About todo.vu

todo.vu is Australian-owned and -developed software that combines task and project management with time tracking and billing to provide a versatile, all-in-one productivity tool for freelancers, consultants and teams.

Managing any number of client-related or in-house tasks is made simple. Users can capture tasks quickly; organise their workload visually, delegate, collaborate, and track any time spent on tasks – at any hourly rate.

todo.vu’s unique integration of tasks with time tracking and billing means teams can work uninterrupted while time cost totals are calculated automatically in the background, ensuring accuracy and transparency when billing, invoicing and reporting.

Real-time dashboards reveal who's working on what, when, and at what cost, so you can see and understand every minute spent in your business.

Share any time, cost or activity detail with clients through beautifully branded billing reports, and raise detailed invoices in minutes. Track team and project progress, and use real data to improve business productivity and profitability.

Customisable Kanban-style task dashboards offer a simple, visual way to manage priorities and meet deadlines. Real-time commenting, email integration and flexible access options allow for accurate record keeping and easy communication with team members, contractors and even clients, translating to fewer errors and easy auditing and backtracking.

All of this leads to improved efficiency, work quality, and service transparency that exceeds client expectations.

A clear interface and intuitive features make todo.vu simple to use and quick to learn. As the entire workload can be managed in one place, users won't be bogged down by multiple processes and systems.

At just $9 per month per user capped at $99 per month, every user after the eleventh user is free.

Work online as well as on-the-go with the todo.vu mobile app.

Pricing starting from:


  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to todo.vu

Key benefits of todo.vu

  • todo.vu offers fully integrated time tracking and billing leading to fewer errors, higher quality reporting and ease of use.

  • An open API allows users to configure automatic task creation, and users can link to hundreds of apps via a custom Zapier Zap.

  • Billing for your time is easy: todo.vu records time tracked at an hourly rate, calculating accurate totals and compiling them in beautiful billing reports.

  • Add your logo and branding to your billing report and attach to your client invoices with a unique URL.

  • Set different charge-out rates for clients, projects and even team members to suit the ever-changing needs of your business.

  • Track your time directly on individual tasks, and at your own charge-out rates.

  • Start todo.vu's timer with a single click. Track time as it happens, or log time manually afterwards, at your pre-set hourly billing rates.

  • Add tasks with a simple keyboard shortcut and create tasks automatically via email. Clients and contacts can use the email integration, too, adding and communicating on tasks all via their email account.

  • Organise your tasks and workflows with flexible Kanban dashboards and custom task labels. Use a powerful context filter to save custom Kanban views and find and sort tasks in seconds.

  • Add clients, projects, followers, files & more to your tasks. Collaborate on and keep track of your tasks with real-time commenting and push notification features.

  • Invite contacts and clients to your todo.vu Workspace. Employ user access controls to determine exactly what clients and team members can see and do in the platform.

  • As a cloud-based system, todo.vu affords users the flexibility to access tasks conveniently on the move from mobile devices as well as on desktop.

  • With integrated time tracking and task management, every minute of your work is easily accounted for, giving you incredible insights on your habits, workflows and processes–and the power to improve them.

  • Get personalized, unlimited support directly from the todo.vu team. Access complimentary onboarding for teams.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)


    • Cloud-based
    • On-premise


    Andorra, United Arab Emirates, Afghanistan, Antigua & Barbuda, Anguilla , Albania, Armenia, Curaçao, Angola, Argentina, American Samoa, Austria, Australia, Aruba, Åland Islands, Azerbaijan, Bosnia & Herzegovina, Barbados, Bangladesh, Belgium, Burkina Faso, Bulgaria, Bahrain, Burundi, Benin, Bermuda, Brunei, Bolivia, Brazil, Bahamas, Bhutan, Botswana, Belarus, Belize, Canada, Congo - Kinshasa, Central African Republic, Congo - Brazzaville, Switzerland, Cook Islands, Chile, Cameroon, China, Colombia, Costa Rica, Cuba, Cape Verde, Cyprus, Czechia, Germany, Djibouti, Denmark, Dominica, Dominican Republic, Algeria, Ecuador, Estonia, Egypt, Eritrea, Spain, Ethiopia, Finland, Fiji, Falkland Islands, Micronesia, Faroe Islands, France, Gabon, United Kingdom, Grenada, Georgia, French Guiana, Guernsey, Ghana, Gibraltar, Greenland, Gambia, Guinea, Guadeloupe, Equatorial Guinea, Greece, Guatemala, Guam, Guinea-Bissau, Guyana, Hong Kong SAR China, Honduras, Croatia, Haiti, Hungary, Indonesia, Israel, Isle of Man, India, Iraq, Iran, Iceland, Italy, Jersey, Jamaica, Jordan, Japan, Kenya, Kyrgyzstan, Cambodia, Kiribati, Comoros, St. Kitts & Nevis, South Korea, Kuwait, Cayman Islands, Kazakhstan, Laos, Lebanon, St. Lucia, Liechtenstein, Sri Lanka, Liberia, Lesotho, Lithuania, Luxembourg, Latvia, Libya, Morocco, Monaco, Moldova, Montenegro, St. Martin, Madagascar, Marshall Islands, North Macedonia, Mali, Myanmar (Burma), Mongolia, Macao SAR China, Northern Mariana Islands, Martinique, Mauritania, Montserrat, Malta, Mauritius, Maldives, Malawi, Mexico, Malaysia, Mozambique, Namibia, New Caledonia, Niger, Norfolk Island, Nigeria, Nicaragua, Netherlands, Norway, Nepal, Nauru, Oman, Panama, Peru, French Polynesia, Papua New Guinea, Philippines, Pakistan, Poland, St. Pierre & Miquelon, Puerto Rico, Palestinian Territories, Portugal, Palau, Paraguay, Qatar, Réunion, Romania, Serbia, Russia, Rwanda, Saudi Arabia, Solomon Islands, Seychelles, Sudan, Sweden, St. Helena, Slovenia, Svalbard & Jan Mayen, Slovakia, Sierra Leone, San Marino, Senegal, Somalia, Suriname, São Tomé & Príncipe, El Salvador, Syria, Eswatini, Turks & Caicos Islands, Chad, Togo, Thailand, Tajikistan, Timor-Leste, Turkmenistan, Tunisia, Tonga, Turkey, Trinidad & Tobago, Tuvalu, Taiwan, Tanzania, Ukraine, Uganda, United States, Uruguay, Uzbekistan, Vatican City, St. Vincent & Grenadines, Venezuela, British Virgin Islands, U.S. Virgin Islands, Vietnam, Vanuatu, Wallis & Futuna, Samoa, Yemen, Mayotte, South Africa, Zambia, Zimbabwe

    Supported Languages


    Pricing starting from:


    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to todo.vu


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    Total features of todo.vu: 89

    • @mentions
    • API
    • Access Controls/Permissions
    • Activity Tracking
    • Agile Methodologies
    • Alerts/Notifications
    • Assignment Management
    • Automatic Time Capture
    • Billable & Non-Billable Hours
    • Billable Items Tracking
    • Billing & Invoicing
    • Campaign Management Software
    • Change Management Software
    • Client Management
    • Client Portal
    • Collaboration Tools
    • Commenting/Notes
    • Communication Management
    • Contact Database
    • Contact Management Software
    • Create Subtasks
    • Customer Database
    • Customer History
    • Dashboard Software
    • Data Import/Export
    • Discussions / Forums
    • Drag & Drop
    • Due Date Tracking
    • Email Management Software
    • Email-to-Task Conversion
    • Employee Database
    • Feedback Management
    • File Management
    • File Sharing Software
    • File Transfer
    • Gamification Software
    • Idea Management Software
    • Issue Management
    • Issue Tracking Software
    • Kanban Board
    • Lead Management Software
    • Marketing Automation Software
    • Milestone Tracking
    • Mobile Access
    • Mobile Time Tracking
    • Monitoring
    • Multi-Campaign
    • Multiple Billing Rates
    • Multiple Projects
    • Negative Feedback Management
    • Notes Management
    • Online Punch Card
    • Online Time Clock
    • Online Time Tracking Software
    • Parent Task
    • Payroll Management
    • Percent-Complete Tracking
    • Portfolio Management
    • Prioritization
    • Progress Tracking
    • Project Management Software
    • Project Planning/Scheduling
    • Project Time Tracking
    • Project Tracking Software
    • Real Time Editing
    • Real-time Updates
    • Recurring Tasks
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Request Management
    • Search/Filter
    • Status Tracking
    • Task Board View
    • Task Editing/Updating
    • Task Management Software
    • Task Planning
    • Task Progress Tracking
    • Task Scheduling
    • Task Tagging
    • Team Management Software
    • Testing/QA Management
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking Software
    • To-Do List
    • Traditional Methodologies
    • Workflow Management Software



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    Overall rating

    4.4 /5
    Value for Money
    Ease of Use
    Customer Support Software

    Already have todo.vu?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 46
    Adra Safiya
    Overall rating
    • Industry: Retail
    • Company size: 501-1,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Boost productivity

    Reviewed on 18/08/2021

    I love working with this software as it can help me to manage my daily task and making sure i...

    I love working with this software as it can help me to manage my daily task and making sure i finished all of my daily work on time.


    It has a straightforward process for task management and the to-do list. The design is simple and easy to work with. I love that it has separate space for work related stuff, and a space for my personal task so it won't intertwined together and make it confusing between work or personal task.


    I need to constantly clearing my media from the storage space, as they storage files is very limited and the price to upgrading the storage space is too expensive and not to worthy with the price tag. Other than those cons, i don't see anything else that i dislike with Todo.vu

    Overall rating
    • Industry: Information Technology & Services
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    It gets the Job done!

    Reviewed on 25/07/2019

    Overall, I'll say it gets the job done and the interface is fantastic as well so little to no...

    Overall, I'll say it gets the job done and the interface is fantastic as well so little to no learning curve in adopting it.


    - Ease of use if the first thing that stood out to be with this product. Super intuitive and visually pleasing interface.

    - I think it would be great for entrepreneurs and small business owners looking to organise activities and tasks

    - Some of my favourite product features are the colour-coded importance markers and the time tab showing time spent on each task.


    - The tool experiences some down-time every now and then, not sure if it's from my weak connection or from their servers perhaps

    - Exporting saved contacts was a bit of a task to figure out

    .Besides those, great product overall

    Alternatives Considered


    Reasons for Switching to todo.vu

    I actually use both. One for personal projects and another for group projects, with todo.vu for the former. They both have their strengths I guess.

    Response from Kitovu

    Thanks, Eseosa for the great feedback.

    Overall rating
    • Industry: Consumer Services
    • Company size: 2-10 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 0.0 /10

    Free Trial not enough to evaluate - might as well be scrapped

    Reviewed on 06/05/2020




    The look and feel, and the ease to create tasks, users and clients.


    Installed desktop and IoS versions.
    Mobile app hangs when trying to change workspace.
    Mobile user cannot sign into same workspace, making the whole thing useless.
    The lack of integrations.

    Response from Kitovu

    Rudy, thanks for your feedback.

    We frequently extend the free trial for anybody who asks, so had you contacted us we would have gladly provided more time. I noticed that you've only had the trial for just 1 day - the free trial provides all premium functionality so I would really appreciate knowing what more you would find useful.

    Checking your account I can see that you only have 1 workspace so there would be no need to change workspaces in such a situation.

    We are unaware of any issues with the mobile app, but certainly, if you were to provide some info on what you experienced, we would investigate immediately.

    If you've any interest, I'd be more than happy to talk to you more about how todo.vu works via email or a phone call.

    Either way, I wish you all the best.


    Overall rating
    • Industry: Information Technology & Services
    • Company size: 10,000+ Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Task tracking with todo.vu

    Reviewed on 21/10/2021


    Things that really stood up with todo.vu is, the details that the tools gives for task tracking and the task schedule. I love that it has time tracking that will kept the logs of time that i has spend for the task, and show the task percentage of completion. It help me to be more aware of my time management and average time that i has spend to finish a certain task.


    The storage that are provided for media storage and data attachment is is rather limited and not enough. I had to constantly freeing up my project and task after some time, to make space for the new task resource. It will be best if it can integrated with other cloud storage service for this purpose.

    Overall rating
    • Industry: Telecommunications
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Track task and improve productivity

    Reviewed on 10/08/2021

    It is a really good task tracker and manager for individual use, and for collaboration with...

    It is a really good task tracker and manager for individual use, and for collaboration with colleague. I have an excellent experience with it.


    I love that todo.vu has help me in tracking and managing all my daily task and task that i shares with my colleague. For the task that i collaborate with my colleague, it can be added a time tracker to it, and real-time status of the task, so it can be track easily by us.


    I would like to see more option for the service or software that can be integrated with todo.vu. For now, there are no ways for it to be linked with my Google Calendar which i use a lot for adding my daily event and reminder. I hope it will be available soon.

    Showing 5 reviews of 46 Read all reviews

    todo.vu FAQs

    Below are some frequently asked questions for todo.vu.

    todo.vu offers the following pricing plans:

    • Starting from: $9.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    todo.vu offers three pricing tiers. Solo Free: $0 for freelancers for one staff user, 1Gb file storage. Business Time: $9 per user/month for all Team Premium features plus time billing. (Capped at $99/month) Never pay for more than 11 users. todo.vu cap the price on all plans based on 11 seats. Once you get to 11 seats you can add as many as you like and never pay more.

    todo.vu has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500

    todo.vu supports the following languages:


    todo.vu supports the following devices:

    Android (Mobile), iPhone (Mobile)

    todo.vu integrates with the following applications:


    todo.vu offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

    Related categories

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