About RotaCloud

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.

Pricing starting from:

£10.00/year

  • Free Version
  • Free Trial
  • Subscription

Key benefits of RotaCloud

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Andorra, United Arab Emirates, Austria, Australia, Bulgaria , Canada, Switzerland, China, Cyprus, Germany, Denmark, Dominican Republic, Spain, Finland, France, United Kingdom, Guernsey, Greece, Hong Kong SAR China, Croatia, Ireland, Isle of Man, India, British Indian Ocean Territory, Iceland, Italy, Jersey, Jamaica, Japan, Luxembourg, Morocco, Monaco, Malta, Maldives, Norway, Poland, Portugal, Sweden, Thailand, Turkey, Ukraine, United States, Uruguay, South Africa

    Supported Languages

    English

    Pricing starting from:

    £10.00/year

    • Free Version
    • Free Trial
    • Subscription

    Images

    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours
    View 7 more
    RotaCloud video
    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours

    Features

    Total features of RotaCloud: 33

    • API
    • Access Controls/Permissions
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking Software
    • Clock In / Out
    • Data Import/Export
    • Drag & Drop
    • Employee Database
    • Employee Management
    • Employee Portal
    • Employee Scheduling Software
    • Employee Self Service
    • Employee Time Tracking
    • GPS
    • Leave Tracking
    • Messaging
    • Mobile Access
    • Online Time Clock
    • Overtime Calculation
    • Payroll Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Resource Management Software
    • Schedule Distribution
    • Shift Swapping
    • Sick Leave Tracking
    • Third Party Integrations
    • Time Clock Software
    • Time Off Requests
    • Timesheet Management
    • Vacation/Leave Tracking

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    Reviews

    Overall rating

    4.9 /5
    (195)
    Value for Money
    4.8/5
    Features
    4.6/5
    Ease of Use
    4.8/5
    Customer Support Software
    4.9/5

    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 195
    Niall
    Overall rating
    • Industry: Hospitality
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Excellent value for money. Super easy to use

    Reviewed on 28/11/2018

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first...

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.

    Pros

    RotaCloud has managed to strike the illusive balance between intuitive, easy to use software, and a comprehensive level of complexity that ensures it is able to cope with teams of any size and structure without breaking a sweat. The web app has a really fresh feel and everything is very easy to find. The immense variety of settings have allowed me to tailor a bespoke rota management experience for my team with almost unsettling ease.

    Cons

    The phone app, while still in keeping with the fresh feel of the software, feels like a bit of an after thought. I would also like to see rules and conditions introduced (eg. always require X amount of this type of worker on this day)

    Matt
    Overall rating
    • Industry: Hospitality
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Easy start up and basic function

    Reviewed on 12/10/2022

    I will continue to use it, I do like it, I have to say the price hike has given me somewhat of a...

    I will continue to use it, I do like it, I have to say the price hike has given me somewhat of a reflection to have a look elsewhere, but I am still happy with the product itself

    Pros

    It’s very easy to access, simple tasks are fundamentally accurate - it does take a little bit of working out to begin with - but once you’ve got it it is very simple, Rotas are easy to understand, colour coding for staff positions make the opening page very easy to quickly check when necessary

    Cons

    The price fluctuates by how many staff you have, which many others do, but I did find a little issue when starting up, quoted one price - charged another as there “was a price change between quote and start up” this was rectified - but then I had to pay extra for some optional features that I had initially been using and had thought were as standard.

    Rachel
    Overall rating
    • Industry: Insurance Software
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    Central Cab Care Ltd

    Reviewed on 14/04/2021

    It was easy to set up and for all stakeholders to use and understand. It has definitely filled a...

    It was easy to set up and for all stakeholders to use and understand. It has definitely filled a much needed gap for communicating working hours, absence management, payroll reporting and has increased the availability of management information.

    Pros

    The functionality to get effective information for processing payroll and support business management analysis.

    Cons

    It lacks a little flexibility as not all our workforce are rota-based and so functionality and reporting can be limited for parts of our workforce.

    Gavin
    Overall rating
    • Industry: Hospitality
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Couldnt do without

    Reviewed on 04/10/2022

    I have been using Rotacloud for 5 or 6 years now maybe more and I couldn't imagine scheduling...

    I have been using Rotacloud for 5 or 6 years now maybe more and I couldn't imagine scheduling without it. Reporting is perfect for transferring hours to sage pay in a simple fashion.
    I have never had a situation were a staff member was not aware of a shift or a staff member didn't arrive due to an issue.
    I have recommended Rotacloud to a few other business also.

    Pros

    The product is easy to understand and has a simple interface when training managers in its use.
    Adding open shifts is great, it gives a way to get the message out to all staff in that department in one go and give them all the opportunity to pick the shift up.

    Cons

    Would be nice to have a tick box in each shift to manually mark someone late so it can be reported on via that check box.

    Jonathan
    Overall rating
    • Industry: Hospitality
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    User friendly & useful rota/time recording software

    Reviewed on 07/11/2022

    Brilliant. We have seen RotaCloud grow and constantly improve with new features. Rotacloud remains...

    Brilliant. We have seen RotaCloud grow and constantly improve with new features. Rotacloud remains simple to use and as our go to rota/time keeping software.

    Pros

    Very adaptable to our working patterns across the whole business. Provides instant transparency of hours, shifts, holidays and reports to both administration and our team.

    Cons

    Be useful to have budget forecasts split between teams, so easier to manage at a smaller local level within one physical location.

    Showing 5 reviews of 195 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    • Starting from: £10.00/year
    • Pricing model: Subscription
    • Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    RotaCloud has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe, People HR

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

    Related categories

    See all software categories found for RotaCloud.