About Rentman

Rentman is a cloud-based resource management and planning software for the AV & Event industry. It offers companies in the AV, event and production industry a single platform to manage equipment, planning and/or invoicing.

Rentman offers flexible pricing,you can either use it as an all-in-one solution or only pay for the products and add-ons that you need!

With Equipment Scheduling you can manage rentals more effectively. It enables users to keep track of their equipment availability and manage sub-rentals. Visually track equipment stock levels and their location at any point in time. The additional Equipment Tracking add-on supports QR and barcode scanning, so you can track your equipment on a serial number level.

Rentman’s Crew Scheduling makes smart planning possible with a drag-and-drop scheduling calendar. It simplifies event organization by presenting users with a clear overview of crew member’s agendas. Using the mobile app, (freelance) workers can easily check work schedules and register their hours.

Quotes and invoices can be easily generated in the software, using your own document structure and layout. With automatic backups and bank-level security standards, Rentman ensures that all documents and data are stored securely.

The software is offered on a monthly subscription basis that includes support via phone, email, FAQs, and an online support center.

Pricing starting from:

$39.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Rentman

  • Visually track equipment stock levels and location

  • Drag-and-drop scheduling for crew and transport.

  • Easily generate quotes and invoices using your own layout.

  • Faster handling with built-in support for QR- and barcode scanning.

  • Email and push notifications to directly communicate with crew members and customers.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Andorra, United Arab Emirates, Antigua & Barbuda, Albania, Armenia , Curaçao, Argentina, Austria, Australia, Aruba, Åland Islands, Azerbaijan, Bosnia & Herzegovina, Barbados, Belgium, Bulgaria, Bahrain, Bermuda, Brazil, Bahamas, Bhutan, Belarus, Belize, Canada, Switzerland, Chile, Colombia, Costa Rica, Cuba, Cyprus, Czechia, Germany, Denmark, Dominica, Estonia, Spain, Finland, Faroe Islands, France, United Kingdom, Grenada, Georgia, Guernsey, Gibraltar, Greenland, Greece, Guatemala, Hong Kong SAR China, Honduras, Croatia, Hungary, Ireland, Israel, Isle of Man, Iceland, Italy, Jersey, Jamaica, St. Kitts & Nevis, Cayman Islands, Kazakhstan, Lebanon, St. Lucia, Liechtenstein, Lithuania, Luxembourg, Latvia, Morocco, Monaco, Moldova, Montenegro, St. Martin, North Macedonia, Martinique, Montserrat, Malta, Maldives, Mexico, Malaysia, Nigeria, Nicaragua, Netherlands, Norway, New Zealand, Panama, Poland, St. Pierre & Miquelon, Puerto Rico, Portugal, Qatar, Réunion, Romania, Serbia, Russia, Saudi Arabia, Sweden, Singapore, Slovenia, Svalbard & Jan Mayen, Slovakia, San Marino, Suriname, Turkey, Trinidad & Tobago, Taiwan, Ukraine, United States, Uruguay, Vatican City, St. Vincent & Grenadines, British Virgin Islands, U.S. Virgin Islands, South Africa

    Supported Languages

    Dutch, English, French, German, Italian , Russian, Spanish

    Pricing starting from:

    $39.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Rentman Software - Equipment module on iPad
    Rentman Software - Create a new project
    Rentman Software - Visual overview of gear
    Rentman Software - Dashboard
    Rentman Software - Crew planner
    Rentman Software - Scan QR- & barcodes
    View 7 more
    Rentman video
    Rentman Software - Equipment module on iPad
    Rentman Software - Create a new project
    Rentman Software - Visual overview of gear
    Rentman Software - Dashboard
    Rentman Software - Crew planner
    Rentman Software - Scan QR- & barcodes

    Features

    Total features of Rentman: 89

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Asset Lifecycle Management
    • Asset Tracking Software
    • Attendance Tracking Software
    • Audit Trail
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Barcode / Ticket Scanning
    • Barcode Recognition
    • Barcoding/RFID
    • Billing & Invoicing
    • Budgeting/Forecasting
    • Calendar Management
    • Calendar Sync
    • Capacity Management
    • Check-in/Check-out
    • Client Management
    • Clock In / Out
    • Collaboration Tools
    • Contract/License Management
    • Cost Tracking
    • Customer Database
    • Customer History
    • Customer Management
    • Customizable Fields
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Depreciation Management
    • Digital Signature Software
    • Document Management Software
    • Document Storage
    • Email Templates
    • Employee Database
    • Employee Scheduling Software
    • Employee Time Tracking
    • Equipment Maintenance Software
    • Equipment Rental Software
    • Equipment Tracking
    • Event Scheduling
    • Forecasting
    • Group Scheduling
    • Inspection Management
    • Integrations Management
    • Inventory Management Software
    • Inventory Tracking
    • Invoice Management
    • Labor Forecasting
    • Location Tracking
    • Maintenance Management Software
    • Maintenance Scheduling
    • Mobile Access
    • Mobile Alerts
    • Multi-Language
    • Multi-Location
    • Online Time Clock
    • Order Management Software
    • Project Management Software
    • Project Time Tracking
    • Quotes/Estimates
    • Rate Management
    • Real Time Notifications
    • Real-time Scheduling
    • Real-time Updates
    • Recurring Rentals
    • Reminders
    • Remote Access/Control
    • Rental Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Reservations Management
    • Resource Scheduling
    • Scheduling Software
    • Search/Filter
    • Short / Long Term Rental
    • Skills Tracking
    • Status Tracking
    • Tagging
    • Task Management Software
    • Task Scheduling
    • Third Party Integrations
    • Time & Attendance
    • Utilization Reporting

    Alternatives

    SAP Concur

    4.2
    #1 Alternative to Rentman
    SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

    Flex

    4.0
    #2 Alternative to Rentman
    Flex Rental Solutions is the Pro AV and Live Events industry’s most trusted cloud-based rental and inventory management...

    EZRentOut

    4.6
    #3 Alternative to Rentman
    EZRentOut is a cloud based equipment rental software for rental businesses. Features includes integration with Xero and...

    Current RMS

    4.6
    #4 Alternative to Rentman
    Current RMS is a cloud-based rental management system designed for managing the full rental cycle in the AV, broadcast,...

    Reviews

    Overall rating

    4.6 /5
    (103)
    Value for Money
    4.5/5
    Features
    4.3/5
    Ease of Use
    4.3/5
    Customer Support Software
    4.7/5

    Already have Rentman?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 103
    Jonathan
    Overall rating
    • Industry: Events Services
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Easy to setup with great support.

    Reviewed on 04/12/2019

    Pros

    The integration of invoicing and inventory management is the best of the software we have used, and the customization of document templates allows us to provide our clients with professional documents with exactly the right amount of information.

    Cons

    There are some features that need work on kit and case building but with that said the rentman team are continually listening to the end user and implementing requests.

    Marcus
    Overall rating
    • Industry: Media Production
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Incomparable customer support!

    Reviewed on 07/05/2021

    Very good so far! Quite a long road preparing it for use in our business with crating all the...

    Very good so far! Quite a long road preparing it for use in our business with crating all the databases from scratch. But during this process the learning curve has eased out and with the great customer support, all obstacles that have come up along the way have been overcome.

    Pros

    For us this puts together perhaps 3-5 other softwares that we have been using separately without any synk in between them making every job to be entered manually in each software for each change or update.
    Rentman totally takes this away and saves a huge amount of time!

    After starting using the software, the tremendous customer support is also worth mentioning as one of the pros of the whole Rentman "experience"!

    Cons

    Quite steep learning curve if coming from a much smaller similar solution. Some parts have extremely detailed individual settings for user customization, making it quite confusing and overwhelming at times, and some features on the other hand have way to little options for customization.

    Alternatives Considered

    farmerswife

    Reasons for Choosing Rentman

    Needed to keep track of equipment, jobs, crew and transports in a more controlled way rather than having it spread out in several softwares and manual processes.

    Switched From

    Google Docs

    Reasons for Switching to Rentman

    Best suited for our kind of business! And the pricing was closest to budget. Got recomended from partner company.
    John
    Overall rating
    • Industry: Entertainment
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Comback comments

    Reviewed on 10/10/2022

    Pros

    Is easy to use and learn. nice layout. Gives Freelancers opertunity to look at the equipment and info they need.

    Cons

    its needs some small featers to be a complete software for the entertainment business.

    Kara
    Overall rating
    • Industry: Hospitality
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 0.0 /10

    Lacking in so many ways

    Reviewed on 23/10/2022

    From an event perspective, this software is lacking in so many ways. if you just need to track...

    From an event perspective, this software is lacking in so many ways. if you just need to track your software, this could be a great option. It is outdated but this help with the simplisity of the product. When investing in a software, I want something that will act as close to a one stop shop as I can get meaning in assists with contracting, accounts payment, accounts receivable, inventory management, reporting, deploy and track labor, etc. This software really is just an inventory software and not suited for the hospitality industry.

    Pros

    Simplistic Great at tracking inventory only

    Cons

    Does not.... Track payments, billing due or past due billingOutside of inventory, it doesnt do much to help move an event forwardReport on anything other than inventory

    Gil
    Overall rating
    • Industry: Entertainment
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Best Rental Software I have tried

    Reviewed on 26/09/2022

    We used to use Google Calendar to schedule our equipment and send invites to our employees. Used...

    We used to use Google Calendar to schedule our equipment and send invites to our employees. Used Quickbooks online to invoice and send estimates. This all can be done with Rentman.

    Pros

    Love that Rentman has Crew and equipment Scheduling built in the same app. Like that they have tech support that is built right into the application. When I first started using Rentman, I needed a lot of help. They were there for me. They are also updating Rentman constantly with new features and they are listening to their customers.

    Cons

    I wish the crew scheduling feature had the ability to send my employees an alert when a project gets canceled. I have asked on their suggestion page where you can leave suggestions and "want list".

    Alternatives Considered

    Current RMS

    Reasons for Switching to Rentman

    Rentman has the ability to send crew invites within the application. Preferred the interface of Rentman.
    Showing 5 reviews of 103 Read all reviews

    Rentman FAQs

    Below are some frequently asked questions for Rentman.

    Rentman offers the following pricing plans:

    Rentman is a platform that can be customized with different products and add-ons. The Rentman Platform costs $39 per month and there are additional fees based on the number of products, add-ons, and power users that you choose. Equipment Scheduling: Standard: $19 Power user/ month Pro: $25 Power user/ month Crew Scheduling Essential: $9 Power user/ month Standard: $19 Power user/ month Pro: $25 Power user/ month Equipment Tracking: $9 Power user/ month Quoting & Invoicing: $9 Power user/ month

    Rentman has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000

    Rentman supports the following languages:

    Dutch, English, French, German, Italian, Russian, Spanish

    Rentman supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Rentman integrates with the following applications:

    Google Calendar, Quickbooks Online, Stripe, WooCommerce, Xero, Zapier

    Rentman offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

    Related categories

    See all software categories found for Rentman.