everything up each day, so you'll never lose them. Schedulefly screenshot: Improve day-to-day communication with your management team. Use Fly Notes to post and share notes, events, action items etc. with your management team. Schedulefly screenshot: Get a bird's eye view of all your locations. Your multi-unit dashboard keeps you updated on scheduled labor costs and pending schedule changes at each location. Easily pop in and out of each account with one login.

Schedulefly Reviews

Schedulefly Reviews

Overall rating
4.9
/
5
Excellent
69

Very good
12

Average
0

Poor
0

Terrible
0

Value for Money
4.8
Features
4.7
Ease of Use
4.8
Customer Support
4.8
100% recommended this app
Jon A.

Useful, streamlined, always functional

It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for running a restaurant.


Scott M.

Simple, intuitive, restaurant-focused design allows seamless integration into your operation.


Ivy M.

Nice and simple, but maybe too simple?

One of our department heads had experience with this software from another job, and he was allowed to use it at our venue although the rest of our team uses Homebase.

That manager obviously loved Schedulefly, but the rest of our department heads did not prefer Schedulefly.

The manager has since moved away and we will be discontinuing the use of Schedulefly altogether.


Travis T.

Solid, thorough, no b.s. frills, quality industry specific program w/ TOP notch customer...

Already stated. It's good stuff.


Leigh L.

By far the best I have ever used....

You can swap shifts by sending the swap to one person or offering it to all staff. All shift changes are approved by management via smartphone or computer and real time alerts are sent out. Your schedule is posted on Schedulefly and all employees contact info is literally at your fingertips. Awesome way to staff and organize efficiently.


Jon A.
Industry: Entertainment
Company size: 201-500 Employees

Useful, streamlined, always functional

Used Daily for 2+ years
Reviewed on 27/11/2018
Review Source: Capterra

It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for running a restaurant.

Pros

Schedulefly is a great tool for a multi-location restaurant unit. There's a parent login to each of your locations, and it's easy for staff who work between them to participate in multiple of them. The mass text feature is great for staff who aren't so great about checking email. In general, the tool has everything you need, and not a bunch of extra features that you don't.

Cons

The only complaint I have is that it isn't part and parcel of my POS, so there is a bit of redundancy.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Scott M.

Simple, intuitive, restaurant-focused design allows seamless integration into your operation.

Used Daily for 2+ years
Reviewed on 29/06/2018
Review Source: Capterra

Pros

The software's ease of use means no training is required and this means that a lot of formerly time consuming issues - shift trades and shift checking for example - are so easily done that I have forgotten what it was like before we started using Schedulefly. The price is also fantastic. As is the customer service.

Cons

There is nothing to dislike about this software. FYI capterra verified me through my linked in profile and it is making me use my distillery as my organization. I also have Top of the Hill Restaurant and Brewery and that is the organization I use Schedulefly for.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Ivy M.
Industry: Entertainment
Company size: 2-10 Employees

Nice and simple, but maybe too simple?

Used Weekly for 6-12 months
Reviewed on 03/12/2019
Review Source: Capterra

One of our department heads had experience with this software from another job, and he was allowed to use it at our venue although the rest of our team uses Homebase.

That manager obviously loved Schedulefly, but the rest of our department heads did not prefer Schedulefly.

The manager has since moved away and we will be discontinuing the use of Schedulefly altogether.

Pros

This is a very stripped down scheduling solution with a low-tech feel.

I love the daily crib-sheet emails, showing the scheduled staff in a very simple text-based format.

I think that the way employees can be grouped by the roles they fill is much more intuitive and user friendly than with other solutions like T-Sheets or Homebase.

I like that the cost is not based on the number of active users.

Cons

Because our theater uses project-based cost accounting, it's frustrating that I cannot assign a customer or job code to a given shift.

I prefer a solution with an integrated time-clock function. I think you can get a time clock with schedulefly, but it comes at an additional charge.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 4.0/10

Travis T.

Solid, thorough, no b.s. frills, quality industry specific program w/ TOP notch customer service.

Used Daily for 2+ years
Reviewed on 15/05/2018
Review Source: Capterra

Already stated. It's good stuff.

Pros

It works, it's consistent, it eliminates so many unnecessary miscommunications, it empowers our crew and allows flexibility with scheduling across the board, whilst strengthening the teamwork mentality. It keep everyone accountable and connected without being invasive. The Schedule Fly crew are committed to their product and live it through their customer support as well as involvement in the restaurant industry as a whole.

Cons

Haven't found one yet. It is simplistic, functional and thorough by design, happy customer for several years now.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Leigh L.
Industry: Building Materials
Company size: 11-50 Employees

By far the best I have ever used....

Used Other for 2+ years
Reviewed on 05/11/2018
Review Source: Capterra

You can swap shifts by sending the swap to one person or offering it to all staff. All shift changes are approved by management via smartphone or computer and real time alerts are sent out. Your schedule is posted on Schedulefly and all employees contact info is literally at your fingertips. Awesome way to staff and organize efficiently.

Pros

Schedulefly is the absolute easiest, most obviously simple scheduling software for a restaurant EVER. It never misses a text to anyone, it always stays right on time. There are no complications if you have whatever kind of phone, Schedulefly works. You could have a flip phone from 2008, have no fear...Schedulefly is going to still send you real time notifications and send real time notifications to the management team.

Cons

The only thing I wish was that Schedulefly had more of a following. They put HotSchedules to shame, Schedulicity to shame, etc. Unfortunately, both of those software systems tend to be used more which I think is a shame.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9.5/10
Based on 81 user ratings
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Schedulefly Pricing

Schedulefly Pricing

Starting from
$30.00/month
Free Trial
Subscription
Value for money

19 staff or fewer: $30/month

20-39 staff: $40/month

40-59 staff: $50/month

60-79 staff: $60/month

More than 80 staff: please contact Schedulefly

Free 30 day trial

19 staff or fewer: $30/month

20-39 staff: $40/month

40-59 staff: $50/month

60-79 staff: $60/month

More than 80 staff: please contact Schedulefly

Free 30 day trial

Value for Money
4.8/5
Based on 81 user ratings
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Schedulefly Features

Schedulefly Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4.7/5
Based on 81 user ratings
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Categories

Additional information for Schedulefly

Additional information for Schedulefly

Key features of Schedulefly

  • Birds-eye daily view of schedule
  • Document storage
  • Electronic scheduling
  • Employee communication
  • Job Post recruitment tool
  • Predict and track labor costs
  • Set email reminders
  • Shift-trade requests
  • Simple mobile access
  • Staff directory
  • Task assignation
  • Time-off requests

Benefits

  • Schedulefly is also available to employees as a downloadable app on mobile devices as well as desktop computers.

  • A built in messaging tool encourages communication between staff members.

  • Cloud storage for documents and a staff directory makes information quickly accessible and cuts down unnecessary paper-use.

  • Forecasting sales and labor costs reduces the likelihood of over or under-staffing your restaurant.

  • Simplified staff-hiring with the Job Post tool.

  • Schedulefly FAQs

    Schedulefly FAQs

    Below are some frequently asked questions for Schedulefly.

    Q. What type of pricing plans does Schedulefly offer?

    Schedulefly offers the following pricing plans:

    Starting from: $30.00/month

    Pricing model: Subscription

    Free Trial: Available

    19 staff or fewer: $30/month 20-39 staff: $40/month 40-59 staff: $50/month 60-79 staff: $60/month More than 80 staff: please contact Schedulefly Free 30 day trial

    Q. What are the main features of Schedulefly?

    Schedulefly offers the following features:

    • Birds-eye daily view of schedule
    • Document storage
    • Electronic scheduling
    • Employee communication
    • Job Post recruitment tool
    • Predict and track labor costs
    • Set email reminders
    • Shift-trade requests
    • Simple mobile access
    • Staff directory
    • Task assignation
    • Time-off requests

    Q. Who are the typical users of Schedulefly?

    Schedulefly has the following typical customers:

    Small Business, Large Enterprises, Mid Size Business

    Q. What languages does Schedulefly support?

    Schedulefly supports the following languages:

    English

    Q. Does Schedulefly support mobile devices?

    We do not have any information about what devices Schedulefly supports

    Q. What other apps does Schedulefly integrate with?

    We do not have any information about what integrations Schedulefly has

    Q. What level of support does Schedulefly offer?

    Schedulefly offers the following support options:

    Online Support, Phone Support