Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish and 13 others, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Pricing starting from:

$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
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Todoist video
Todoist Software - Todoist add due dates Todoist Software - Todoist assign tasks Todoist Software - Todoist sub-tasks Todoist Software - Todoist task management Todoist Software - Todoist to-do list

Features

Total features of Todoist: 41

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customizable Templates
  • Deadline Management
  • File Management
  • File Sharing Software
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking Software
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management Software

Alternatives

Trello

4.5
#1 Alternative to Todoist
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Asana

4.4
#2 Alternative to Todoist
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Wrike

4.2
#3 Alternative to Todoist
Wrike is a collaboration & project management tool that helps users manage projects from start to finish, providing...

ProWorkflow

4.5
#4 Alternative to Todoist
Keep on top of projects and deadlines with ProWorkflow - a collaboration solution for your team's tasks, time tracking...

Reviews

Overall rating

4.6 /5
(1,391)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 1,391
Ross Y.
Overall rating
  • Industry: Entertainment
  • Company size: 5,001-10,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 6.0 /10

A robust todo tool for those that want a fresh Trello alternative

Reviewed on 04/05/2021

Used successfully for a while, until Trello came out with some features that made using yet another...

Used successfully for a while, until Trello came out with some features that made using yet another tool redundant, such as setting date and time for tasks and subtasks and viewing the tasks in various layouts.

Pros

Great usability features - quick capture of todo tasks from any text, shortcuts for everything, subtasks, notes for tasks, sharing with team, various views of the tasks (board, list, calendar, gantt).
Support in all browsers, as an extension and standalone, phone app with reminders - everything works in perfect unison.

Cons

Some of the features that other tools offer for free are behind a paywall, such as saving notes with a task or attaching files, or team sharing.

Laura P.
Overall rating
  • Industry: Media Production
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 5.0 /10

Easy To Use, Not So Easy To Organice

Reviewed on 10/09/2019

The founder of the company really likes it to keep track of what everyone is doing so I've been...

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.

All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?

But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.

Also, I'd appreciate if some type of colour coding could be applied in some way.

Mohammed S.
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Helped me get over my difficulties with delegation

Reviewed on 01/07/2021

Because it integrated quite effortlessly with most of our other associated tools, it didn't take...

Because it integrated quite effortlessly with most of our other associated tools, it didn't take too much convincing to get all team members to take to it. Being able to make entries directly via email was probably one of the most convenient features for me; allowing me to input comments and entries right from my mail inbox. And most importantly, delegation became very simple because I could easily break down huge tasks into smaller bits on the board, and therefore better estimate how far my individual efforts could go.

Pros

Assigning priority levels to my task entries really helped improve my productivity considerably. The few minutes or seconds I spend deciding on where each item should be ranked ends up saving me a few extra hours every day by making me much more clinical in the use of my time. Also, the user interface feels very welcoming.

Cons

The reporting features can be improved quite a bit. There should be options for quantifying performance and output of team members. And also some advanced graphic options for comparing the individual outputs of members assigned different subtasks on the same project.

Suzannah H.
Overall rating
  • Industry: Telecommunications
  • Company size: 1,001-5,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

My Todoist review

Reviewed on 25/04/2021

Todoist let me and my team to collaborate on almost everything from this single software. It is...

Todoist let me and my team to collaborate on almost everything from this single software. It is important for me, as using multiple software to completing a single project will distract me too much and dragging the time needed to finish the project.

Pros

Every members of my team can be assign to its own role on the project and what task they are in-charge of. The timeline of the project can easily viewed as it can show task due date and the visual timeline of the project progress. More important, it is easy to get familiar with all the feature and tools that Todoist has offer.

Cons

Todoist is not really good in sharing and storing files and document. It has a limited size in uploading files and document, and i had to opted to using other cloud storage service just to send a large file size to my colleague.Other than that, everything else is okay and i happy using it.

Darien C.
Overall rating
  • Industry: Religious Institutions
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Todoist is a powerful, intuitive to-do list application with many features & only a few flaws

Reviewed on 10/01/2021

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the...

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle. While it can be complicated at times and lacks certain features I would love to see, it is the best project management app I've ever used, and I would sorely miss it if Todoist were to be shut down.

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Showing 5 reviews of 1,391 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: $3.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Cisco Webex, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Integromat, Jira, Klips, Mailbutler, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Zapier, Zendesk, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

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