
About Calendly
Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.
Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.
Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.
Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.
Pricing starting from:
$8.00/month
- Free Trial
- Free Version
- Subscription
Key benefits of Calendly
Devices
Business size
Markets
Supported Languages
Pricing starting from:
$8.00/month
- Free Trial
- Free Version
- Subscription
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Features
Total features of Calendly: 46
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Appointment Management
- Appointment Scheduling Software
- Automated Scheduling
- Availability Indicator
- Availability Management
- CRM Software
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Client Portal
- Collaboration Tools
- Confirmation/Reminders
- Customizable Branding
- Customizable Templates
- Electronic Payments
- Email Alerts
- Email Invitations & Reminders
- Email Management Software
- Event Calendar
- Event Management Software
- Event Scheduling
- Group Scheduling
- Knowledge Base Management
- Meeting Management
- Microsoft Outlook Integration
- Mobile Access
- Mobile Alerts
- Multiple User Accounts
- Online Booking
- Online Payments
- Real Time Notifications
- Real-time Scheduling
- Reminders
- Reporting & Statistics
- Resource Scheduling
- Scheduling Software
- Team Calendars
- Third Party Integrations
- Web Forms
- Website Integration
- iCalendar Support
Alternatives
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Reviews
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- Industry: Computer Software
- Company size: 11-50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
The perfect tool for solving the scheduling back and forth
Reviewed on 21/02/2020
I love it. I use it every day. I tell everyone I know to use it. It solves the biggest...
I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.
There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.
Pros
Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle.
I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us.
Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.
Cons
Nothing. It's basically perfect.
I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.
- Industry: Computer Software
- Company size: 11-50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
If you’re not already using Calendly, start.
Reviewed on 12/02/2021
Overall adding Calendly has been a massive help in the efficiently and seamlesssness of our team to...
Overall adding Calendly has been a massive help in the efficiently and seamlesssness of our team to get meetings or calls scheduled super easily. It really is such a no-brainer type platform, I can only imagine how much time people who aren’t using it waste in everyday.
Pros
Calendly solves so many challenges, for me, my team, and even for our prospects and clients too. The back and forth of looking at calendars, sending days/times of availability, having time zones misinterpreted, the times sent have since been filled, etc etc etc are no more. This is a HUGE time and headache saver!! Not to mention, they’ve added so many incredible integrations that anytime our clients have semi customized needs around scheduling, Calendly is always the first place we check for a solution - and 9 times out of 10 it’s a perfect fit, for a fraction of the cost of custom developing something.
Cons
It’s so hard to put a finger on anything I would improve. Ive been using Calendly for years and didn’t realize how robust some of the integrations were and have become, so maybe some additional education around those would be super beneficial to users like me who didn’t even know how much more they were missing out on.

- Industry: Education Management
- Company size: 2-10 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 0.0 /10
Bad technical support team - made us lose money AND now asked fro upgrade
Reviewed on 12/07/2019
I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks...
I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).
I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.
Pros
Looks great on mobile. Easy to use. Allows capture of utm_source
Cons
At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.
- Industry: Computer Software
- Company size: 11-50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 10.0 /10
Impresses clients and saves time multiple times a day
Reviewed on 08/01/2021
As previously mentioned, Calendly has allowed our organization to reduce email back and forths with...
As previously mentioned, Calendly has allowed our organization to reduce email back and forths with clients. Furthermore, it allow you to give a client access to someone else's calendar through a link. The joint meeting scheduling is phenomenal and provides even more breadth to the tool.
Pros
The ability to customize meeting names, meeting times, and send unique links to clients is so helpful. Additionally, I truly appreciate the ability to integrate with Zoom and create buffer times between meetings. Without Calendly, scheduling meetings with clients would be extremely cumbersome and I'm confident we would lose at least 25% of our current bookings.
Cons
I would like the ability to have a signup as part of the software. At this point, I don't believe that someone can register for a standing weekly meeting.
- Industry: Facilities Services
- Company size: 2-10 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
Calendly makes scheduling easy
Reviewed on 09/02/2021
Overall experience with Calendly is perfect for my business as it is still in a seed phase and I am...
Overall experience with Calendly is perfect for my business as it is still in a seed phase and I am still able to make more from calendly. I have a properly scheduled timeline for the customers.
Pros
Calendly has a perfect integration option to your business emails and the website. With a basic knowledge of the internet, it can be integrated into the site or the contact form. Calendly has a few one-click integrations with many service providers like MailChimp, Hubspot, Zoom, etc
Cons
One of the key features which is still missing and I believe people at Calendly will come up with soon is to track people who are opting for the schedule, number of clicks and feedback system after the call.
Calendly FAQs
Below are some frequently asked questions for Calendly.Q. What type of pricing plans does Calendly offer?
Calendly offers the following pricing plans:
- Starting from: $8.00/month
- Pricing model: Free, Subscription
- Free Trial: Available
14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).
Q. What are the main features of Calendly?
We do not have any information about Calendly features
Q. Who are the typical users of Calendly?
Calendly has the following typical customers:
Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+
Q. What languages does Calendly support?
Calendly supports the following languages:
English, French, German, Spanish
Q. Does Calendly support mobile devices?
Calendly supports the following devices:
iPhone (Mobile)
Q. What other apps does Calendly integrate with?
Calendly integrates with the following applications:
Gmail, GoToMeeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier
Q. What level of support does Calendly offer?
Calendly offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat
Related categories
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