Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Pricing starting from:

$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
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Todoist video
Todoist Software - Todoist add due dates Todoist Software - Todoist assign tasks Todoist Software - Todoist sub-tasks Todoist Software - Todoist task management Todoist Software - Todoist to-do list

Features

Total features of Todoist: 43

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customizable Templates
  • Deadline Management
  • File Management
  • File Sharing Software
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking Software
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management Software

Alternatives

Microsoft To Do

4.5
#1 Alternative to Todoist
Microsoft To Do (formerly known as Wunderlist) is a daily planner app that allows users to manage and share daily to-do...

Trello

4.5
#2 Alternative to Todoist
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Asana

4.4
#3 Alternative to Todoist
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Any.do

4.4
#4 Alternative to Todoist
Any.do is a mobile and online task management and to-do list software with real-time sync across a range of apps for...

Reviews

Overall rating

4.6 /5
(1,463)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 1,463
Oleg G.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Best To-Do lists management service.

Reviewed on 27/11/2021

Great tool

Great tool

Pros

Todoist is my #1 tool for creating the task-management dashboard.

Cons

No native integration with Telegram.
Lack for Gantt diagram

Verified Reviewer
Overall rating
  • Industry: Management Consulting
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Trailblazer

Reviewed on 17/11/2021

I really liked it. Todoist works exceptionally well, smooth like butter and does not get in the way...

I really liked it. Todoist works exceptionally well, smooth like butter and does not get in the way of organizing your life. The minimalist design language was one of the first of its kind back when they first started out as an online-only service. In the meantime they have introduced native apps for all major platforms. Expect this to just work, and work well. Tags are an especially useful future as are priorities. This helps you see with a glance (or using a filtering function) what is relevant or important. Todoist is great if you want to adhere to the GTD philosophy or if you want to create your own customized system to manage your tasks. I have not used the collaborative function but would expect it to work well too.

Pros

Todoist has keyboard shortcuts down. That makes it easy and fast to navigate once you are familiar with it. Quick entry is easy and fast. The app gives you lots of ways to slice and dice your todo list, such as favorites, different priority levels and lables. Different views, such as a Kanban type of board can help organize and manage your task list. One thing that makes Todoist especially easy to use is that you can add tasks by email, you can add attachements (the word doc you need to read is right there).

Cons

I am not a fan of subscription services. The free version is great to test the service but too limited to use as daily driver. If you are ok with paying a monthly fee, then the 4$/month (3$ if you pay for the whole year upfront) is a reasonable ask. This and the sheer number of functions steered me towards an alternative as I was looking for something simpler. In my experience, more features just meant more distractions from actually checking off items on my task list.

Alternatives Considered

OmniFocus and Things

Reasons for Switching to Todoist

In the end I chose an alternative to Todoist, as I am no fan of subscription services and rather pay once for a product, knowing I can use it as long as it still works with the OS I am using. But had it not been for that Todoist would have beat out Things by Cultured Code. The reason being that there are some more functionalities and the ease of use with keyboard on a computer is the best I know of.
Andrea B.
Overall rating
  • Industry: Higher Education Software
  • Company size: 501-1,000 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 6.0 /10

List are out

Reviewed on 16/12/2021

It's a good application, but I guess it's aimed at people without complex projects.

It's a good application, but I guess it's aimed at people without complex projects.

Pros

I used Todoist before switching to Asana. Having a list is not the same as managing a project.

Cons

I need some app to help to manage and track projects.

Matthew M.
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Great To Do App

Reviewed on 16/11/2021

This has been a game changer. Great to put all your to do list item in the app and you can take...

This has been a game changer. Great to put all your to do list item in the app and you can take them off of your mind. You can get reminders automatically and it is easy to categorize your tasks search for them.

Pros

The best parts of Todoist are the reminders, it automatically sends you email reminders when your task is due, it is also easy to make new events on mobile or laptop and it automatically recognizes dates and time to make your deadlines. It is also very easy to organize your tasks into categories.

Cons

You do have to pay for this whereas other apps are free but ToDoist is worth it because of all the great features. The google calendar integration could be improved as well.

Piotr M.
Overall rating
  • Industry: Internet
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

If you have some task to do, use Todoist!

Reviewed on 06/12/2021

You can get from zero to full task management in no time. It's UX is so good, that you are pleased...

You can get from zero to full task management in no time. It's UX is so good, that you are pleased to use it on a daily basis.

Pros

Pretty and powerful on certain level of task-management. One of the best "to do" app I came across ever.

Cons

Lack of advanced markup in task's descriptions.

Alternatives Considered

Freedcamp and Trello

Reasons for Switching to Todoist

It was the easiest and fastest tool that helped us set-up our company's first projects and processes.
Showing 5 reviews of 1,463 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: $3.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $3/month (billed annually) or $4/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Integromat, Jira, Klipfolio, Mailbutler, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

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