About PayPal Invoicing

PayPal Invoicing is a free solution for creating and sending online invoices within a PayPal Business account. The tool allows users to create custom-branded invoice templates, populate billing details, track payments, view billing histories, schedule invoices, create recurring invoices for automated billing, accept partial payments, and more.

With PayPal Invoicing, users can setup custom invoice templates branded with their business logo, contact information, and any custom fields they require. Once created, invoices can be shared with customers via email or through a unique link. Users are automatically notified by PayPal when payments are received, and can send out payment reminders for unpaid balances. Billing can be automated through invoice scheduling and the creation of recurring invoices.

PayPal Invoicing allows users to save taxes, items, and customer contact information to streamline invoice creation. Payments received by check can be recorded, and users are automatically notified if any invoice is undeliverable. Additionally, customers can make partial payments and even add tips to their payments. The PayPal Invoicing APIs also allow users to create custom billing apps for their business.

Devices

Business size

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PayPal Invoicing invoice details
PayPal Invoicing estimate creation
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PayPal Invoicing screenshot: PayPal Invoicing invoice details PayPal Invoicing screenshot: PayPal Invoicing estimate creation

Features

Total features of PayPal Invoicing: 29

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Billing & Invoicing
  • Billing Portal
  • Contact Database
  • Contact Management Software
  • Credit Card Processing
  • Customizable Invoices
  • Customizable Templates
  • Document Templates
  • Email Management Software
  • Historical Reporting
  • Hourly Billing
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Mobile Payments
  • Multi-Currency
  • Online Invoicing
  • Online Payments
  • Partial Payments
  • Payment Processing Software
  • Recurring/Subscription Billing
  • Reminders
  • Sales Tax Management
  • Scheduling Software
  • Tax Calculation
  • Template Management

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FreshBooks

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Xero

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Reviews

Overall rating

4.7 /5
(267)
Value for Money
4.6/5
Features
4.7/5
Ease of Use
4.7/5
Customer Support Software
4.4/5

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Showing 5 reviews of 267
Akande D.
Overall rating
  • Industry: Consumer Goods
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

A great invoicing solution for business

Reviewed on 12/02/2020

Overall, PayPal invoicing is a great tool that is included with your PayPal business account,...

Overall, PayPal invoicing is a great tool that is included with your PayPal business account, meaning there is no annual fee or monthly fee associated with it. It allows you to track on-app and off-app payments as well which is nice.

Pros

PayPal's invoicing offering is exceptionally easy to use and learn. I transitioned from another product to PayPal invoicing and was impressed with the robust features, customizable options and overall performance of the application.

Cons

There are some limitations around payment options and allowing multiple payments on a single invoice. You can make a deposit, but no features or functionality around milestone payments for example, which would be really nice.

Verified Reviewer
Overall rating
  • Industry: Financial Services Software
  • Company size: 2-10 Employees
  • Used Other for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 8.0 /10

Instrumental in Early Stage B2B Company

Reviewed on 22/10/2019

We used paypal invoicing options to grow revenues 60% y/y starting in 2011.
We also used the...

We used paypal invoicing options to grow revenues 60% y/y starting in 2011.
We also used the invoicing buy new and subscription buttons to test licensing and payment options for a variety of in-house products and services. It was incredibly useful to be able to make changes quickly, put them in production to measure the results. A big part of this is that anyone could market a new product and begin testing, without having to schedule developer resources to process payments.

Pros

Allows us to quickly monetize new offerings and new product variations
Many different charging and payment options available
Attractive fee structure
Easy to setup and manage
Appropriate for b2b transactions where aesthetics are less significant.

Cons

Somewhat Limited Customization - to create a buying experience that doesn't feel you're "inside" of paypal is not trivial (and now is easier to do with other offerings).
While the Paypal api has improved recently, it's still not as flexible as stripe, aws fps or aws devpay.

Verified Reviewer
Overall rating
  • Industry: Arts & Crafts
  • Company size: 2-10 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 8.0 /10

One of my favorite Feature of PayPal

Reviewed on 30/03/2021

Clean, simple, and straightforward to use and when you get paid it goes right to your account.

Clean, simple, and straightforward to use and when you get paid it goes right to your account.

Pros

I love that it is ingratiated to your Paypal account. It's free, which is great. No frills, but really do you need any?

Cons

I really don't have any negatives to say about PayPal invoicing. It's not fancy and I don't have a large number of invoices to send so I don't know how difficult it would be to batch invoices.

Mo'men Y.
Overall rating
  • Industry: Wholesale
  • Company size: 2-10 Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 7.0 /10

PayPal Invoicing Review

Reviewed on 05/02/2019

It's the most reliable payment system in the world, however, there are many things to be improved,...

It's the most reliable payment system in the world, however, there are many things to be improved, which I honestly don't think PayPal will work on any time soon... Maybe at all.

Pros

PayPal is easy to understand, easy for everyone to use and learn in almost no time. What I like about it the most is that it's pretty smooth and fast. I used it for both business and individual purposes and I liked the ease of the process, regardless of what I did. I haven't found any issues with receiving money or transferring money from PayPal to my card. I used the invoicing tool to request payment and it went very smooth and fast. I've also used it to send money, and I haven't found issues with it. However, there might be a few things to be mentioned when we talk about room for improvement.

Cons

Charge-backs are definitely a thing to mention when we talk about the cons of PayPal. PayPal isn't the greatest choice for certain types of business (drop-shipping is an example). Also, taxes are ridiculous and not easy to understand. At some point, PayPal would be awesome for your business at a certain size, but if your business got bigger, you'd definitely need another option that'd be more cost-friendly, even if not as reliable as PayPal.

Nessma E.
Overall rating
  • Industry: Publishing
  • Company size: 2-10 Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Paypal Invoicing so easy to use

Reviewed on 26/01/2021

I'm overall satisfied with Paypal Invoicing, and I use it all the time. Despite its few...

I'm overall satisfied with Paypal Invoicing, and I use it all the time. Despite its few disadvantages, it's still the most feasible invoicing software.

Pros

Paypal Invoicing is user friendly and doesn't require any special skills to learn how to use it. You can start your invoicing immediately whether you intend to use it for one or two invoices or for mass invoicing.
Everything on the platform is self explanatory, and the end result is efficient and convenient for both the sender and the receiver.
One of the best features is that you don't have to repeat anything. All your customers' info and emails and your products info and prices are easily saved for multiple invoicing no matter how many you have.
Another important feature is that it handles different currencies, has separate shipping pricing, and taxes.

Cons

The only thing I don't like about Paypal in general is their technical support. One of the least helpful customer support ever online. If you need any help, you must call. Otherwise, you won't get your problems fixed no matter how small.
Another thing is the extra fees when you and the person you're invoicing aren't in the same country. It's unjustified in my opinion.

Showing 5 reviews of 267 Read all reviews

PayPal Invoicing FAQs

Below are some frequently asked questions for PayPal Invoicing.

PayPal Invoicing offers the following pricing plans:

  • Pricing model: Free
  • Free Trial: Not Available

PayPal Invoicing is free, with fees payable per transaction on each paid bill. Contact PayPal for full pricing information.

We do not have any information about PayPal Invoicing features

PayPal Invoicing has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

We do not have any information about what languages PayPal Invoicing supports

PayPal Invoicing supports the following devices:

Android (Mobile), iPhone (Mobile)

We do not have any information about what integrations PayPal Invoicing has

PayPal Invoicing offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

Related categories

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