About YArooms

YArooms is a cloud-based room booking solution for businesses of all sizes and within all industries. The platform can be used to manage meeting room usage, facilitate online booking, provide real-time availability data, monitor upcoming meetings, and gather insights into meeting room uses and finances. YArooms helps businesses to schedule their meeting rooms and ensures that all employees are on the same page at all times via real-time updates and mounted wall displays using the YArooms Door app for iPad and Android.

With YArooms, users can schedule meetings and book rooms using a web browser, mobile phone, tablet, or directly from emails within Microsoft Outlook. Availability of rooms can be viewed at-a-glance, with real time updates as rooms are booked online, and room calendars can be viewed by day, week, or month. Role-based permissions can be setup to ensure granular access of users to specific meeting rooms, and approval workflows can be setup so that certain employees or rooms require approvals. YArooms offers an optional attendee collision management tool, preventing people from attending multiple meetings at the same time.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

English

Images

Quick book rooms online from the calendar
View room availability and book rooms from any device
The calendar tool provides an overview of availability of rooms by month
Reports can be generate on room activity and usage
View 5 more
YArooms video
YArooms screenshot: Quick book rooms online from the calendar YArooms screenshot: View room availability and book rooms from any device YArooms screenshot: The calendar tool provides an overview of availability of rooms by month YArooms screenshot: Reports can be generate on room activity and usage

Features

Total features of YArooms: 38

  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Scheduling Software
  • Automated Scheduling
  • Availability Indicator
  • Availability Management
  • Booking Management
  • Calendar Management
  • Customizable Branding
  • Digital Signage Software
  • Drag & Drop
  • Email Management Software
  • Facility Scheduling
  • Financial Analysis
  • Internal Meetings
  • Meeting Management
  • Microsoft Outlook Integration
  • Monitoring
  • Multi-Location
  • Online Booking
  • Payment Processing Software
  • Real Time Data
  • Real-time Scheduling
  • Real-time Updates
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Scheduling
  • Role-Based Permissions
  • Room Availability Schedule
  • Room Booking
  • SSL Security
  • Search/Filter
  • Summary Reports
  • Third Party Integrations
  • Utilization Reporting

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Reviews

Overall rating

4.5 /5
(35)
Value for Money
4.4/5
Features
4.5/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

Already have YArooms?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 35
Sergiu P.
Overall rating
  • Industry: Media Production
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Does the job it's suppose to do!

Reviewed on 08/10/2019

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when...

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.

Pros

It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources.

Cons

It's packed with features, sometimes overwhelming the UI

Julian S.
Overall rating
  • Industry: Music
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Great help to manage rehearsal, concerts and room rentals

Reviewed on 30/05/2020

Facilitates our room management and helps to reduce frictions due to doublebooking

Facilitates our room management and helps to reduce frictions due to doublebooking

Pros

Clear and easy to use structure. Fast input of bookings, easy expandable resources, good overview. Good access privileges management

Cons

not yet accessible on mobile phones, but you are already working on it. Good job.

Sosy M.
Overall rating
  • Industry: Biotechnology
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 0.0 /10

There are way better and way cheaper products out there.

Reviewed on 24/06/2019

Pros

It is user friendly and easy to figure out.

Cons

The site is incredibly buggy and painfully slow. There is also no customer support phone number or email, so you have to submit a request for help and then eventually a support rep emails you. The support reps are always nice through email, but when we use this system for booking all of our lab equipment and rooms, we need faster support.

Response from Yarooms

Hello Sosy,

Thank you for your feed-back. We have indeed a contact form on our website for formal inquiries, however, paying customers (and users during the free trial) should use the live chat option in order to reach us directly and instantaneously. You need to click the ? button in the upper right corner of your YArooms screen and this will open a pop-up window where you will get assistance from our support team.

In addition to this, every new account is assigned an account officer upon creation and you can contact yours directly by replying to the email you received after activation of your YArooms account.

I hope this will improve your experience in the future.

Courtney J.
Overall rating
  • Industry: Facilities Services
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

Very helpful at multi-use building.

Reviewed on 19/06/2019

I work at a building that is home to several small/start-up companies who alternately need our...

I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS.

Pros

YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.)

Cons

On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings.

Response from Yarooms

Hi Courtney,

Thank you for your review.

We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works.

The YArooms Team.

Emil M.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Great Product for meeting room management and room digital signage

Reviewed on 05/06/2019

Meeting room management
Resource management
Room Digital signage

Meeting room management
Resource management
Room Digital signage

Pros

I love the ease of use and the fact that the ergonomy of the product made it so easy to drive adoption in the organization. We are not a big company but any kind of new software that needs to be implemented and adopted came with its own hurdles. With YArooms it just went great.

Cons

There is no monthly plan, only yearly ones. It is true that there is also a solution to pay only by the amount of usage, but having a lot of meetings makes it inefficient economically.

Response from Yarooms

Hi Emil,

Thank you for your review.

The great advantage of the annually prepaid subscriptions, is that they can be close at any time the customer needs, and a refund will be issued for the remaining balance.

The YArooms Team.

Showing 5 reviews of 35 Read all reviews

YArooms FAQs

Below are some frequently asked questions for YArooms.

YArooms offers the following pricing plans:

  • Starting from:
  • Pricing model: Subscription
  • Free Trial: Not Available

Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users Starter Plan: €29/month for 10 users Office Plan: €59/month for 100 users Corporate Plan: €159/month for 500 users All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.

We do not have any information about YArooms features

YArooms has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

YArooms supports the following languages:

English

YArooms supports the following devices:

Android (Mobile), iPad (Mobile)

YArooms integrates with the following applications:

Microsoft Outlook

YArooms offers the following support options:

Email/Help Desk, Knowledge Base Software, Phone Support, Chat

Related categories

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