About Deputy

Deputy is an all-in-one employee scheduling, time & attendance tracking (digital time clock), tasking and communication platform. Use Deputy's mobile apps to manage your team from anywhere. Deputy iPad kiosk app provides clock in/out for employees with complete self service. All powered by simple, intuitive design.

Deputy provides an end-to-end solution for managing your workforce. From employee scheduling (rostering) to payroll integration, all provided as one solution. Do your scheduling using our web or mobile app and publish to your staff via email/sms/push notification with the option of having your employees confirm their shifts. Employees can clock in using Deputy mobile apps with geo-location tagging or they can use the Deputy Kiosk iPad app with face detection. Transfer your virtual timesheets to cloud payroll solutions seamlessly with full overtime calculations. Or download to file for excel or on-premise analysis. It's simple, it's easy and it's fast!

Pricing starting from:

$2.50/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Deputy

Key benefits of Deputy

  • Run multiple business and locations under one account.
  • Save time on payroll processing and administrative tasks
  • Communicate and get confirmation of read receipts
  • Delegate tasks and track progress
  • Reduce double handling of schedules and timesheets
  • Visibility across your organisation and locations, anywhere, anytime
  • Safe & secure data storage
  • Regular product upgrades and enhancements for free
  • No hardware or software required - just internet access
  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, China, Germany, Finland, United Kingdom, India, Japan, Mexico, New Zealand, Sweden, United States

    Supported Languages

    Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Spanish, zh-hant

    Pricing starting from:

    $2.50/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Deputy

    Images

    Deputy Software - Create new shift structures instantly, drag & drop existing schedules, or use auto-scheduling to create optimized, legally compliant schedules with a single click. 
Notify employees about their schedules and changes via email, SMS, or push notifications.
    Deputy Software - Make it simple for employees to clock in and out from any device, with geolocation capture and facial recognition. 
Streamline timesheets and attendance records, seamlessly export to payroll.
    Deputy Software - Give your staff the best way to stay informed, share important messages, and contribute to the workplace conversation.
    Deputy Software - Build a connected business: Deputy integrates with your Point of Sale, HR & Payroll Providers.
    Deputy Software - Free trial and help to set you up with Deputy. Get started: www.deputy.com
    View 6 more
    Deputy video
    Deputy Software - Create new shift structures instantly, drag & drop existing schedules, or use auto-scheduling to create optimized, legally compliant schedules with a single click. 
Notify employees about their schedules and changes via email, SMS, or push notifications.
    Deputy Software - Make it simple for employees to clock in and out from any device, with geolocation capture and facial recognition. 
Streamline timesheets and attendance records, seamlessly export to payroll.
    Deputy Software - Give your staff the best way to stay informed, share important messages, and contribute to the workplace conversation.
    Deputy Software - Build a connected business: Deputy integrates with your Point of Sale, HR & Payroll Providers.
    Deputy Software - Free trial and help to set you up with Deputy. Get started: www.deputy.com

    Features

    Total features of Deputy: 105

    • API
    • Access Controls/Permissions
    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking Software
    • Auto Scheduler
    • Automated Scheduling
    • Automatic Time Capture
    • Availability Management
    • Biometric Recognition
    • Budgeting/Forecasting
    • Calendar Management
    • Calendar Sync
    • Certification Tracking
    • Clock In / Out
    • Collaboration Tools
    • Commenting/Notes
    • Communication Management
    • Compliance Management
    • Compliance Tracking
    • Contractor Management Software
    • Cost Management
    • Customizable Branding
    • Data Import/Export
    • Deadline Management
    • Drag & Drop
    • Employee Database
    • Employee Management
    • Employee Onboarding
    • Employee Profiles
    • Employee Scheduling Software
    • Employee Self Service
    • Employee Time Tracking
    • FMLA Administration
    • Faculty/Staff Management
    • File Sharing Software
    • Forecasting
    • GPS
    • Group Scheduling
    • HR Management
    • Labor Cost Reporting
    • Labor Forecasting
    • Labor Management
    • Leave Tracking
    • Messaging
    • Messaging/Shift Dispatching
    • Mobile Access
    • Mobile Alerts
    • Mobile Time Tracking
    • Multi-Location
    • Offline Time Tracking
    • On Call Scheduling
    • Online Punch Card
    • Online Scheduling
    • Online Time Clock
    • Online Time Tracking Software
    • Overtime Calculation
    • Payroll Management
    • Performance Management
    • Performance Metrics
    • Physician Management
    • Point of Sale (POS)
    • Predictive Analytics Software
    • Real Time Analytics
    • Real Time Data
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Scheduling
    • Real-time Updates
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Resource Management Software
    • Resource Scheduling
    • SMS Messaging
    • Salaried Employee Tracking
    • Schedule Distribution
    • Scheduling Software
    • Self Scheduling
    • Self Service Portal
    • Shift Scheduling
    • Shift Swapping
    • Sick Leave Tracking
    • Skills Tracking
    • Tagging
    • Task Management Software
    • Task Progress Tracking
    • Task Scheduling
    • Template Management
    • Third Party Integrations
    • Time & Attendance
    • Time Clock Software
    • Time Off Management
    • Time Off Requests
    • Time Tracking Software
    • Timesheet Management
    • Training Management
    • Vacation/Leave Tracking
    • Variable Workforce
    • Visualization
    • Waitstaff Management

    Alternatives

    Homebase

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    4.4
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    When I Work

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    Reviews

    Overall rating

    4.7 /5
    (576)
    Value for Money
    4.6/5
    Features
    4.4/5
    Ease of Use
    4.6/5
    Customer Support Software
    4.6/5

    Already have Deputy?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 576
    Glenda M.
    Overall rating
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Excellent & Easy to Use Time Management System

    Reviewed on 28/10/2016

    Our experience with Deputy right from the very beginning has been nothing but fantastic. If you...

    Our experience with Deputy right from the very beginning has been nothing but fantastic. If you have any questions, they are answered, if you need help you can get it & it is also very cost effective.
    We employ about 30 people & work in the Construction Industry. Due to the fact that there are many varied competencies involved in the type of works we do and there is also a number of different locations on any given day, rostering our staff used to be an absolute headache. Since implementing Deputy we have found this task to be completely trouble free. When we add our Employees to Deputy we input all of their relevant "Training" which includes competencies & site inductions which assists us tremendously when choosing who we can roster to the many different daily tasks we undertake. Our industry also requires that hours of work is reported of which is another feature Deputy is of tremendous value for. Not to mention the ease of actually paying our Employees each week via the connection with Xero.

    Pros

    The most helpful feature for us is the "Training" which allows us to know which of our Employees are qualified to undertake different tasks. It is also extremely handy when it comes to paying our wages - no more time sheets !! Once the Employees times have been approved which we try to do on a daily basis, it is just a matter of pushing the button & our payroll in Xero is ready to go. Also the "Scheduling" is wonderful & extremely easy to use.

    Cons

    The Android app doesn't provide as many features as the IPhone app.

    Troy M.
    Overall rating
    • Industry: Retail
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Deputy is seriously like the sheriff that came in and cleaned up our employee scheduling...

    Reviewed on 27/07/2019

    We had employees staying clocked on after shifts milking the clock. We didn't notice it until it...

    We had employees staying clocked on after shifts milking the clock. We didn't notice it until it was time to run payroll. Now this tells me whenever someone stays on more than 5 minutes past their shift. Or clocks in more than 5 minutes early. 6 stores, 3 shifts a day, it really adds up quickly!

    Pros

    Easy to learn. As the person in charge I not only had to learn this product, but I had to train everyone else on this product. And not just train them, but sell them on why it was better than what we were using. Luckily, Deputy is so complete, it was easy. They haven't forgotten a single step.

    Cons

    I wish it synced with my Google calendar. Only thing missing.

    Edie P.
    Overall rating
    • Industry: Hospitality
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Deputy Review!

    Reviewed on 01/05/2022

    Pros

    What we like most about this software is the ease of clocking in and out and tracking our employees locations.

    Cons

    We like almost everything about Deputy besides how it and ADP integrate. We are still trying to figure out how to connect the two.

    Shamieg K.
    Overall rating
    • Industry: Facilities Services
    • Company size: 2-10 Employees
    • Used Weekly for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 5.0 /10

    Good scheduling product

    Reviewed on 10/05/2022

    The problems that Deputy would solve in my business is that it would move us away from paper...

    The problems that Deputy would solve in my business is that it would move us away from paper registers and it is a good tool to habe as it allocates sites and works with our paid servicem8 plan.

    Pros

    I like that my staff could clock in and i would see that they arrived on our clients sites. The booking system for Head office administrator staff also worked very well.

    Cons

    It was abit challenging to navigate. A simpler more efficient way would make a great difference.

    Grace T.
    Overall rating
    • Industry: Publishing
    • Company size: 1,001-5,000 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Rostering by AI

    Reviewed on 18/02/2022

    Definitely would recommend this for companies that have shift work. The fee is not that expensive...

    Definitely would recommend this for companies that have shift work. The fee is not that expensive especially if it replaces an admin or HR person toiling over complicated rosters for days on end.

    Pros

    I felt it was important that our company, or at least my department, moved into the 21st century. We had highly paid managers AND an admin person wasting an entire day or more doing a roster for 10-person teams each month. I tinkered around with it, putting in preferred shifts for each staffer, which busy days in the week we needed more staff, their off day preferences, the minimum amount of time between shifts, how many days a month some of the contract staff worked, etc, then let Deputy do its AI thing and automatically come up with a proposed roster.

    You can run it a few times to come up with different schedules, if the first time doesn't look ideal. Then it can be exported IIRC (or copied and pasted) including to excel (because "that's how we do things here" — people were just more used to viewing their roster on a spreadsheet, sigh).

    The best part is, once you set most of the parameters, subsequent rostering is a breeze. Users can log in to put in their own leave dates ahead of time. IIRC they can also request among each other to change shifts.

    During the trial, tech support was super responsive and even helped customise the backend of my account to allow a certain permutation we needed.

    Overall I really liked Deputy. Very regretfully, it was not adopted by my company. It didn't make it past my supervisor level as he felt that there would be management resistance to paying monthly for this service.

    Cons

    Nothing really. It took time to figure out what parameters had to be input because my test team's roster had 5 different shift types over 7 days a week, and different people had different preferences for their rosters. It wasn't impossible to set Deputy up for this, but it was not straightforward (nothing to do with Deputy).

    It also seemed at first like Deputy was more set up for people to go in and grab the shifts they wanted. But I could ignore that and run the scheduler to get rosters done quite quickly after a while.

    It could take a bit of time for the automated scheduler to do its thing. But still much faster and fewer errors than human effort.

    Showing 5 reviews of 576 Read all reviews

    Deputy FAQs

    Below are some frequently asked questions for Deputy.

    Deputy offers the following pricing plans:

    • Starting from: $2.50/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    30-day free trial, no credit card required. Scheduling: $2.50/user/month Time & Attendance: $2.50/user/month Premium: $4.50/user/month Enterprise: Please contact for Enterprise pricing Flexi: For businesses that run large, short term events like conferences, catered functions and festivals (access to Premium features for $2/user/week)

    Deputy has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Deputy supports the following languages:

    Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Spanish, zh-hant

    Deputy supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Deputy integrates with the following applications:

    ADP Workforce Now, BambooHR, Box, Clover, Dropbox Business, Epos Now, Google Calendar, Google Workspace, Gusto, IDEXX Neo, LastPass, Lightspeed POS, Lightspeed Retail, MYOB Business, Microsoft Azure, Microsoft Outlook, NetSuite, NetSuite for Retail, Okta, OnPay, Paychex Flex, Paycor, Paylocity, Proliant, QuickBooks Online Advanced, Quickbooks Online, Revel Systems, Rippling, Salesforce Work.com, Sapling, ServiceM8, Shopify, SimplePay, Square Point of Sale, VMware AirWatch, Vend, Wagepoint, WhosOnLocation, WorkflowMax, Xero, Zapier, Zenefits, talech

    Deputy offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat

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