Resource Guru

The fast, flexible way to schedule teams and projects

About Resource Guru

Resource Guru is the fast, flexible way to schedule people and projects. Get full team visibility in one calendar, create and edit bookings in seconds, and resolve scheduling problems on the fly.

With Resource Guru you can manage team members, freelancers, equipment, and meeting rooms, all in one place. Powerful filters help you find who you need fast and availability is tracked in real-time so you can avoid double-bookings and unrealistic workloads.

Built-in leave management makes it simple to manage vacation, sick days, and other time off. Powerful reports give insights into utilization rates, billable hours, clients, and projects, making forecasting and budgeting a breeze.

Team members can stay up-to-date on assigned work with personal dashboards, calendar integrations, and daily schedule emails.

Resource Guru is powering productivity at companies including Accenture, Ogilvy, and NASA from only $2.50 per person, per month.

Pricing starting from:

$5.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Resource Guru

– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence

– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift resources from project-to-project

– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects

– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track

– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards and daily schedule emails

– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.

– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away

– Analyze where your time and money is going
Track utilization and billable hours across projects and clients, so you can forecast and budget more accurately

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Supported Languages

English

Pricing starting from:

$5.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more
View 7 more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more

Features

Total features of Resource Guru: 95

  • API
  • Absence Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Appointment Scheduling Software
  • Assignment Management
  • Attendance Management
  • Attendance Tracking Software
  • Availability Management
  • Billable Items Tracking
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management Software
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management Software
  • Customizable Fields
  • Customizable Reports
  • Dashboard Software
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Profiles
  • Employee Scheduling Software
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • For Creative Agencies
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Integrations Management
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Planning Tools
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Real-time Scheduling
  • Recurring Appointments
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Rescheduling
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Scheduling Software
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On Software
  • Skills Tracking
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third Party Integrations
  • Time & Attendance
  • Time & Expense Tracking
  • Time Off Management
  • Time Off Requests
  • Time Tracking Software
  • Time Zone Tracking
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualization
  • Workflow Management Software

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Reviews

Overall rating

4.6 /5
(455)
Value for Money
4.6/5
Features
4.4/5
Ease of Use
4.7/5
Customer Support Software
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 455
Gurvinder
Overall rating
  • Industry: Information Technology & Services
  • Company size: 501–1,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

"Best tool for organized things"

Reviewed on 30/11/2022

Pros

Very easy to use and easy to understand. This tool keep track of my work everytime and what's in list next tell everything. I enjoy this tool on regular basis. This tool tell me my schedule before one day. It has also a best and fast customer service. Split booking is very handy as well.

Cons

I never face any problem with this awsome tool.  Best tool of resoursing software. I want to add one thing that it has no undo button if I click booking wrongly otherwise everything great.

Amirreza
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Resource Guru is a great online tool that does a perfect job in scheduling resources on...

Reviewed on 12/12/2022

Overall, we are very happy with the tool. Over the course of years, we had to find work arounds and...

Overall, we are very happy with the tool. Over the course of years, we had to find work arounds and come up with creative solutions (within what's possible in Resource Guru) but having found those solutions, we are getting what we need from Resource Guru.

Pros

Generally speaking the UX/UI of this platform is very user friendly and easy to learn/use. I love the color coding feature (that can be used for marking projects, resources, etc) and the recently added filtering by the "Resource Booker" is very useful too. Last but not least, I like that Resource Guru keep this product alive as every once in a while they publish new features and enhancements.

Cons

Resource Guru for our organization does a great job of helping us schedule resources of projects over time. So I can't really think of major issues. But one minor pain point is once we create a "non-billable" project and schedule resources on that project. Often and after a while (usually when a project is signed and official) we have to change that project to "billable", but although we do that, we still need to manually update each and every resource booking under the "Schedule" section and mark each booking to be "billable". Ideally and if we change the billability on a project level, all those resource bookings should inherit the change that was applied to the project.

Response from Resource Guru

Hi Amirreza

Thanks for leaving your great feedback!
Regarding your query about billable/non-billable projects, we don't currently offer the functionality to change the Project-billable-status for every past booking, as we aim to keep historical bookings as accurate as possible, but I've shared your feedback on this with the relevant team here so it can be considered as we continue to develop the app and it's features constantly :)

I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!

Thanks,
Michelle

Verified Reviewer
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software

Great product but no development

Reviewed on 30/11/2015

Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the...

Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the moment and they have failed to deliver any additional functionality since launch despite increasing pricing.

The forums are filled with requests and suggestions for highly useful add-ons and improvements that always receive the same answer "It's on the road map but we are working on other aspects of development". However, there have been no new releases and even the highly anticipated Vacation and Leave function slated for October 2015 has not actually been delivered. In fact the only thing that has changed is a change in pricing model that has upped the cost of the product.

So, to conclude, even though Resource Guru has great potential the increased cost combined with a complete lack of development and capacity for integration make it a waste of time and money. Sad really because conceptually it is a fantastic product.

Response from Resource Guru

Thanks for the review Ossian! While I understand your frustration at the low frequency of new feature releases recently I'd like to correct you on a few things. It's not true that we have failed to deliver anything since launch—for more information on our product updates you can go to the "Product Updates" section of our blog http://blog.resourceguruapp.com/category/product-updates/. We are sorry that our leave management feature is not yet live but it is a large and complex upgrade to Resource Guru and we want to ensure it is all perfect before we release it. We hate the idea of our users doing our testing for us.

Although we haven't directly integrated with any apps yet, we have developed webhooks (found in your account settings) which deliver realtime updates enabling you to create many DIY integrations using services like Zapier. We also have an advanced API (more details can be found at https://developers.resourceguruapp.com/). We want to wait until the product is slightly more evolved before we start working on integrations and the work we've done to date will put us in a very good position to do so when the time comes.

Lastly, I noticed that you only gave our customer support 2 stars. We pride ourselves on giving excellent customer support to all our customers and the team will be very disappointed to hear this. Apart from reading comments about features being on the roadmap (while you may find this frustrating, we are only trying to be honest and not make promises we can't keep), was there anything else about our customer service that you found inadequate?

Once again, thanks for the review and I hope we can bring a smile to your face in the future as we release more features.

Nicolás
Overall rating
  • Industry: Medical Devices
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Review

Reviewed on 02/02/2023

Really good

Really good

Pros

Access and design, the use of different colours and the font.

Cons

I did not find anything to dislike so far.

Alban
Overall rating
  • Industry: Animation
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Best apps for organizing events

Reviewed on 19/01/2023

Since I use this appls ,I have became more organized in my areas,I manage my time normally.

Since I use this appls ,I have became more organized in my areas,I manage my time normally.

Pros

It is a very great software in time management and Free Time. With it's SSL256 encryption means,it allows the management and transmission of information in real time. It is very easy to use.

Cons

No problem encountered so far on this platform but,Not against the cost is very minimal to have it for this software.

Showing 5 reviews of 455 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

  • Starting from: $5.00/month
  • Pricing model: Subscription
  • Free Trial: Available

30-day free trial, no credit card required. Grasshopper: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Blackbelt: $8/user/month (billed monthly) or $6.65/user/month (billed annually). Master: $12/user/month (billed monthly) or $10/user/month (billed annually).

Resource Guru has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Slack, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.