About Schedulefly

Schedulefly is a staff scheduling app and communication tool designed specifically for the restaurant industry. Suitable for restaurants of any size, Schedulefly's capabilities include employee scheduling, forecasting, messaging, job-posting and information storage.

As well as desktop availability, Schedulefly is available to staff on mobile devices. Schedulefly encourages communication between restaurant managers and employees with a built-in message wall, which can be used to share important updates. Daily crib-sheet and scheduled reminders arrive via email each day. Time-off and shift-trade requests can be managed remotely and restaurant owners or managers can track labor cost, payroll, shift trading, and more.

Cloud storage enables users to keep track of important paperwork, staff information, and restaurant policies, making them available to staff at any time. The Schedulefly software also includes a Job-Post tool to assist with hiring and keeping track of resumes. The dashboard provides staff with an overview of their schedule for the week, including shift details such as times and locations.

Pricing starting from:

$30.00/month

  • Free Trial
  • Subscription

Compare with Popular Alternatives

Key benefits of Schedulefly

  • Schedulefly is also available to employees as a downloadable app on mobile devices as well as desktop computers.

  • A built in messaging tool encourages communication between staff members.

  • Cloud storage for documents and a staff directory makes information quickly accessible and cuts down unnecessary paper-use.

  • Forecasting sales and labor costs reduces the likelihood of over or under-staffing your restaurant.

  • Simplified staff-hiring with the Job Post tool.

    • Devices

    Business size

    S M L

    Markets

    Canada, United Kingdom, United States

    Supported Languages

    English

    Pricing starting from:

    $30.00/month

    • Free Trial
    • Subscription

    Compare with Popular Alternatives

    Images

    Hang your schedule on the internet. Deliver schedules to everyone via the web and/or email and text. Shift changes and trades happen online - with your approval. Your daily crib sheet arrives via email each morning with a handy list of everyone coming in
    Schedulefly is a great way to schedule and communicate with restaurant staff. It's on the web, so no downloads required. No version or space requirements either. It works well on any kind of laptop, tablet or phone.
    Keep an eye on what your scheduled labor costs. Quickly view labor costs as the schedule is built and changes throughout the week. Keep tabs on labor costs as a % of your sales forecasts.
    Organize your team of people into a database online. Contact information and important details on all staff (present and past) are at your fingertips, wherever you may be.
    Easily manage your staff's availability. Your staff enters Time Off requests here. You can approve or decline requests, or leave them open - using your computer or phone. When scheduling, you're armed with whose available and who has requested time off.
    Store files and documents with us and share with your staff. Upload important documents here and share them with your staff. Make them available to managers only - or all staff. We back everything up each day, so you'll never lose them.
    Improve day-to-day communication with your management team. Use Fly Notes to post and share notes, events, action items etc. with your management team.
    Get a bird's eye view of all your locations. Your multi-unit dashboard keeps you updated on scheduled labor costs and pending schedule changes at each location. Easily pop in and out of each account with one login.
    View 9 more
    Schedulefly video Schedulefly screenshot: Hang your schedule on the internet. Deliver schedules to everyone via the web and/or email and text. Shift changes and trades happen online - with your approval. Your daily crib sheet arrives via email each morning with a handy list of everyone coming in Schedulefly screenshot: Schedulefly is a great way to schedule and communicate with restaurant staff. It's on the web, so no downloads required. No version or space requirements either. It works well on any kind of laptop, tablet or phone. Schedulefly screenshot: Keep an eye on what your scheduled labor costs. Quickly view labor costs as the schedule is built and changes throughout the week. Keep tabs on labor costs as a % of your sales forecasts. Schedulefly screenshot: Organize your team of people into a database online. Contact information and important details on all staff (present and past) are at your fingertips, wherever you may be. Schedulefly screenshot: Easily manage your staff's availability. Your staff enters Time Off requests here. You can approve or decline requests, or leave them open - using your computer or phone. When scheduling, you're armed with whose available and who has requested time off. Schedulefly screenshot: Store files and documents with us and share with your staff. Upload important documents here and share them with your staff. Make them available to managers only - or all staff. We back everything up each day, so you'll never lose them. Schedulefly screenshot: Improve day-to-day communication with your management team. Use Fly Notes to post and share notes, events, action items etc. with your management team. Schedulefly screenshot: Get a bird's eye view of all your locations. Your multi-unit dashboard keeps you updated on scheduled labor costs and pending schedule changes at each location. Easily pop in and out of each account with one login.

    Features

    Total features of Schedulefly: 13

    • API
    • Employee Database
    • Employee Management
    • Employee Scheduling Software
    • Forecasting
    • Kitchen / Menu Management
    • Messaging
    • Mobile Access
    • Online Time Clock
    • Reporting/Analytics
    • Schedule Distribution
    • Shift Swapping
    • Vacation/Leave Tracking

    Alternatives

    HotSchedules

    4.4
    #1 Alternative to Schedulefly
    HotSchedules is an employee scheduling tool for managing & communicating with workforces, as well as forecasting sales,...
    Learn More

    monday.com

    4.6
    #2 Alternative to Schedulefly
    monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...
    Learn More

    When I Work

    4.5
    #3 Alternative to Schedulefly
    When I Work is the easiest way for businesses to schedule and communicate with your hourly employees. Put the schedule...
    Learn More

    Homebase

    4.6
    #4 Alternative to Schedulefly
    Homebase is an employee scheduling, time tracking, hiring, and communications tool for businesses and their employees...
    Learn More

    Reviews

    Overall rating

    4.9 /5
    (81)
    Value for Money
    4.8/5
    Features
    4.7/5
    Ease of Use
    4.8/5
    Customer Support Software
    4.8/5

    Already have Schedulefly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 81 Read all reviews
    Showing 5 reviews of 81
    Jon A.
    Overall rating
    • Industry: Entertainment
    • Company size: 201-500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Useful, streamlined, always functional

    Reviewed on 27/11/2018

    It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for...

    It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for running a restaurant.

    Pros

    Schedulefly is a great tool for a multi-location restaurant unit. There's a parent login to each of your locations, and it's easy for staff who work between them to participate in multiple of them. The mass text feature is great for staff who aren't so great about checking email. In general, the tool has everything you need, and not a bunch of extra features that you don't.

    Cons

    The only complaint I have is that it isn't part and parcel of my POS, so there is a bit of redundancy.

    Scott M.
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Simple, intuitive, restaurant-focused design allows seamless integration into your operation.

    Reviewed on 29/06/2018

    Pros

    The software's ease of use means no training is required and this means that a lot of formerly time consuming issues - shift trades and shift checking for example - are so easily done that I have forgotten what it was like before we started using Schedulefly. The price is also fantastic. As is the customer service.

    Cons

    There is nothing to dislike about this software. FYI capterra verified me through my linked in profile and it is making me use my distillery as my organization. I also have Top of the Hill Restaurant and Brewery and that is the organization I use Schedulefly for.

    Ivy M.
    Overall rating
    • Industry: Entertainment
    • Company size: 2-10 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 4.0 /10

    Nice and simple, but maybe too simple?

    Reviewed on 03/12/2019

    One of our department heads had experience with this software from another job, and he was allowed...

    One of our department heads had experience with this software from another job, and he was allowed to use it at our venue although the rest of our team uses Homebase.

    That manager obviously loved Schedulefly, but the rest of our department heads did not prefer Schedulefly.

    The manager has since moved away and we will be discontinuing the use of Schedulefly altogether.

    Pros

    This is a very stripped down scheduling solution with a low-tech feel.

    I love the daily crib-sheet emails, showing the scheduled staff in a very simple text-based format.

    I think that the way employees can be grouped by the roles they fill is much more intuitive and user friendly than with other solutions like T-Sheets or Homebase.

    I like that the cost is not based on the number of active users.

    Cons

    Because our theater uses project-based cost accounting, it's frustrating that I cannot assign a customer or job code to a given shift.

    I prefer a solution with an integrated time-clock function. I think you can get a time clock with schedulefly, but it comes at an additional charge.

    Travis T.
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Solid, thorough, no b.s. frills, quality industry specific program w/ TOP notch customer...

    Reviewed on 15/05/2018

    Already stated. It's good stuff.

    Already stated. It's good stuff.

    Pros

    It works, it's consistent, it eliminates so many unnecessary miscommunications, it empowers our crew and allows flexibility with scheduling across the board, whilst strengthening the teamwork mentality. It keep everyone accountable and connected without being invasive. The Schedule Fly crew are committed to their product and live it through their customer support as well as involvement in the restaurant industry as a whole.

    Cons

    Haven't found one yet. It is simplistic, functional and thorough by design, happy customer for several years now.

    Leigh L.
    Overall rating
    • Industry: Building Materials
    • Company size: 11-50 Employees
    • Used Other for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    By far the best I have ever used....

    Reviewed on 05/11/2018

    You can swap shifts by sending the swap to one person or offering it to all staff. All shift...

    You can swap shifts by sending the swap to one person or offering it to all staff. All shift changes are approved by management via smartphone or computer and real time alerts are sent out. Your schedule is posted on Schedulefly and all employees contact info is literally at your fingertips. Awesome way to staff and organize efficiently.

    Pros

    Schedulefly is the absolute easiest, most obviously simple scheduling software for a restaurant EVER. It never misses a text to anyone, it always stays right on time. There are no complications if you have whatever kind of phone, Schedulefly works. You could have a flip phone from 2008, have no fear...Schedulefly is going to still send you real time notifications and send real time notifications to the management team.

    Cons

    The only thing I wish was that Schedulefly had more of a following. They put HotSchedules to shame, Schedulicity to shame, etc. Unfortunately, both of those software systems tend to be used more which I think is a shame.

    Showing 5 reviews of 81 Read all reviews

    Schedulefly FAQs

    Below are some frequently asked questions for Schedulefly.

    Schedulefly offers the following pricing plans:

    • Starting from: $30.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    19 staff or fewer: $30/month 20-39 staff: $40/month 40-59 staff: $50/month 60-79 staff: $60/month More than 80 staff: please contact Schedulefly Free 30 day trial

    We do not have any information about Schedulefly features

    Schedulefly has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Schedulefly supports the following languages:

    English

    Schedulefly supports the following devices:

    We do not have any information about what integrations Schedulefly has

    Schedulefly offers the following support options:

    Email/Help Desk, Phone Support, 24/7 (Live rep), Chat

    Related categories

    See all software categories found for Schedulefly.