About RotaCloud

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.

Pricing starting from:

£10.00/year

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to RotaCloud

Key benefits of RotaCloud

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Andorra, Australia, Austria, British Indian Ocean Territory, Bulgaria and 39 others

    Supported Languages

    English

    Pricing starting from:

    £10.00/year

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to RotaCloud

    Images

    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours
    View 7 more
    RotaCloud video
    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours

    Features

    Total features of RotaCloud: 29

    • API
    • Access Controls/Permissions
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking Software
    • Clock In/Out
    • Communication Management
    • Data Import/Export
    • Drag & Drop
    • Employee Database
    • Employee Management
    • Employee Portal
    • Employee Scheduling Software
    • Employee Time Tracking
    • GPS
    • Messaging
    • Mobile Access
    • Online Time Clock
    • Overtime Calculation
    • Payroll Management
    • Reporting/Analytics
    • Schedule Distribution
    • Shift Swapping
    • Sick Leave Tracking
    • Third Party Integrations
    • Time Off Requests
    • Timesheet Management
    • Vacation/Leave Tracking

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    Reviews

    Overall rating

    4.9 /5
    (204)
    Value for Money
    4.9/5
    Features
    4.6/5
    Ease of Use
    4.8/5
    Customer Support Software
    4.9/5

    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 204
    Marc
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 1,001–5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Essential for easy rotas

    Reviewed on 14/12/2019

    Absolutely fantastic. Sales and aftercare are second to none

    Absolutely fantastic. Sales and aftercare are second to none

    Pros

    Sometimes creating rotas can be a hassle, but the algorithms of this software makes life easy and generates rotas with ease

    Cons

    It could take my job! Rotas are the one thing that takes time and patience, however this software eliminates that. It's a con, but a positive one. Sometimes as it's cloud, there is downtime

    Dominic
    Overall rating
    • Industry: Food & Beverages
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Invaluable tool for flexible rotas

    Reviewed on 30/03/2019

    RotaCloud have been great to deal with. They have great documentation, and on the rare occasion we...

    RotaCloud have been great to deal with. They have great documentation, and on the rare occasion we have needed support, it has been brilliant; fast and effective.

    Pros

    With a mix of full time, part time and seasonal staff working across 3 locations, preparing rotas was a nightmare. Rota Cloud makes this so much easier, faster and more accurate. It is incredibly flexible and easy to use and we can prepare in minutes, making sure the rotas are fair to staff, take account of holidays and other working restrictions, and monitor our labour costs as we do so.

    Cons

    There are some additionas we know are on the product road map we would like to see sooner, especially a daily hours total on the weekly rotas which would help us check we have the coverage we need, and a lock on current and old rotas to prevent accidental changes. However, there is virtually nothing we don't like about it.

    Maninder
    Overall rating
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Simple enough to use for the regular and basic tasks.

    Reviewed on 09/12/2017

    Saves time. Employees are notified via the app. Communication is much easier.

    Saves time. Employees are notified via the app. Communication is much easier.

    Pros

    Ease of use for making changes to the rota.
    Prompt and helpful attitude to customer support via the online chat.

    Cons

    Perhaps the 'Availability' feature. Could be more intuitive.
    Mobile version of software is slow on many occasions.

    Denise
    Overall rating
    • Industry: Hospitality
    • Company size: 51–200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    rotacloud

    Reviewed on 27/09/2022

    very pleased with the product - company always willing to help and assist with any difficulties -...

    very pleased with the product - company always willing to help and assist with any difficulties - or how best to obtain best results

    Pros

    easy to use, can down load infomation, to update in various aways

    Cons

    some of the leave / holiday can be tricky to maintain is have staff on different contracts -

    Richard
    Overall rating
    • Industry: Sports
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Revolutionary

    Reviewed on 11/09/2022

    Revolutionary - changed the way and I work and saved me a lot of time. No one has ever missed work...

    Revolutionary - changed the way and I work and saved me a lot of time. No one has ever missed work because they were confused when they were working. This used to happen a lot before Rota Cloud - Priceless

    Pros

    That I can continually change the rota and staff are notified instantly

    Cons

    I don't think there is anything I don't like aobut Rota Cloud. I use it the way I want. There are so many more features that I simply don't need. But It's good to see they are there.

    Showing 5 reviews of 204 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    • Starting from: £10.00/year
    • Pricing model: Subscription
    • Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    RotaCloud has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe, People HR

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

    Related categories

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