About ActiveCollab

ActiveCollab is a project management software created for automating busy work and focusing on Real Work.

ActiveCollab allows you to organize your work into tasks and subtasks, set priorities, collaborate with your team and your clients in real time. There are plenty of features which reduce the noise and enable you to make Real Work happen: time tracking, budgeting and invoicing, reporting, task dependencies with automatic rescheduling. There are also third-party integrations available, so nothing stands in the way of ActiveCollab becoming your centralized workspace!

Key benefits of ActiveCollab

Deliver projects on time and plan accordingly
Use Task dependencies with automatic rescheduling so you can always know how your projects are coming along at any given moment. Whatever happens.

Centralized communication
This is your workspace and this is where all communication happens. Within your team and with your clients!
This is where ideas and files are shared, feedbacks are given, discussions are held.
Everything is seen in real time, so you're always in the loop!

Get paid!
Create estimates, track time, track your budgets.
Send invoices straight from the projects and create extensive reports.

Centralized workspace
All your work is here. All your tasks, files, communication, team members, clients.
There are even third-party integrations so your work stays within a single app.

Intuitive UX
You don't need additional resources to start using ActiveCollab.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Czech, Dutch, English, French and 10 others, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Images

ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals.
Everyone’s availability at a glance
Multiple task views currently showing a Kanban view of the tasklists and tasks
My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
Calendar view with task dependencies
View 6 more
ActiveCollab video
ActiveCollab video
ActiveCollab video
ActiveCollab screenshot: ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals. ActiveCollab screenshot: Everyone’s availability at a glance ActiveCollab screenshot: Multiple task views currently showing a Kanban view of the tasklists and tasks ActiveCollab screenshot: My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies ActiveCollab screenshot: Calendar view with task dependencies

Features

Total features of ActiveCollab: 125

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Calendar Management
  • Capacity Management
  • Categorization/Grouping
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Commenting / Notes
  • Communication Management
  • Contact Database
  • Cost Estimating
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customizable Branding
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Deadline Management
  • Desktop Notifications
  • Discussions / Forums
  • Document Management Software
  • Drag & Drop
  • Electronic Payments
  • Email Invitations & Reminders
  • Email-to-Task Conversion
  • Employee Scheduling Software
  • Estimating
  • Event Calendar
  • Expense Tracking
  • File Sharing Software
  • File Transfer
  • Filtering
  • Gantt/Timeline View
  • Hourly Billing
  • Idea Management Software
  • Import Tasks
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Issue Management
  • Kanban Board
  • Labeling
  • Marketing Calendar
  • Milestone Tracking
  • Mobile Access
  • Mobile App
  • Multi-Currency
  • Multi-Language
  • Multiple Billing Rates
  • Notes Management
  • Offline Time Tracking
  • Online Invoicing
  • Online Time Tracking Software
  • Overtime Calculation
  • Parent Task
  • Payroll Management
  • Percent-Complete Tracking
  • Performance Metrics
  • Planning Tools
  • Prioritization
  • Product Roadmapping
  • Progress Reports
  • Progress Tracking
  • Project Accounting Software
  • Project Billing
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
  • Recurring/Subscription Billing
  • Reminders
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management Software
  • Resource Scheduling
  • Roadmapping
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Spend Management Software
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Calendars
  • Template Management
  • Testing/QA Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Clock Software
  • Time Tracking Software
  • Time Tracking by Client
  • Time Tracking by Project
  • Timeline Management
  • Timer
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Vacation/Leave Tracking
  • Version Control
  • Workflow Management Software

Alternatives

Ravetree

4.4
#1 Alternative to ActiveCollab
Ravetree is an all-in-one work management solution for project-driven organizations and teams with tools for managing...

Avaza

4.6
#2 Alternative to ActiveCollab
Avaza is a business management solution which includes features for project management, resource scheduling, online...

Zoho Projects

4.2
#3 Alternative to ActiveCollab
A completely reimagined UI, enhanced search and filters, easywork allocation, new portfolio dashboard, and more to...

monday.com

4.6
#4 Alternative to ActiveCollab
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Reviews

Overall rating

4.5 /5
(367)
Value for Money
4.4/5
Features
4.2/5
Ease of Use
4.5/5
Customer Support Software
4.4/5

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Showing 5 reviews of 367
Aleksandar I.
Overall rating
  • Industry: Computer Software
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Perfect Project management tool.

Reviewed on 04/03/2020

ActiveCollab is one of the best, if not the best project management tool that I have ever used and...

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Verified Reviewer
Overall rating
  • Industry: Religious Institutions
  • Company size: 1,001-5,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Self hosted or hosted, an excellent team tool

Reviewed on 10/11/2020

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We...

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over.
Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Emanuele C.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Un buon compromesso

Reviewed on 25/03/2021

Usiamo Active Collab per gestire i task e in generale tutta la comunicazione col cliente sui...

Usiamo Active Collab per gestire i task e in generale tutta la comunicazione col cliente sui progetti in sviluppo e in assistenza. Ci ha semplificato molto l'organizzazione della comunicazione eliminando gli interminabili (e incomprensibili) flame di email

Pros

La facilità d'uso e l'intuitività delle principali funzionalità

Cons

A volte servirebbe più complessità per gestire meglio i la visibilità delle informazioni condivise (o meno) col cliente

Verified Reviewer
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 2.0 /10

Good choice for a basic project management tool but lacking when compared to Basecamp

Reviewed on 15/04/2021

ActivaCollab is still at the initial stage in terms of features even though they have been in the...

ActivaCollab is still at the initial stage in terms of features even though they have been in the market for a couple of years. It serves our initial purpose of tasking team mates and tracking task conversation and progress but not more than that. Based on that, our usage is limited to basic tasking and we are considering and exploring migrating to a different system.

Pros

Onboarding is easy, interface is easy to use and understanding. It's also one of the cheapest option in the market. For features that are not available, the ActiveCollab team is keen to consider adding that feature though during our usage, we didn't really see the feature being rolled out.

Cons

I used to use Basecamp and when compared, there are a lot of features that are lacking in ActiveCollab such as being able to create a Gantt timeline, quite messy grouping of projects on the main home page, not able to add vendors (only can add clients, yet we do not use ActiveCollab to collaborate with clients). As a project management tool, we also would like to see how we can gauge the workload of each team mate and if each team mate might be overload within the day or week, this function at the moment is not available. Completed tasked are being archived and under archived, the completed tasks are not organised according to task list. Some features such as invoicing and budget management cannot be adopted by finance team as they uses a more advanced thou legacy system which includes a whole lot of other functions on top of merely invoicing.

Verified Reviewer
Overall rating
  • Industry: Computer Software
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 5.0 /10

OK for task & project management

Reviewed on 28/01/2021

It is an average tool that will get the job done for anyone that needs basic task and project...

It is an average tool that will get the job done for anyone that needs basic task and project management.

Pros

This tool is intuitive to use and had a pretty easy ramp-up period. Projects can be organized easily and tasks are easy to create and assign out. The comment function works well for tracking task updates and notes.

Cons

Does not have a task workflow built into it, and is not great if you have more advanced project tracking needs. The time tracking also needs improvement.

Showing 5 reviews of 367 Read all reviews

ActiveCollab FAQs

Below are some frequently asked questions for ActiveCollab.

ActiveCollab offers the following pricing plans:

  • Starting from: $7.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Cloud: Annual Billing: $6.25 per member, per month Monthly Billing: $7.00 per member, per month Extend your ActiveCollab with the additional - Get Paid Bundle Annual Billing: $2 per member, per month On Premise: Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.

We do not have any information about ActiveCollab features

ActiveCollab has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

ActiveCollab supports the following languages:

Chinese, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

ActiveCollab supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

ActiveCollab integrates with the following applications:

Asana, Authorize.Net, Basecamp, Braintree, Dropbox Business, Google Drive, Hubstaff, PayPal, QuickBooks Online Advanced, Slack, Stripe, Test Lodge, TimeCamp, Trello, Wrike, Xero, Zapier

ActiveCollab offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for ActiveCollab.