Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.


Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.


Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items
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Todoist video
Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items

Not sure about Todoist? Compare with a popular alternative

Todoist

4.6 (2,397)
VS.

Starting Price

$5.00
month
$12.50
month

Pricing Options

Free version
Free trial
Free version
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Features

46
36

Integrations

58
2

Ease of Use

4.6 (2,397)
4.6 (103)

Value for Money

4.5 (2,397)
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Customer Service

4.4 (2,397)
4.5 (103)
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Reviews

Overall rating

4.6 /5
(2,397)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2,397
Steve
Steve
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 501–1,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

The to-do app I've actually stuck with for a long time

Reviewed on 31/12/2019

It's superb for always being ready to go. I really love the Android widget that always sits on my...

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros

I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons

The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

Wiktor
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 6.0 /10

Not enough integration in Todoist

Reviewed on 27/06/2023

I used to for both personal and bussiness needs for a few moths. But as my bussiness grow and i...

I used to for both personal and bussiness needs for a few moths. But as my bussiness grow and i wanted to manage my personal tasks more consistently, i needed integration with other software. Since Todoist did not provide enough integration options, i had to switch to other software.

Pros

Elegant design, speed and some intuitive, easy to learn features in the field of task and project managment,

Cons

It doesn't have enough integration with other softwares. Since I can't reasonably connect it to my e-mail, my calendar, my notes taking app, the value of Todoist drops down.

Alternatives Considered

Microsoft To Do

Reasons for Choosing Todoist

Searching for quicker, more easily adjustable software, which would meet my personal and bussiness needs.

Reasons for Switching to Todoist

Todoist is nicer, more elegant, faster and more advanced.
Maisarah
Maisarah
Overall rating
  • Industry: Telecommunications
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Todoist is the best for To-do-list

Reviewed on 03/03/2021

This software has really helping me to coordinate my time, task and schedule in central hub. The...

This software has really helping me to coordinate my time, task and schedule in central hub. The integration with other service like outlook and Zoho Notebook is giving more value to this software. Overall,I really like this software.

Pros

Todoist has really improve my effectiveness in managing my to-do-list and recurring daily task in my schedule. Its board and card layout is easy to drag around and i really like this style of task management because it is easy to see my overall task.

Cons

There are not much feature and tools that i can use to build a more complex or project with detailed resource. Todoist will constantly sending me a notification for unfinished task and sometimes it is a distraction that i don't need.

Andrea
Andrea
Overall rating
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

How to Get The Right Things Done

Reviewed on 10/02/2024

I have tried soooo many task trackers for myself and my team. This one is easy to start with and...

I have tried soooo many task trackers for myself and my team. This one is easy to start with and has a beautiful array of features to meet you as you grow and get more projects done. Highly recommend!

Pros

I love the prioritization features and the blogs/quick tips for spending less time thinking/tracking tasks and more time doing them.

Cons

The default email notifications were a bit too frequent for me but I found that easy to customize in settings.

zoie
zoie
Overall rating
  • Industry: Health, Wellness & Fitness
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

It's simply the BEST tool to get and stay organized.

Reviewed on 20/12/2023

Basically, there was life before Todoist and life after. I prefer the "after". Todoist has become...

Basically, there was life before Todoist and life after. I prefer the "after". Todoist has become an integral part of my day-to-day organizing and productivity. Both my personal and professional tasks and projects are on the app. I'm using it throughout the day to keep me on task. It has become essential and I've never had a glitch or problem. Highly recommend.

Pros

I love the really clean look of the app on all of my devices. It makes organizing and keeping track of Tasks and Projects easy, intuitive, and rewarding. I also love that Todoist is so easy to integrate with other software. I have it integrated with Google Calendar, Drafts, and Obsidian. Todoist has made my digital life organized, productive, and efficient. This is a great app.

Cons

Todoist is super easy to set up and use. It's very intuitive, but it also has some features that go beyond just the basics of a "To Do" list. The more advanced features like tags and categorizing will require a time investment to learn. If you want that level of organization it's worth the effort.

Showing 5 reviews of 2,397 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: $5.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $4/month (billed annually) or $5/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $6/user/month (billed annually) or $8/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Jira, Klipfolio, Mailbutler, Make, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk Suite, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

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