About Microsoft Outlook

Microsoft Outlook is a personal information manager from Microsoft designed to help users focus on what’s important with a clear view of email, calendars, and contacts. Microsoft Outlook enables users to communicate more effectively by connecting efficiently with others. Available as a native mobile app for iOS, Android, and Windows devices, Microsoft Outlook gives users the flexibility to manage their inbox anytime, anywhere, via tablet and mobile devices.

Mircosoft Outlook allows users to see everything they need to know at a glance. Users can preview messages in the message list, so they'll know which ones to read and act on first, and then reply with just a click by typing a response directly into the reading pane. With Outlook, users can discover groups, quickly find what they need, and share files from the cloud, as well as manage their calendar and inbox. Calendar management tools allow users to share their availability, schedule meetings and receive notices easily.

Through the Outlook mobile app, users can access their unified inbox, schedule emails, and attach files conveniently. The mobile app allows users to share files from OneDrive, Dropbox, and Google Drive accounts while on the go, and without leaving Outlook. With Outlook's focused inbox, users can see what matters most first with the most important messages on top.

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Microsoft Outlook

Key benefits of Microsoft Outlook

  • Manage calendars, share available meeting times, schedule meetings, and get reminders, all from a centralized platform.
  • Create groups to discuss, collaborate, and share files and notes with others.
  • Outlook provides keyword and people suggestions as users type, in order to surface recent search queries.
  • Shared calendars allow users to schedule meetings and respond to invitations easily.
  • Work with and share Office attachments from a computer or from the cloud.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Brazil, Canada, China, Germany , United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    Arabic, Chinese, Czech, Danish, Dutch , English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian

    Pricing starting from:

    Not provided by vendor

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Microsoft Outlook

    Images

    Microsoft Outlook Software - Get a unified view of all emails, calendars, contacts, and files
    Microsoft Outlook Software - Manage contact information, and follow social updates
    Microsoft Outlook Software - Archive inbox messages
    Microsoft Outlook Software - Offers all-in-one calendar management
    Microsoft Outlook Software - Schedule meetings and respond to invitations easily
    Microsoft Outlook Software - Manage multiple calendars both in side-by-side and in overlay mode
    View 7 more
    Microsoft Outlook video
    Microsoft Outlook Software - Get a unified view of all emails, calendars, contacts, and files
    Microsoft Outlook Software - Manage contact information, and follow social updates
    Microsoft Outlook Software - Archive inbox messages
    Microsoft Outlook Software - Offers all-in-one calendar management
    Microsoft Outlook Software - Schedule meetings and respond to invitations easily
    Microsoft Outlook Software - Manage multiple calendars both in side-by-side and in overlay mode

    Features

    Total features of Microsoft Outlook: 10

    • Archiving & Retention
    • Collaboration Tools
    • Contact Management Software
    • Customizable Templates
    • Email Monitoring
    • Email Templates
    • Inbox Management
    • Prioritization
    • Response Management
    • Search/Filter

    Alternatives

    Front

    4.5
    #0 Alternative to Microsoft Outlook
    Front is a customer communication hub that surrounds every high-stakes conversation with team collaboration capabilities...

    Share Email Contacts

    0
    #1 Alternative to Microsoft Outlook
    Share Email Contacts for Gmail helps businesses share & synchronize contacts lists & groups with users across Gmail &...

    Google Alerts

    4.6
    #2 Alternative to Microsoft Outlook
    Google Alerts is a cloud-based notification platform designed to help users receive emails about content changes and...

    MailBird

    4.4
    #3 Alternative to Microsoft Outlook
    Mailbird is a desktop email management application that helps businesses of all sizes synchronize messages from...

    Reviews

    Overall rating

    4.5 /5
    (1,336)
    Value for Money
    4.4/5
    Features
    4.4/5
    Ease of Use
    4.4/5
    Customer Support Software
    4.1/5

    Already have Microsoft Outlook?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 1,336
    Nicole
    Overall rating
    • Industry: Arts & Crafts
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Outlook is the best email I've had for business.

    Reviewed on 11/06/2022

    If I had a large corporation I would probably use a paid version of Outlook for our company email.

    If I had a large corporation I would probably use a paid version of Outlook for our company email.

    Pros

    the clean interface and since it was a paid version there were no ads either!

    Cons

    sometimes I don't like using things made by Microsoft...

    Alternatives Considered

    ProtonMail

    Reasons for Switching to Microsoft Outlook

    More mainstream and streamlined for business.
    Verified Reviewer
    Overall rating
    • Industry: Retail
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    Outlook 356 (Desktop App )

    Reviewed on 30/09/2022

    Compared to other email clients and even Outlook Web, this version (Outlook desktop) provides a lot...

    Compared to other email clients and even Outlook Web, this version (Outlook desktop) provides a lot of power and since it is bundled with the other apps in MS Office 365, using it is a no-brainer. We use it mostly for general business emails and receiving notice of store orders. We have used it for bulk mailing but it is not the easiest to use for that.

    Pros

    It is easy to use for end users; allows for extensive customization; allows for integration with MS Word and Excel; allows easy, attractive formatting of emails.

    Cons

    Some features are only available depending on what type of email server is managing your service. For instance, you cannot easily just "turn on" an out-of-office auto-reply unless your email comes from an Exchange server. If you are on an IMAP or POP server, you have to create a rule using a template email and it's much more involved. It can have trouble searching large mailboxes. It does not like running the same account/profile on more than one PC (emails visible on one are not always available/visible on the other).

    Alternatives Considered

    ProtonMail and Thunderbird

    Reasons for Switching to Microsoft Outlook

    Stability; availability in MS Office which we already used; can use with any email hosting provider.
    Verified Reviewer
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 501-1,000 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 1.0 /10

    Outlook

    Reviewed on 15/02/2022

    I think they are better ecosystems that keep your email and all your planning together, outlook...

    I think they are better ecosystems that keep your email and all your planning together, outlook make it so complicated.

    Pros

    it's pretty basic, if you have a the destok app you can have a full view of all your emils in the left and the content of the email you choose in the right.
    In the other hand you have the calendar rigth there too.

    Cons

    I totally hate this software, is not intuitive at all, it makes everything really complicated, it takes longer to get my emails.
    They are way to many options out there that are easy to use and integrated everything

    Kevin
    Overall rating
    • Industry: Outsourcing/Offshoring
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    The expected professional choice

    Reviewed on 31/10/2022

    Pros

    Very professional in appearance and very well integrated with the Microsoft Office suite.

    Cons

    I would like to see the spelling and grammar checks match the Microsoft Word standard.

    Alternatives Considered

    Gmail

    Reasons for Switching to Microsoft Outlook

    More professional and more options for managing my time and work
    Suraj
    Overall rating
    • Industry: Retail
    • Company size: 5,001-10,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Connecting People Together Virtually

    Reviewed on 05/05/2022

    Microsoft is a lifesaver for every professional whether it comes to being an awesome email client...

    Microsoft is a lifesaver for every professional whether it comes to being an awesome email client or an instant meeting/calendar scheduler, In a world where we have moved away from physical paper and files, this is the one-stop solution for maintaining that communication chain.

    it is not software but a revolution for connecting people together. It keeps the communication chain unbroken.

    Pros

    The Best Features

    1. Light Weight Client application for both mobile and desktop helps seamless integration with any number of email accounts
    2. Integration with Microsoft Teams best for scheduling online meetings and custom reminders are very helpful
    3. Calendar is a great feature that helps us manage the time and schedule things without conflicting with others
    4. Integration with third-party plugins
    5. Automatic replies & mail recall is the hidden gem of this product
    6. Offline availability

    Cons

    The UI keeps on changing and it becomes difficult to find the options that we use as their placements are frequently changed, Microsoft should avoid changing it too often or at least keep things /Proper Icons in place. Else we end up googling for existing features after every update

    Showing 5 reviews of 1,336 Read all reviews

    Microsoft Outlook FAQs

    Below are some frequently asked questions for Microsoft Outlook.

    Microsoft Outlook offers the following pricing plans:

    • Pricing model: Free Version
    • Free Trial: Not Available

    Contact Microsoft Office for pricing information.

    Microsoft Outlook has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Microsoft Outlook supports the following languages:

    Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian

    Microsoft Outlook supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Microsoft Outlook integrates with the following applications:

    Microsoft 365

    Microsoft Outlook offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support

    Related categories

    See all software categories found for Microsoft Outlook.