ActiveCollab Overview
What is ActiveCollab?
ActiveCollab is a project management software created for automating busy work and focusing on Real Work.
ActiveCollab allows you to organize your work into tasks and subtasks, set priorities, collaborate with your team and your clients in real time. There are plenty of features which reduce the noise and enable you to make Real Work happen: time tracking, budgeting and invoicing, reporting, task dependencies with automatic rescheduling. There are also third-party integrations available, so nothing stands in the way of ActiveCollab becoming your centralized workspace!
ActiveCollab Overview
Pricing
Pricing options
Cloud:
Annual Billing: $6.25 per member, per month
Monthly Billing: $7.00 per member, per month
Extend your ActiveCollab with the additional - Get Paid Bundle
Annual Billing: $2 per member, per month
On Premise:
Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.
ActiveCollab Features
Media
ActiveCollab Reviews
ActiveCollab Reviews
Perfect Project management tool.
ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.
If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.
While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.
Active Collab makes working together simple
My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.
Flexible, easy to use system
We have been using AC for five years to manage projects in an in-house marketing and communications team. Overall, we've been able to adapt the system to our needs. AC makes it easy to stay out of email for day-to-day tasks like assigning work, reviewing work, checking on project status, etc.
Convoluted structure is a hindrance to workflow
We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.
Self hosted or hosted, an excellent team tool
We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.
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Perfect Project management tool.
Pros
Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.
Cons
Lack of integration with Git or another version of control system.
Active Collab makes working together simple
My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.
Pros
Great tool for managing complex projects with multiple stakeholders
Pretty robust feature set
Simple to access and easy to invite collaborators in & out of my company
Cons
Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something
Flexible, easy to use system
We have been using AC for five years to manage projects in an in-house marketing and communications team. Overall, we've been able to adapt the system to our needs. AC makes it easy to stay out of email for day-to-day tasks like assigning work, reviewing work, checking on project status, etc.
Pros
Being able to:
- upload images and files into task discussion threads to facilitate easy review of work
- easily add and archive users
- run reports at the task, project, client, and user levels
Cons
- No integration with Microsoft Teams.
- Limited ability to manage user groups or fine-tune user permissions.
Most needed feature:
- The ability to mark notifications "unread" or "priority".
Convoluted structure is a hindrance to workflow
We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.
Pros
While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.
Cons
The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.
Self hosted or hosted, an excellent team tool
We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.
Pros
We tried many alternatives, but the simplicity and the ability to self host won us over.
Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.
Cons
I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.
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ActiveCollab Pricing
ActiveCollab Pricing
Cloud:
Annual Billing: $6.25 per member, per month
Monthly Billing: $7.00 per member, per month
Extend your ActiveCollab with the additional - Get Paid Bundle
Annual Billing: $2 per member, per month
On Premise:
Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.
Cloud:
Annual Billing: $6.25 per member, per month
Monthly Billing: $7.00 per member, per month
Extend your ActiveCollab with the additional - Get Paid Bundle
Annual Billing: $2 per member, per month
On Premise:
Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.
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ActiveCollab Features
ActiveCollab Features
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Categories
Categories
Additional information for ActiveCollab
Additional information for ActiveCollab
Key features of ActiveCollab
- @mentions
- Activity dashboard
- Activity management
- Activity tracking
- Automatic notifications
- Automatic reminders
- Billable hours tracking
- Calendar management
- Categorization
- Client management
- Collaboration tools
- Collaborative workspace
- Collaborative writing
- Commenting
- Communication management
- Content filtering
- Cost estimating
- Customizable branding
- Customizable reporting
- Deadline tracking
- Drag & drop interface
- Electronic payments
- Email invitations & reminders
- Email notifications
- Estimating
- Event calendar
- Expense tracking
- File management
- Filtered views
- Gantt charts
- Group calendars
- Invoice management
- Invoice processing
- Labeling
- Mobile integration
- Multi-language
- Overtime tracking
- Performance reports
- Permission management
- Planning tools
- Prioritizing
- Progress reports
- Progress tracking
- Project budgeting
- Project collaboration
- Project management
- Project notes
- Project planning
- Project templates
- Project time tracking
- Project tracking
- Projections
- Real time updates
- Recurring tasks
- SSL security
- Secure data storage
- Tagging
- Task planning
- Task scheduling
- Task tracking
- TaskmManagement
- Team calendars
- Template management
- Third party integration
- Time clock integration
- Timeline management
- Timer
- Version control
- Workflow management
Benefits
Deliver projects on time and plan accordingly
Use Task dependencies with automatic rescheduling so you can always know how your projects are coming along at any given moment. Whatever happens.
Centralized communication
This is your workspace and this is where all communication happens. Within your team and with your clients!
This is where ideas and files are shared, feedbacks are given, discussions are held.
Everything is seen in real time, so you're always in the loop!
Get paid!
Create estimates, track time, track your budgets.
Send invoices straight from the projects and create extensive reports.
Centralized workspace
All your work is here. All your tasks, files, communication, team members, clients.
There are even third-party integrations so your work stays within a single app.
Intuitive UX
You don't need additional resources to start using ActiveCollab.
ActiveCollab FAQs
ActiveCollab FAQs
Below are some frequently asked questions for ActiveCollab.
Q. What type of pricing plans does ActiveCollab offer?
ActiveCollab offers the following pricing plans:
Starting from: $7.00/month
Pricing model: One Time License, Subscription
Free Trial: Available
Cloud: Annual Billing: $6.25 per member, per month Monthly Billing: $7.00 per member, per month Extend your ActiveCollab with the additional - Get Paid Bundle Annual Billing: $2 per member, per month On Premise: Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.
Q. What are the main features of ActiveCollab?
ActiveCollab offers the following features:
- @mentions
- Activity dashboard
- Activity management
- Activity tracking
- Automatic notifications
- Automatic reminders
- Billable hours tracking
- Calendar management
- Categorization
- Client management
- Collaboration tools
- Collaborative workspace
- Collaborative writing
- Commenting
- Communication management
- Content filtering
- Cost estimating
- Customizable branding
- Customizable reporting
- Deadline tracking
- Drag & drop interface
- Electronic payments
- Email invitations & reminders
- Email notifications
- Estimating
- Event calendar
- Expense tracking
- File management
- Filtered views
- Gantt charts
- Group calendars
- Invoice management
- Invoice processing
- Labeling
- Mobile integration
- Multi-language
- Overtime tracking
- Performance reports
- Permission management
- Planning tools
- Prioritizing
- Progress reports
- Progress tracking
- Project budgeting
- Project collaboration
- Project management
- Project notes
- Project planning
- Project templates
- Project time tracking
- Project tracking
- Projections
- Real time updates
- Recurring tasks
- SSL security
- Secure data storage
- Tagging
- Task planning
- Task scheduling
- Task tracking
- TaskmManagement
- Team calendars
- Template management
- Third party integration
- Time clock integration
- Timeline management
- Timer
- Version control
- Workflow management
Q. Who are the typical users of ActiveCollab?
ActiveCollab has the following typical customers:
Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business
Q. What languages does ActiveCollab support?
ActiveCollab supports the following languages:
Chinese (Simplified), Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
Q. Does ActiveCollab support mobile devices?
ActiveCollab supports the following devices:
Android, iPhone, iPad
Q. What other apps does ActiveCollab integrate with?
ActiveCollab integrates with the following applications:
Avaza, Bugsnag, Cyfe, Hubstaff, ProjectManager.com, Shift, TimeCamp, Usersnap, Workato, Xero
Q. What level of support does ActiveCollab offer?
ActiveCollab offers the following support options:
FAQs, Phone Support, Knowledge Base, Online Support, Video Tutorials
ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.
If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.
While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.