About Robin

Robin is a cloud-based office scheduling software designed to help users reserve meeting rooms, find desks and move around the office using tools such as a scheduling web dashboard, calendar integration, and browser and Outlook plugins, plus analytics, room displays, desk management, and more. Mobile apps give users the flexibility to manage their personal and work calendars on the go with smart notifications and location-based reminders.

Robin serves to streamline workplace scheduling, allowing users to find and reserve conference rooms and desks online from a web dashboard. Status boards display the office calendar on a big screen in high traffic areas, while maps enable the entire company to see where they need to go. All of Robin’s tools layer on top of existing Outlook or Google calendars familiar to employees. Users can set rules for room booking and smart work hours, as well as monitor their fleet of room displays. Monitoring tools and status reporting technology helps users identify issues on WiFi connectivity, battery and network information.

Flexible desk management tools allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly. Maps enable employees to see the entire office live and in action through an interactive map of the office. Robin allows employees to reserve office space directly from the floor plan. With access to over 100 KPIs, Robin provides users with the insight to understand workplace usage in real-time. Data analytics technology also guides users to the space which best suits them for their activities throughout the day.

Pricing starting from:

$0.00

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Robin

  • Mobile apps give users the flexibility to book meeting rooms and manage personal and work calendars on the go, via iOS and Android devices.

  • Status boards give employees real-time visibility into office availability. Users can run status boards in any high-traffic area to let employees know where the nearest free room is immediately.

  • Gain actionable insight into workplace usage of all rooms and desks with Robin’s KPIs and data analytics technology.

  • Simplify seating management with desk tools which allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly.

  • Robin supports interactive maps which show employees the entire office space live, and allow them to book space directly from the floor plan.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    American Samoa, Australia, Canada, China, Cook Islands and 30 others

    Supported Languages

    English

    Pricing starting from:

    $0.00

    • Free Version
    • Free Trial
    • Subscription

    Images

    Robin Software - Understand trends and usage across office locations
    Robin Software - Find a desk or meeting room to reserve from the web
    Robin Software - Room displays help keep your meeting rooms on track. Remove no-show meetings and keep people up to date on who reserved the room.
    Robin Software - Plan your next trip to the office on the go
    Robin Software - Know who is coming in, confirmation and checkpoint status to monitor office usage
    View 6 more
    Robin video
    Robin Software - Understand trends and usage across office locations
    Robin Software - Find a desk or meeting room to reserve from the web
    Robin Software - Room displays help keep your meeting rooms on track. Remove no-show meetings and keep people up to date on who reserved the room.
    Robin Software - Plan your next trip to the office on the go
    Robin Software - Know who is coming in, confirmation and checkpoint status to monitor office usage

    Features

    Total features of Robin: 69

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Alerts/Notifications
    • Asset Lifecycle Management
    • Assignment Management
    • Attendee Management
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Booking Management
    • Calendar Management
    • Calendar Sync
    • Capacity Management
    • Commercial Properties
    • Communication Management
    • Contact Management Software
    • Customizable Branding
    • Customizable Reports
    • Data Import/Export
    • Desk Availability Schedule
    • Desk Reservation
    • Digital Signage Software
    • Drag & Drop
    • Email Management Software
    • Employee Directory
    • Employee Scheduling Software
    • Equipment Management
    • Event Scheduling
    • Facility Scheduling
    • Fixed Asset Management Software
    • Floor Plans & Maps
    • For Offices
    • For Retail
    • Group Scheduling
    • Internal Meetings
    • Meeting Room Booking
    • Microsoft Outlook Integration
    • Mobile Access
    • Mobile Alerts
    • Multi-Location
    • Occupancy Management
    • Online Booking
    • Real Time Analytics
    • Real-time Scheduling
    • Real-time Updates
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Resource Management Software
    • Resource Scheduling
    • Role-Based Permissions
    • Room Availability Schedule
    • Room Booking
    • SSL Security
    • Scheduling Software
    • Search/Filter
    • Single Sign On Software
    • Space Management Software
    • Space Reservation
    • Tagging
    • Third Party Integrations
    • Usage Tracking/Analytics
    • User Management
    • Utilization Reporting
    • Vendor Management Software
    • Visitor Management Software
    • Visitor Tracking
    • Visual Analytics

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    Reviews

    Overall rating

    4.7 /5
    (49)
    Value for Money
    4.3/5
    Features
    4.4/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.8/5

    Already have Robin?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 49
    Josiah
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Easy, Fast, Efficient

    Reviewed on 19/11/2020

    Pros

    Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software.

    Cons

    I've experienced no notable functions or features of Robin that I dislike.

    Carsten
    Overall rating
    • Industry: Consumer Services
    • Company size: 1,001–5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Best Scheduling Display Software there is

    Reviewed on 19/08/2020

    We just moved into new office and one of the main problems of our users is to find the new meeting...

    We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.

    Pros

    Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software.
    To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion.

    Cons

    We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how.

    Alternatives Considered

    Teem

    Reasons for Choosing Robin

    The software was being maintained by a trainee and eventuelly abandoned. Also feature-wise totally not on par with Robin.

    Reasons for Switching to Robin

    Robin provided the best user experience. It's fun to use, so our colleagues use it.
    Mohamed
    Overall rating
    • Industry: Banking
    • Company size: 1,001–5,000 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    It provides everything we need to customize the remote working environment to suit our needs.

    Reviewed on 13/02/2023

    Robin efficiently provided everything we needed to work remotely, as documenting working hours,...

    Robin efficiently provided everything we needed to work remotely, as documenting working hours, sharing tasks with colleagues, and holding meetings became very smooth.

    Pros

    Robin is a flexible and easy-to-use application that allows us to transfer my real workplace into virtual reality and arrange it as I wish. There are many great tools that naturally enable me to accomplish all my daily duties. With Robin, I can easily submit a request to work remotely as well as document start and departure times accurately. It's great how Robin gives you the full details of the office, so we can see who's actually there, and the scheduling lets us know when the meeting room is available, so we can pick the right times to hold meetings.

    Cons

    Robin is easy to use in general, but sometimes it is not without some difficulties, especially when booking appointments, as I may not get a notification to confirm the reservation, which forces me to try again more than once until the reservation is confirmed.

    Fred
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 2.0 /10

    Product falls short due to price point.

    Reviewed on 06/02/2023

    Solved the problem of locating people and assets in our facilities.

    Solved the problem of locating people and assets in our facilities.

    Pros

    The UI is well designed. Responsive, easy to use.

    Cons

    Importing floor plans is a real issue. In the event our facility underwent a renovation, you have to redo all the work you did in the first place. Re-assign desks and employee locations, etc.

    Americo
    Overall rating
    • Industry: Computer Software
    • Company size: 1,001–5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Robin Check-In and Kiosks

    Reviewed on 13/08/2020

    Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing...

    Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees.

    Pros

    In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches.

    Cons

    While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration.

    Showing 5 reviews of 49 Read all reviews

    Robin FAQs

    Below are some frequently asked questions for Robin.

    Robin offers the following pricing plans:

    • Starting from: $0.00
    • Pricing model: Free Version
    • Free Trial: Available

    Robin has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Robin supports the following languages:

    English

    Robin supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Robin integrates with the following applications:

    BlueJeans, Google Calendar, Microsoft Outlook, Microsoft Teams, Slack, Zoom Meetings

    Robin offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat

    Related categories

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