About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 50,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Pricing starting from:

$8.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.

  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, Germany, Spain, France, United Kingdom, United States

    Supported Languages

    English, French, German, Spanish

    Pricing starting from:

    $8.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video Calendly Software - Calendly allows users to set their availability Calendly Software - Users can pick from Calendly's three included event types, or create their own Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 38

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling Software
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Calendar Management
    • Calendar Sync
    • Calendar/Reminder System
    • Client Portal
    • Collaboration Tools
    • Confirmation/Reminders
    • Customizable Branding
    • Customizable Templates
    • Electronic Payments
    • Email Management Software
    • Email Reminders
    • Event Calendar
    • Event Management Software
    • Event Scheduling
    • Group Scheduling
    • Mobile Access
    • Mobile Alerts
    • Online Booking
    • Online Payments
    • Real Time Notifications
    • Real-time Scheduling
    • Reminders
    • Reporting & Statistics
    • Resource Scheduling
    • Scheduling Software
    • Team Calendars
    • Third Party Integrations
    • Website Integration

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    Reviews

    Overall rating

    4.7 /5
    (1,759)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.5/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 1,759
    Brent K.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Simple and full featured

    Reviewed on 03/12/2021

    Pros

    Easy to setup overall time availability, then synchronization with Office 365 & personal outlook calendar makes getting to an appointment easy & quick.

    Extra powerful is the ability to have team appointments - great for booking an appointment with an external party with multiple team members.

    Cons

    I wish this field were optional as there isn't much to not like.

    Alternatives Considered

    Microsoft Bookings

    Reasons for Switching to Calendly

    Ability to easily have bookings that required more than one team member Ease of setup
    Carla anne C.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: Self Employed
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Does exactly what I need

    Reviewed on 11/01/2022

    It's the best I've found so far!

    It's the best I've found so far!

    Pros

    I love the integrations, the reminders, and the ease of booking regardless of time zone. I also really love the one-off meetings where I can give people time options to choose from.

    Cons

    I don't like that my clients cannot log in and see a list of all their appointments booked. That is clumsy and time-consuming for me.

    Johnna J.
    Overall rating
    • Industry: Legal Services
    • Company size: 11-50 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    Calendly Review

    Reviewed on 28/12/2021

    I am satisfied with Calendry and would recommend to small businesses looking for a cost-effective...

    I am satisfied with Calendry and would recommend to small businesses looking for a cost-effective booking tool

    Pros

    Calendly is easy to set up and very intuitive. It's easy for both the administrator to deploy and the consumer to use.

    Cons

    I wish there was more customization for forms, for example, if they offered a white labeling / branding feature. The integrations with third party platforms is limited in my opinion and not seamless to manage.

    Mellen D.
    Overall rating
    • Industry: Education Management
    • Company size: 10,000+ Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Calendly: Work it on time

    Reviewed on 02/11/2021

    Calendly is one of the most powerful scheduling software out there. It helps me to be mindful of my...

    Calendly is one of the most powerful scheduling software out there. It helps me to be mindful of my tasks, meetings, and appointments. It also notifies me about attendees' schedules. Such great help!

    Pros

    What I really like about Calendly is its ability to notify all participants, whenever attendees reschedule it or can't come.

    Cons

    I don't have anything against this app. Calendly is the best.

    Verified Reviewer
    Overall rating
    • Industry: Computer Software
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 4.0 /10

    It’s expensive, but has a great value

    Reviewed on 15/12/2021

    Calendly helped us to schedule meetings with clients and partners.

    Calendly helped us to schedule meetings with clients and partners.

    Pros

    I like the UI and the UX of calendly, and the fact that they positioned themselves as a second name to the category.

    Cons

    The price. I believe it is way over priced for its value.

    Showing 5 reviews of 1,759 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: $8.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    iPhone (Mobile)

    Calendly integrates with the following applications:

    Gmail, GoToMeeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

    Related categories

    See all software categories found for Calendly.