Calendly

The world's #1 meeting & appointment scheduling platform

About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 100,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.


Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.

  • Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

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    Reviews

    Overall rating

    4.7 /5
    (2,919)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
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    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 2,919
    Shaunak
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 10,000+ Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Best tool for virtual video/audio meeting booking platform

    Reviewed on 01/10/2022

    One of my clients wanted to make an appointment module on their website with can seamlessly...

    One of my clients wanted to make an appointment module on their website with can seamlessly integrate with Google Calendar and utilize their Google Meet subscription (which was available with Google Business). They wanted it speedy and fault tolerant. I came across Calendly via my friend, who is a Tarot card reader by profession, this work community used this service to create a page that displays their information, slot-wise options, collects payments, and also schedules based on availability. So overall my and my client's experience with Calendly was awesome, cost & time-saving, and efficient.

    Pros

    Calendly is an insanely awesome product (SaaS).
    1) It helped me create a profile page with a service display.
    2) It also provides a personal/custom branding option. (Yes, also in the Free tier)
    3) Fault tolerant and efficient call/appointment booking with email clients like Gmail and Outlook.
    4) Seemless slot booking and payment collection system with integrations.
    5) I love the feature of embedding their iframe in any website.
    6) Also, they provide a feature to edit URLs of our choice.
    7) Their real-time reporting is also efficient.

    All the above points are those which make this platform unique and awesome.

    Cons

    There are no visible cons to this product. Everything is amazingly great, but one thing which I noticed is after booking a call, I have set up redirection to my website, which takes almost ~20 seconds. This much time a visitor/user will not stay on the page. This needs to be fixed while separating the background process from the front end. Also, I would like to see a UPI payment collector in the integrations.

    Alternatives Considered

    Zeeg

    Reasons for Switching to Calendly

    I am also using Zeeg. I am currently exploring Zeeg and Calendly parallelly. I will soon write a review on this as well.
    Jessica
    Overall rating
    • Industry: Graphic Design Software
    • Company size: 2–10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    A Brilliant Way to Streamline Client Meetings

    Reviewed on 04/08/2023

    Overall I would say this software is a game changer for me, because it gives my clients a solid...

    Overall I would say this software is a game changer for me, because it gives my clients a solid sense of my availability, allowing them to schedule a meeting with me anytime they want, among times that I pre-determined as available. I have more time to spend working on my business because I spend less time emailing clients about scheduling meetings.

    Pros

    Before Calendly, the task of scheduling a meeting with a client involved multiple back-and-forth emails, setting up a Calendar invite via Google, and possibly reminding the client prior to the meeting. After Calendly, I simply direct clients to my Calendly link, or provide in-email buttons to select a day and a time among a selection. Clients see this as a feature for THEM, because it also saves them time spent emailing me four times to determine a day and time that works. The built-in reminders are also helpful for both of us.

    Cons

    Sometimes the cut and past feature that allows you to integrate working buttons for people to select a day and time directly in the email does not work well with my email client (Airmail). This may be a problem with Airmail, though.

    Sarah
    Overall rating
    • Industry: Law Practice
    • Company size: 11–50 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 3.0 /10

    Calendly at best

    Reviewed on 09/09/2023

    Pros

    It had a good GUI. Thatv was the one thing i can compliment the highest. And truly. Anything beyond that would be fabrication.

    Cons

    The way it did/ didn't sync with the remaining employees calendars. It was a nightmare, disrupted the entire office and created client upset because several people were double booked.

    Austin
    Overall rating
    • Industry: Entertainment
    • Company size: 11–50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Calendly

    Reviewed on 08/09/2023

    Calendly has switched a lot of our scheduling process to self service or automatic which has saved...

    Calendly has switched a lot of our scheduling process to self service or automatic which has saved us a lot of time.

    Pros

    Calendly works the way I want it to and makes me have an easy well planned work day. It's not hard to use at all. I like the mobile app best.Scheduling is really easy, send a link through email to clients and they pick an available slot. They can schedule an online meeting too. Calendly works with Zoom and other miscellaneous products. I sync with Google.Calendly has a survey tool that works really well.

    Cons

    A good recurring booking option is something I want to see in the future. I'd also want to have better customer service.

    Verified Reviewer
    Overall rating
    • Industry: Computer & Network Security
    • Company size: Self Employed
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    A Convenient Mobile-friendly Alternative to Basic Scheduling.

    Reviewed on 13/09/2023

    I have generally had an easy time using Calendly. It has helped my business and staff.

    I have generally had an easy time using Calendly. It has helped my business and staff.

    Pros

    The multi-calendar managment has improved the logistics of my business, as well as helped my staff manage their time with clients better.

    Cons

    At times it is tricky to input schedule times from the drop-down menu, but you can also do it manually. I would also need to convert the app to a 24-hour clock format.

    Showing 5 reviews of 2,919 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: $10.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Calendly integrates with the following applications:

    Firefox, Gmail, GoTo Meeting, GoToMeeting, Gong.io, Google Calendar, Google Chrome, Google Meet, Greenhouse, HubSpot CRM, Intercom, Mailchimp, Marketo Engage, Marketo Sales Connect, Microsoft 365, Microsoft Outlook, Microsoft Teams, Okta, OneLogin, PayPal, Ping Identity, Salesforce Sales Cloud, Slack, Squarespace, Stripe, Typeform, Webex, Wix, WordPress, Zapier, iCloud

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

    Related categories

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