About Calendly
Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.
Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.
Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.
Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.
Pricing starting from:
$8.00/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to Calendly
Key benefits of Calendly
Devices
Business size
Markets
Supported Languages
Pricing starting from:
$8.00/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to Calendly
Images
Features
Total features of Calendly: 46
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Appointment Management
- Appointment Scheduling Software
- Automated Scheduling
- Availability Indicator
- Availability Management
- CRM Software
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Client Portal
- Collaboration Tools
- Confirmation/Reminders
- Customizable Branding
- Customizable Templates
- Electronic Payments
- Email Alerts
- Email Invitations & Reminders
- Email Management Software
- Event Calendar
- Event Management Software
- Event Scheduling
- Group Scheduling
- Knowledge Base Management
- Meeting Management
- Microsoft Outlook Integration
- Mobile Access
- Mobile Alerts
- Multiple User Accounts
- Online Booking
- Online Payments
- Real Time Notifications
- Real-time Scheduling
- Reminders
- Reporting & Statistics
- Resource Scheduling
- Scheduling Software
- Team Calendars
- Third Party Integrations
- Web Forms
- Website Integration
- iCalendar Support
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Reviews
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- Industry: Accounting Software
- Company size: 2-10 Employees
- Used Daily for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 4.0 /10
Great Product - Frustrating/Nonexistent Customer Support
Reviewed on 01/07/2021
Pros
Easy for a person to set up. Straightforward implementation. Decent integrations with large calendar/meeting software providers i.e. Zoom, Google Calendar.
Cons
Customer service is nonexistent. Like there is no one at the other end responding to support tickets at all. Another observation is the system is built around individual booking pages, which can be quite messy if you've got multiple campaigns that land on booking pages built for different purposes. It'd be nice to see a workflow system instead, letting the user route bookings depending on conditions, like a phone system.
- Industry: Internet
- Company size: 2-10 Employees
- Used Weekly for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
Most user friendly scheduling system
Reviewed on 29/04/2021
Using Calendly and has saved me countless hours of administrative back and forth with prospects and...
Using Calendly and has saved me countless hours of administrative back and forth with prospects and clients alike. I have about 12 different event types in my Calendly dashboard that we use for all things from interviewing candidates to scheduling review meetings with clients for projects. Highly recommend.
Pros
It is so clean and attractive and user friendly, and I get compliments on the tool all the time from people I sent my scheduling link to. I love that it integrates seamlessly with Zoom and other meeting software so an online meeting link is auto-populated in the calendar invitations. I also love that you can customize availability for different event types, and easy toggle on and off event types you're needing or not needing.
Cons
I don't have any criticism of the product, mostly because I value simplicity and user experience and Calendly seems to focus on both.
- Industry: Education Management
- Company size: 2-10 Employees
- Used Daily for 6-12 months
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Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 0.0 /10
Bad technical support team - made us lose money AND now asked fro upgrade
Reviewed on 12/07/2019
I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks...
I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).
I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.
Pros
Looks great on mobile. Easy to use. Allows capture of utm_source
Cons
At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.
- Industry: Nonprofit Organization Management
- Company size: 11-50 Employees
- Used Weekly for 1-5 months
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Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 8.0 /10
my event confirmations have doubled, but double-bookings have dropped to zero
Reviewed on 17/07/2021
Overseeing a portfolio of multiple projects and teams, most with different project management...
Overseeing a portfolio of multiple projects and teams, most with different project management software usually leads to a lot of conflict with scheduling meetings. I often end up being double or triple booked and couldn't ever get my different project calendars to properly sync up. Calendly has completely solved that problem for me, allowing my teams and I to effortlessly set up meetings and events with zero clashes or conflicts since I signed on. Oh!! and I no longer have to do the back and forth emails to schedule events.
Pros
Scheduling events or meetings with project partners has never been this easy. The most useful feature about calendly is the straight-up availability status that cuts out 90% of the back and forth we usually go through when trying to schedule an event. Within a few short seconds, I can set up and confirm events and be sure of attendance from other participants. It is really awesome.
Cons
It doesn't offer quite a wide variety of options for customization to suit my exact preferences. But in terms of functionality, I have absolutely zero to complain about. It has been excellent.
- Industry: Computer Software
- Company size: 11-50 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
The perfect tool for solving the scheduling back and forth
Reviewed on 21/02/2020
I love it. I use it every day. I tell everyone I know to use it. It solves the biggest...
I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.
There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.
Pros
Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle.
I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us.
Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.
Cons
Nothing. It's basically perfect.
I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.
Calendly FAQs
Below are some frequently asked questions for Calendly.Q. What type of pricing plans does Calendly offer?
Calendly offers the following pricing plans:
- Starting from: $8.00/month
- Pricing model: Free Version, Subscription
- Free Trial: Available
Q. Who are the typical users of Calendly?
Calendly has the following typical customers:
Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+
Q. What languages does Calendly support?
Calendly supports the following languages:
English, French, German, Spanish
Q. Does Calendly support mobile devices?
Calendly supports the following devices:
iPhone (Mobile)
Q. What other apps does Calendly integrate with?
Calendly integrates with the following applications:
Gmail, GoToMeeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier
Q. What level of support does Calendly offer?
Calendly offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat
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