Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.


Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.


Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items
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Todoist video
Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items

Not sure about Todoist? Compare with a popular alternative

Todoist

4.6 (2,393)
VS.

Starting Price

$5.00
month
$12.50
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

46
36

Integrations

58
2

Ease of Use

4.6 (2,393)
4.6 (103)

Value for Money

4.5 (2,393)
4.5 (103)

Customer Service

4.4 (2,393)
4.5 (103)
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Reviews

Overall rating

4.6 /5
(2,393)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

Already have Todoist?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2,393
Steve
Steve
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 501–1,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

The to-do app I've actually stuck with for a long time

Reviewed on 31/12/2019

It's superb for always being ready to go. I really love the Android widget that always sits on my...

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros

I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons

The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

Eladio
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

Best in the market solution for task management

Reviewed on 18/10/2023

I love the app. It works in every devide. Easy and fast. It is a must to have for me

I love the app. It works in every devide. Easy and fast. It is a must to have for me

Pros

It is fast and easy to add a new task. There are plenty of shortcuts to create, schedule and program recurrent tasks, from everywhere in tyour computer

Cons

I use Todoist for both work and grocery list. The day I go to the supermarket I eliminate tons of tasks (items ti buy). That completely misrepresent the real work I'm doing that day and ruins the Karma count in the app.

Andrew
Overall rating
  • Industry: Retail
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 7.0 /10

Todoist

Reviewed on 31/01/2021

Overall, my experience with Todoist has been good. Personally, it helps manage to-do lists and...

Overall, my experience with Todoist has been good. Personally, it helps manage to-do lists and makes prioritization simpler, but there is a lot of room for improvement when it comes to ease of use and automation to make the tool more adaptable and easier to manage. I love it for my personal to-do list, but it is not the best software for across team collaboration and milestone tracking.

Pros

Todoist makes managing personal to-do lists extremely easy and is extremely straightforward. It's tools to help prioritize are helpful and their smart scheduling features takes a lot of anxiety out of managing prioritization and time every week. Including sub-tasks and notes makes it easier to track progress and next steps while working in an extremely fast-paced environment.

Cons

While the features that Todoist offer are strong, there is a lot to be desired. Adding sub-tasks is a great feature, but adding the time and priority makes the task list more difficult to manage because the sub-task is not tied to the specific main goal. It is extremely difficult to track milestones and project progress and sometimes the features make to-do lists more convoluted, which includes more manual work to declutter and prioritize effectively.

Noxolo
Noxolo
Overall rating
  • Industry: Accounting Software
  • Company size: 501–1,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

My overall impression of todoist

Reviewed on 26/01/2024

Pros

I love how easy it is for me to plan my daily, weekly and even monthly activities, assignments and personal activities. Todoist makes it easy for me to be productive, plan, and complete my tasks.

Cons

I wish that I somehow had a section where one can write about their overall day, for example, a journal section where I can write paragraphs.

Karen
Karen
Overall rating
  • Industry: Research
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Excellent features and easy to use

Reviewed on 04/10/2023

Easy to use across every platform I have.

Easy to use across every platform I have.

Pros

works across multiple platformsintegrates into other systems without needing admin rightsProvides a lot of functionality such as multiple lists, schedulingHas several different productivity systems built in that you can use and learn as you go along

Cons

I honestly cannot think of anything that needs improving!

Showing 5 reviews of 2,393 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: $5.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $4/month (billed annually) or $5/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $6/user/month (billed annually) or $8/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Jira, Klipfolio, Mailbutler, Make, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk Suite, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

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