Streamtime

Project & task management for creative teams and businesses

About Streamtime

Streamtime is a project management tool typically used within small to medium-sized creative companies that need an effective way to manage projects, teams and tasks. Graphic designers or advertising agencies can plan jobs, track progress, and spot opportunities. The platform’s features include studio management tools for proposals, team scheduling, time entry and invoicing.

Streamtime has reinvented the timesheet by utilizing intuitive to-do lists that are auto-populated from job plans. Studio managers can drag tasks from ‘to do to ‘done’ and even add personal tasks to their schedule. All hours spent on completing tasks are captured in the job reports. The platform enables users to easily move tasks between team members, shift deadlines, and rearrange tasks on the fly.

Project plans are converted into official job quotes with a single click, and can be generated into a PDF file for printing or sending. Streamtime’s integration with Xero enables auto-calculated costing using the team’s logged time data, turning job plans into invoices. The solution’s smart dashboard displays progress reports, job over-run information, and accomplishments in any desired level of detail. The ‘deep data dive’ feature filters jobs by category for tailored reports, that can be exported as any preferred file format.

Pricing starting from:

$15.00/month

  • Free Trial
  • Free Version
  • Subscription

Key benefits of Streamtime

  • Streamtime uses intuitive to-do lists for time tracking, which are auto-populated directly from job plans.

  • Users are provided with a clear view of the team's schedule that can be rearranged on the fly using drag and drop.

  • Streamtime enables users to generate job quotes with a single click, and can be customized based on the client.

  • The solution provides customizable dashboards that tell users what they need to know in the level of detail they prefer as well as deep analytics.

  • Integrating with Xero for business performance tracking and invoice generation with auto-calculated job costing.

  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, United Kingdom, United States

    Supported Languages

    English

    Pricing starting from:

    $15.00/month

    • Free Trial
    • Free Version
    • Subscription

    Images

    Dashboard view
    Analytics that you are in control of.
    Smart TO DO lists replace timesheets.. It's just more human..
    Know who in your team is available to do the work.
    Xero, MYOB and Quickbooks integrations
    Good looking quotes.
    Burn-up charts so you know where jobs are at.
    Create and edit jobs easily.
    View 9 more
    Streamtime video
    Streamtime video Streamtime screenshot: Dashboard view Streamtime screenshot: Analytics that you are in control of. Streamtime screenshot: Smart TO DO lists replace timesheets.. It's just more human.. Streamtime screenshot: Know who in your team is available to do the work. Streamtime screenshot: Xero, MYOB and Quickbooks integrations Streamtime screenshot: Good looking quotes. Streamtime screenshot: Burn-up charts so you know where jobs are at. Streamtime screenshot: Create and edit jobs easily.

    Features

    Total features of Streamtime: 102

    • API
    • Access Controls/Permissions
    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Agile Methodologies
    • Automated Scheduling
    • Automatic Time Capture
    • Billable & Non-Billable Hours
    • Billing & Invoicing
    • Billing Portal
    • Budget Control
    • Budget Management
    • Budgeting/Forecasting
    • Capacity Management
    • Client Portal
    • Collaboration Tools
    • Contact Database
    • Cost Analysis
    • Cost Estimating
    • Customer Database
    • Customizable Invoices
    • Customizable Reports
    • Customizable Templates
    • Dashboard Creation
    • Drag & Drop
    • Email Management Software
    • Employee Database
    • Employee Scheduling Software
    • Expense Tracking
    • Forecasting
    • Gantt/Timeline View
    • Hourly Billing
    • Idea Management Software
    • Invoice Creation
    • Invoice History
    • Invoice Management
    • Invoice Processing
    • Job Costing Software
    • Job Management
    • Job Scheduling
    • Job Tracking
    • Jobs Board
    • Kanban Board
    • Milestone Tracking
    • Mobile Access
    • Mobile App
    • Mobile Time Tracking
    • Mobile Workforce Control
    • Multi-Currency
    • Multi-Location
    • Multiple Billing Rates
    • Multiple Projects
    • Offline Time Tracking
    • Online Invoicing
    • Online Time Tracking Software
    • Partial Payments
    • Percent-Complete Tracking
    • Planning Tools
    • Prioritization
    • Progress Tracking
    • Project Accounting Software
    • Project Billing
    • Project Estimating
    • Project Management Software
    • Project Planning Software
    • Project Planning/Scheduling
    • Project Time Tracking
    • Project Tracking Software
    • Project Workflow
    • Projections
    • Purchase Order Management
    • Quotes/Estimates
    • Real Time Data
    • Real Time Reporting
    • Real-time Scheduling
    • Reporting & Statistics
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Resource Allocation & Planning
    • Resource Management Software
    • Resource Scheduling
    • Search/Filter
    • Status Tracking
    • Summary Reports
    • Supplier Management
    • Tagging
    • Task Management Software
    • Task Planning
    • Task Progress Tracking
    • Task Scheduling
    • Tax Calculation
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking Software
    • Time Tracking by Client
    • Time Tracking by Project
    • Timer
    • Timesheet Management
    • To-Do List
    • Two-Factor Authentication
    • Utilization Reporting

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    Reviews

    Overall rating

    4.7 /5
    (214)
    Value for Money
    4.7/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.8/5

    Already have Streamtime?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 214
    Billie S.
    Overall rating
    • Industry: Graphic Design Software
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Everything I need to manage, track and report on workflow.

    Reviewed on 02/10/2018

    I really like them as a company. The ethos, the values and the friendly nature of the team....

    I really like them as a company. The ethos, the values and the friendly nature of the team. Professionals that enjoy getting the job done.

    Pros

    Comes from designers. It's simple and easy to use. Can get to it anywhere with an internet connection. The user experience is just right for the industry and the tasks I have to carry out. The team regularly ask for feedback and they listen to it. They then action and adapt the software progressively and are alway improving it. There is always training available and support which is prompt and efficient.

    Cons

    Originally I didn't like how large the header font was on the jobs and quotes etc. However it actually made me think more simplistically about naming conventions of jobs anyway. Plus they have listened to feedback and changed that now so you have options. Being with the system from the start and having been a long term user of the old Filemaker based system I know the company are simply trying to get it right so they do listen and tweak all the time.

    Stephen T.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    It works very well for an agency

    Reviewed on 09/10/2020

    They have been great to deal with, I have confidence that even if a feature is not there or...

    They have been great to deal with, I have confidence that even if a feature is not there or something needs improving they will be working towards it.

    Pros

    It is made for agencies, covering the core functions requires. The To Dos are genius for setting up your taks for the day and clocking time. The cross linking is very good, they understand the workflow of an agency. We are confident that this software will enable us to grow.

    We have looked for a long time to find the right project management tool, there are many that are well rated, and they may do one thing well. But none cover all the core functions required for a design or marketing agency, and deliver them in such a simple, friendly way.

    Cons

    It has no client portal, but as it has an API we are looking to build our own to complete the system.
    There is also a lack of reporting, but again we have used to API to create our own dashboard - to track team time, holidays and efficiencies.

    Rachael E.
    Overall rating
    • Industry: Animation
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Great way to manage tasks, time, costs and invoices.

    Reviewed on 22/02/2021

    We started 10 years ago using Classic, and now we're using Streamtime online, we're thrilled with...

    We started 10 years ago using Classic, and now we're using Streamtime online, we're thrilled with how well it works, and how much easier it is to access. Streamtime became a huge part of our company setup, so we depended on it working well. Now it works seamlessly - we haven't come across any software better than it.

    Pros

    Assigning tasks, monitoring costs, reporting and invoicing. It makes saving your time on daily tasks easy, clear and a good way to reflect if you've been productive.

    Cons

    The scheduling area - it is currently being developed so hopefully once finished it will mean we don't have to use another platform to schedule out projects.

    Jonny S.
    Overall rating
    • Industry: Design
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    High level tasks that trickle down to employee todos is *brilliant*, better perf though please...

    Reviewed on 22/03/2019

    Cons continued:
    ... Streamtime. I feel like there must be a middle ground. Perhaps an extension...

    Cons continued:
    ... Streamtime. I feel like there must be a middle ground. Perhaps an extension that logs to the To Do? Hell... we'd probably pay for an extension that did that just to get better records from those 2 employees. I can understand sticking to your game plan, but in reality you have a product that goes further than the "lets kill timers" ethos - could be worth backing down on that a bit for the sake of your users.

    Describe your overall experience with Streamtime
    - Tracking budget vs time used. Knowing how far under/over at a glace is great (esp via the Priorities board)
    - Using Priorities to track the overall state of each project (To quote, Quote sent, Ready to start, Design, Dev, Ready to invoice, Invoiced etc).
    - Letting employees know what they should work on this week.

    Pros

    Organising employees time with per day to-do lists with hour estimates is *brilliant*. We used to rely on Teamweek - which was excellent for high level project tracking. But now when fleshing out project timelines, it automatically sets up peoples weeks for them. Thats what makes Streamtime killer af. The rest of the features just make *that* feature more and more useful and harder to give up.

    The integration between all aspects of running our business is *excellent*.

    Moving away from detailed time keeping via a timer has been great in many ways and for most of the team means they can focus on the work and drag down work as it's done. However, as we're finding the integration with so many more aspects is so good - and some employees can now track time much easier so do a better job - ironically we're starting to care more about time records than ever before because we can actually make business decisions based on them. (More on that below).

    Priorities was the last missing piece that really made it possible to move off almost all other platforms in favour of this as a central tool.

    We still use Trello to manage the smaller tasks within a project, we know there are sub tasks but our projects often result in 100s of smaller tasks being made/archived/reassigned so for now we're unable to move to subtasks to do this.

    Cons

    The performance of the Schedule>To Do view is really problematic but performance on all pages needs work. In particular:

    - Scrolling sideways often leads to jumps in whole months when I only wanted to see the next/previous week.
    - When I do scroll to the next week/month it often reloads existing tiles and then takes quite a while (rarely less than 5s - we have 100mb/s down and 40mb/s up so our connection isn't the issue.

    As someone who spends hours looking at these screen this can be quite irritating.

    That said it provides a huge amount of benefit so I put up with that slowness - however I know other people in the team don't use it because it's so slow and they don't use the rest of the product enough to realise the slowness is worth it (quoting, schedule>jobs view, reporting, review time logs etc).

    Lists not being reorderable in priorities is quite a pain. I've resorted to adding 2 temporary lists at the start so that if I ever need to add a new column its a heap less work.

    I know it's central to your product ethos not to have a timer, and that works really well for most of our staff, but we have 2 people who *want* to use a timer because they personally like to. Not having any timer at all is a bit of a pain and made it **really** ****REALLY**** hard to get them to use the product. We literally ended up looking at alternatives because of this point before I had to make a captains call and so now they use Harvest to track time and then transfer that time into...

    Response from Streamtime

    This is an awesome review Jonny and the good news we are addressing speed and these things, I'll reach out to you personally and see if you can help with our testing.

    Taylor W.
    Overall rating
    • Industry: Design
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Best time tracking platform I have ever used

    Reviewed on 03/02/2021

    Streamtime’s time tracking works the same way my brain works. This is how I have always wanted to...

    Streamtime’s time tracking works the same way my brain works. This is how I have always wanted to log my time. I hope I never have to use anything else.

    Pros

    Streamtime is hands down the best time tracking experience I have ever had.

    Cons

    Task management features are a little light.

    Showing 5 reviews of 214 Read all reviews

    Streamtime FAQs

    Below are some frequently asked questions for Streamtime.

    Streamtime offers the following pricing plans:

    • Starting from: $15.00/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    Free Plan available. Standard plan $15 USD per user, per month. Pay annually to save money, or take it month-by-month.

    We do not have any information about Streamtime features

    Streamtime has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500

    Streamtime supports the following languages:

    English

    Streamtime supports the following devices:

    iPhone (Mobile)

    Streamtime integrates with the following applications:

    MYOB Essentials, Quickbooks Online, Xero, Zapier

    Streamtime offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, 24/7 (Live rep), Chat

    Related categories

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