About RotaCloud

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.

Key benefits of RotaCloud

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.

  • Devices

    Business size

    S M L

    Markets

    United Kingdom

    Supported Languages

    English

    Images

    Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    Timesheets are automatically generated using data from rotas and time tracking
    Allow employees to log their hours worked by clocking in and out of shifts
    Managers received notifications when employees make shift change or time off requests
    Employees can clock in by entering a PIN using the RotaCloud mobile app
    Payroll reports can be generated based on employee's logged hours
    View 7 more
    RotaCloud video
    RotaCloud screenshot: Create, manage, and share staff rotas using RotaCloud's drag & drop interface RotaCloud screenshot: Timesheets are automatically generated using data from rotas and time tracking RotaCloud screenshot: Allow employees to log their hours worked by clocking in and out of shifts RotaCloud screenshot: Managers received notifications when employees make shift change or time off requests RotaCloud screenshot: Employees can clock in by entering a PIN using the RotaCloud mobile app RotaCloud screenshot: Payroll reports can be generated based on employee's logged hours

    Features

    Total features of RotaCloud: 44

    • API
    • Access Controls/Permissions
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking Software
    • Clock In / Out
    • Communication Management
    • Data Import/Export
    • Data Visualization Software
    • Drag & Drop
    • Employee Database
    • Employee Management
    • Employee Portal
    • Employee Scheduling Software
    • Employee Self Service
    • Employee Time Tracking
    • Facility Scheduling
    • GPS
    • HR Management
    • Labor Cost Reporting
    • Leave Tracking
    • Location Tracking
    • Messaging
    • Mobile Access
    • Online Time Clock
    • Overtime Calculation
    • Payroll Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Resource Management Software
    • Role-Based Permissions
    • SMS Messaging
    • Schedule Distribution
    • Scheduled / Automated Reports
    • Search/Filter
    • Shift Swapping
    • Sick Leave Tracking
    • Summary Reports
    • Third Party Integrations
    • Time Clock Software
    • Time Off Requests
    • Timesheet Management
    • Vacation/Leave Tracking

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    Reviews

    Overall rating

    4.9 /5
    (166)
    Value for Money
    4.8/5
    Features
    4.6/5
    Ease of Use
    4.8/5
    Customer Support Software
    4.9/5

    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

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    Showing 5 reviews of 166
    Niall K.
    Overall rating
    • Industry: Hospitality
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Excellent value for money. Super easy to use

    Reviewed on 28/11/2018

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first...

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.

    Pros

    RotaCloud has managed to strike the illusive balance between intuitive, easy to use software, and a comprehensive level of complexity that ensures it is able to cope with teams of any size and structure without breaking a sweat. The web app has a really fresh feel and everything is very easy to find. The immense variety of settings have allowed me to tailor a bespoke rota management experience for my team with almost unsettling ease.

    Cons

    The phone app, while still in keeping with the fresh feel of the software, feels like a bit of an after thought. I would also like to see rules and conditions introduced (eg. always require X amount of this type of worker on this day)

    Mark S.
    Overall rating
    • Industry: Leisure, Travel & Tourism
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Staff rota's are no longer a hated task

    Reviewed on 28/02/2020

    Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being...

    Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.

    Pros

    The software is simple and easy to use regardless of web app, IOS or Android. You can allocate your team members and keep apprised of the operational cost of a shift, trading day, week or month. The reporting area is detailed and tailored to what you require when you require it.

    Cons

    I think the only area I would like to see improved would be holiday accrual. If this could show a column of accrued, used and balance for zero hour staff it would help me substantially.

    Luke R.
    Overall rating
    • Industry: Education Management
    • Company size: 1,001-5,000 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    The Perfect Solution

    Reviewed on 02/03/2021

    This product has saved me so much time, covering shifts and sickness at a click of the button...

    This product has saved me so much time, covering shifts and sickness at a click of the button instead of dozens of calls.

    Pros

    The programme is so easy to use and set up for what I required for my department. before we used this the rotas had to be printed and when there was a change they had to be printed again. sickness then required someone going through a list of employees and phoning them to see who could cover the shift. All I do now is put the shift into Rotacloud and everyone is sent an email and when someone accepts the shift I am notified. This product saves me so much time and have access to it on my phone which enables me to deal with problems straight away.

    Cons

    I honestly can not answer this as I am more than happy with what this has done for me.

    Rachel G.
    Overall rating
    • Industry: Insurance Software
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    Central Cab Care Ltd

    Reviewed on 14/04/2021

    It was easy to set up and for all stakeholders to use and understand. It has definitely filled a...

    It was easy to set up and for all stakeholders to use and understand. It has definitely filled a much needed gap for communicating working hours, absence management, payroll reporting and has increased the availability of management information.

    Pros

    The functionality to get effective information for processing payroll and support business management analysis.

    Cons

    It lacks a little flexibility as not all our workforce are rota-based and so functionality and reporting can be limited for parts of our workforce.

    Terry M.
    Overall rating
    • Industry: Recreational Facilities & Services
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Rota and staff time management can be very time consuming

    Reviewed on 05/01/2021

    Rotacloud team are very progressive and always looking at ways to improve and add to the service...

    Rotacloud team are very progressive and always looking at ways to improve and add to the service they offer. Could not recommend them enough!

    Pros

    Rotacloud is very clear easy to use, easy to allocate Rota's and staff leave, Staff have clear indication of they're working hours, and holiday entailment. Everything stored in one place.
    Management time saving, use daily as one of our key management tools. Team at Rota cloud are always exceptionally polite and always helpful.

    Cons

    No dislikes, certain parts of the program are not necessary for our business, we simply utilise the parts of the program that fits our business requirement, integrates well with our staff payroll system.

    Showing 5 reviews of 166 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    • Starting from: £1.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    We do not have any information about RotaCloud features

    RotaCloud has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe, PeopleHR

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

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