About Notion

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas, thoughts or plans.

Notion allows businesses to build and maintain a knowledge base for multiple topics such as task instructions, coding guidelines, HR workflows, and more. With the built-in calendar and kanban boards, users can create roadmaps and monitor tasks based on completion status, category, priority, or assigned team members. In order to enhance collaboration, team members can add comments on tasks and projects in order to start discussions.

Notion comes with an application programming interface (API), which enables businesses to integrate the system with several third-party solutions including Slack, Figma, and InVision. It enables users to create to-do lists, prepare meeting notes, and set up weekly agendas on a unified platform.

Pricing starting from:

$10.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Notion

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Austria, Brazil, Canada, China and 14 others

Supported Languages

English, French, Japanese, Korean

Pricing starting from:

$10.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Notion

Images

Notion Software - Notion company wiki
Notion Software - Notion product roadmap
Notion Software - Notion meeting notes
Notion Software - Notion personal tasks
Notion Software - Content Calendar
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Notion video
Notion Software - Notion company wiki
Notion Software - Notion product roadmap
Notion Software - Notion meeting notes
Notion Software - Notion personal tasks
Notion Software - Content Calendar

Features

Total features of Notion: 105

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Agile Methodologies
  • Annotations
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloging/Categorization
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management Software
  • Content Management System (CMS) Software
  • Create Subtasks
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Templates
  • Dashboard Software
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Generation Software
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • File Management
  • File Recovery
  • File Sharing Software
  • For Small Businesses
  • Forecasting
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting/Tracking
  • Guest Access
  • Handwriting Recognition
  • Idea Management Software
  • Import Tasks
  • Issue Management
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management Software
  • Meeting Management
  • Meeting Notes
  • Milestone Tracking
  • Mobile Access
  • Multi-Device Support
  • Multi-Language
  • Multiple Projects
  • No-Code
  • Notes Management
  • Offline Access
  • Parent Task
  • Performance Metrics
  • Planning Tools
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Editing
  • Real-time Updates
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management Software
  • Resource Management Software
  • Search/Filter
  • Self Service Portal
  • Spreadsheet View
  • Status Tracking
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Templates
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • Timeline Management
  • To-Do List
  • Traditional Methodologies
  • Version Control
  • Visualization
  • Web-based Deployment
  • Wiki
  • Workflow Configuration
  • Workflow Management Software

Alternatives

Asana

4.5
#1 Alternative to Notion
Asana is the leading work management platform for cross-team work that aligns employees around company goals and...

Confluence

4.4
#2 Alternative to Notion
Confluence is a shared workspace to create and manage all your work. From product roadmaps to creative briefs, help...

Evernote Teams

4.4
#3 Alternative to Notion
Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach...

Wrike

4.3
#4 Alternative to Notion
Wrike is a collaboration & project management tool that helps users manage projects from start to finish, providing...

Reviews

Overall rating

4.7 /5
(1,455)
Value for Money
4.6/5
Features
4.6/5
Ease of Use
4.3/5
Customer Support Software
4.5/5

Already have Notion?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 1,455
Alson
Overall rating
  • Industry: Information Technology & Services
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Notion has completely replaced my notebook!

Reviewed on 09/01/2020

Overall, Notion is an indispensable app for our company. I've even started to use it for my...

Overall, Notion is an indispensable app for our company. I've even started to use it for my personal life and side projects. It's really the best note organization app in the market.

Pros

The beauty of this application is that it can fit whatever requirements you would need from a notebook. You can define your own templates, you can define how every page looks. You can. even define who can view what you wrote.

Organization is a breeze with the number of pages you can nest under each other. We have found that opening a page for each project works best.

Cons

There is simply no cons for this software! My colleagues and I use it every day without fail. We even share pages of it to our clients.

Alternatives Considered

Todoist, Microsoft To Do, and Confluence

Reasons for Choosing Notion

Things is a Apple-only software and some of my staffs use Windows instead.

Switched From

Things

Reasons for Switching to Notion

Notion is not just a todo app but allow you create a wiki and knowledge base on it as well.
Mohammad
Overall rating
  • Industry: E-Learning
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Review of Notion

Reviewed on 22/02/2023

Pros

Notion is a popular all-in-one productivity tool that has gained popularity for its flexibility and versatility. Here are some of the pros of using Notion:Customizability: Notion is a highly customizable tool that can be tailored to fit the unique needs of individuals or teams. You can create and organize pages, databases, and tasks in various formats, including tables, lists, boards, and calendars, among others.Collaboration: Notion makes it easy to collaborate with others by allowing you to share pages and databases with others, comment on specific elements, and assign tasks to team members.Centralized Information: Notion allows you to keep all your information in one place. You can store your notes, tasks, calendars, documents, and more in a single location, making it easier to access and manage your work.Integration with other tools: Notion integrates with many other productivity tools, such as Google Drive, Trello, and Slack, allowing you to streamline your workflow and reduce the need to switch between different tools.Accessibility: Notion is available on multiple platforms, including desktop, mobile, and web. This means you can access your work from anywhere, at any time, and on any device.Cost-effective: Notion offers a free plan that includes many essential features, including unlimited pages and access to all basic blocks. For more advanced features, the paid plans are very affordable.

Cons

While Notion is a versatile and powerful productivity tool, it's not without its limitations. Here are some of the cons of using Notion:Steep learning curve: Notion has a lot of features and capabilities, which can be overwhelming for new users. It can take some time to learn how to use the tool effectively, and there is a learning curve involved.Performance issues: Notion can be slow to load, especially when working with large databases or pages with many elements. This can be frustrating and may slow down your workflow.Limited formatting options: While Notion is highly customizable, it does have some limitations when it comes to formatting options. Some users find the formatting options to be insufficient or not as flexible as other productivity tools.Limited mobile functionality: While Notion is available on mobile devices, the mobile app has some limitations compared to the desktop version. Some features may not be available on mobile, and the interface can be harder to use on smaller screens.Privacy concerns: Notion stores your data on its servers, which may raise privacy concerns for some users. While Notion has implemented strong security measures to protect your data, some users may prefer to keep their data on their local machines.

Karan
Overall rating
  • Industry: Computer & Network Security
  • Company size: 1,001–5,000 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 6.0 /10

Good note taking tool

Reviewed on 06/03/2023

Pros

Project management is easy and visually perfect

Cons

Difficult for people to adapt and use this tool

Alternatives Considered

Microsoft OneNote
Verified Reviewer
Overall rating
  • Industry: Logistics & Supply Chain
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Best workflow management tool out there

Reviewed on 06/12/2022

I can not recommend this software enough, there is a small learning curve, but once you master the...

I can not recommend this software enough, there is a small learning curve, but once you master the platform, it will be gamechanging.

Pros

This software is a combination of Evernote, Excel, and PowerPoint. While I believe the team initially developed the software as a sophisticated workflow management tool, it has evolved into so much more, it is nothing short of a CRM tool that can be used in any business in any industry. The robust nature of it's features and the ease at which you can mould your workspace to suit your needs or business is beyond anything any other software has been able to develop.

Cons

There isn't necessarily an effective forum set-up for the Notion team to interact with its super users to gain feedback from them on what works and what doesn't, what future features could be extremely beneficial and understand how the software is used differently depending on the industry.

Alternatives Considered

Trello

Reasons for Choosing Notion

We need a platform that could combine the functionality of all the different platforms we were using inefficiently into one platform and somehow work better than each of them individually.

Switched From

Google Sheets

Reasons for Switching to Notion

They have a very supportive pricing structure for start-ups
Dr Vishwajeet
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 7.0 /10

Most advanced tool for note taking

Reviewed on 20/02/2023

Overall, this is one of the top tools for organising digital content, managing, and increasing...

Overall, this is one of the top tools for organising digital content, managing, and increasing productivity for both my personal and professional life.

Pros

Notion's adaptability and versatility are some of its most notable characteristics. It may be used as a task manager, project management tool, note-taking app, and many other things. For both professionals and students, it also provides a variety of formatting options and the capability to include photographs and other material into notes. Apps for all the main desktop and mobile operating systems are available through Notion, which also provides outstanding cross-platform support. Notion's powerful search feature, which makes it simple to locate certain notes or information within your notebooks, is another major benefit. Those who need to frequently refer to old notes or who have huge note collections may find this to be extremely beneficial.

Cons

Ease of usability for a new user is somewhat low. One has to spend time understanding the features and all the shortcut techniques to use it more efficiently.There’s no feature to annotate the notes using apple pencil.

Showing 5 reviews of 1,455 Read all reviews

Notion FAQs

Below are some frequently asked questions for Notion.

Notion offers the following pricing plans:

  • Starting from: $10.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Notion is offered across four pricing plans and scales with the number of features, outlined below: Free; Plus: $10/user/month (billed monthly) or $8/user/month (billed annually); Business: $18/user/month (billed monthly) or $15/user/month (billed annually); Enterprise: Please contact Notion directly for pricing information.

Notion has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Notion supports the following languages:

English, French, Japanese, Korean

Notion supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Notion integrates with the following applications:

Evernote Teams, GitHub, Google Drive, InVision App, Notion, Quip, Slack, Trello, Twitter, Typeform, Zapier

Notion offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for Notion.